6515--PYXIS EQUIPMENT_BRAND NAME ONLY_TOTAL SMALL BUSINESS SET-ASIDE
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 1, is soliciting quotes for Pyxis ES brand name equipment for the Togus VAMC in Augusta, ME. This is a Total Small Business Set-Aside for authorized distributors to provide one Pyxis ES MedStation and one Pyxis ES Refrigerator. The procurement is for new, OEM items only, with no substitutions allowed. Quotes are due June 29, 2026, at 12:00 p.m. EST.
Scope of Work
The Veterans Affairs Maine Health Care System (VAMHCS) requires the acquisition, delivery, installation, and support of specific Pyxis ES automated dispensing equipment. This includes:
- One (1) Pyxis ES MedStation, Main, 2 Drawer (Product # 323, MESR2B--0H--0N2U0M0B0V)
- One (1) Pyxis ES 13 cu ft Refrigerator (Product # 137550-01)
The equipment must integrate seamlessly with existing Pyxis ES systems, include secure access controls, automated logging, and support appropriate medication refrigeration. The contractor is also responsible for freight, delivery, necessary configuration documentation, installation guidance, and coordination with facility staff. Advanced 8-hour response support for 60 months is required for the equipment. This acquisition ensures compliance with VHA Directive 1195 for high-alert medication storage.
Contract Details
- Opportunity Type: Combined Synopsis/Solicitation (RFQ)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 339112 (Medical Equipment and Supplies Manufacturing), Small Business Size Standard: 1,000 employees
- PSC Code: 6515 (Medical And Surgical Instruments, Equipment, And Supplies)
- Place of Performance: Togus VAMC, 1 VA CTR, Augusta, ME 04330-6796
- Contract Type: Firm-Fixed Price (one-time purchase)
- Brand Name Only: This is a brand name only requirement for Pyxis ES equipment due to critical system integration, patient safety, regulatory compliance, established workflows, and existing medication security infrastructure at VAMHCS. Only Pyxis ES products are compatible with the current proprietary ecosystem.
Submission & Evaluation
Award will be made to the OEM-authorized small business distributor/quoter offering the lowest price and demonstrating full capability to supply all line-item requirements. Offerors must be verifiable small businesses in SAM and on the SBA SBS website. No used, refurbished, gray market, or counterfeit items are permitted; only new Original Equipment Manufacturer (OEM) items. Vendors must be an OEM, authorized dealer, distributor, or reseller, verified by an authorization letter.
Quotes must include: solicitation number, time for receipt, quoter information, technical description, warranty terms, price, remit-to address, completed FAR 52.212-3, acknowledgment of amendments, and a statement of agreement with terms. Past performance will not be considered.
Deadlines & Contact
- Quotes Due: June 29, 2026, at 12:00 p.m. EST
- Submission Method: Email to Janice.Jones@va.gov
- Point of Contact: Janice Jones, Contract Specialist, Janice.Jones@va.gov