6515--Pyxis Equipment for Bay Pines and Lee County

SOL #: 36C24826Q0388Sources Sought

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

248-NETWORK CONTRACT OFFICE 8 (36C248)

TAMPA, FL, 33637, United States

Place of Performance

Bay Pines, FL

NAICS

Surgical Appliance and Supplies Manufacturing (339113)

PSC

Medical And Surgical Instruments, Equipment, And Supplies (6515)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e2c0c17a855f49bbb59d19efe60286ad/view

Timeline

Posted

Feb 27, 2026

Last Updated

Mar 13, 2026

Response Deadline

Mar 9, 2026, 6:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), specifically the C.W. Bill Young Veterans Hospital in Bay Pines, FL, is conducting a Sources Sought to identify qualified businesses capable of providing Pyxis equipment, including refrigerators, Medstation conversions, and Medication Label Module printers. This market research aims to determine the appropriate socio-economic set-aside for a future solicitation. Responses are due by March 9, 2026, at 14:00 ET.

Scope of Work

The requirement involves purchasing and installing BD Pyxis ES Refrigerators to replace end-of-life units, converting non-PROFILE to PROFILE Pyxis Medstations, and providing Medication Label Module (MLM) printers. The equipment must fully integrate with the current Pyxis system and the Veteran Health Information Systems and Technology Architecture (VistA). Compliance with VHA Directives (1108.1, 1108.07, 1195), SOPs (516-119-002, 516-22-119-022), and ISMP guidelines is mandatory. The contractor will provide all necessary hardware, tools, configuration, installation, and one-time training at the installation site. Engineering documentation, including mechanical drawings and electrical diagrams, must also be provided.

Contract & Timeline

Type: Sources Sought / Market Research
Product Service Code: 6515 (Medical And Surgical Instruments, Equipment, And Supplies)
Place of Performance: C.W. Bill Young Veterans Medical Center, Bay Pines, FL, and Lee County VA Healthcare Clinic, Cape Coral, FL.
Delivery Location: Bay Pines VAHCS Pharmacy (Bay Pines, FL) and Lee County VA Healthcare Clinic (Cape Coral, FL).
Delivery Deadline: No later than June 1, 2026.
Warranty: Standard manufacturer industry warranty required; extended warranties requiring advance payment are not accepted.
Response Due: March 9, 2026, 14:00 ET
Published: February 27, 2026

Submission & Eligibility

Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Veteran-Owned Small Businesses (VOSBs), and Small Businesses (SBs) should reply via email to Michael.Shook@va.gov. Submissions must include a capability statement and, if applicable, a letter of supply. This is not a request for bids, quotes, offers, or proposals. Responses will inform the agency's decision on whether to set aside the future solicitation for SDVOSBs, VOSBs, SBs, or solicit it as unrestricted.

Additional Notes

Specific brand-name parts are required, including various Pyxis Profile Upgrade for Medstation, Pyxis ES Refrigerators, Dispensing Freight Fee, and Medication Label Modules. The contractor is responsible for ensuring all preventative maintenance and updates are current on the device at the point of installation.