6515--Radiation Therapy Phantom

Sources Sought / Request for Information (RFI)

This notice is for information and planning purposes only and is NOT a solicitation. The Department of Veterans Affairs (VA) is seeking information on potential qualified sources capable of providing a Radiation Therapy Phantom. The VA is gathering market information to aid in acquisition decisions, which may lead to future RFIs or solicitations.

The VA is specifically looking for a Radiation Therapy Phantom system, manufactured by Sun Nuclear, with the following components:

• Daily ISO Phantom (Part #: 023)
• 6DOF ISO Base (Part #: 023-08)
• Insert Rods for Advanced Electron Density Phantom (Models 1467, with Aluminum, Titanium, and Stainless Steel inserts - Part #s 805779, 805780, 805781)
• Advanced Electron Density Phantom (Part #805810)
• RapidCHECK Automation Analysis Software Platform (Part #806017)

Salient characteristics include:

• Daily Isocenter Phantom + 6DOF Base: For verifying image guidance system alignment (MV, kV, CBCT, laser, couch), ensuring field/light/imaging isocenter coincidence, meeting AAPM TG-142 recommendations, compatibility with automated analysis, and enabling 3D/6DOF shift calculations for robotic couch accuracy.
• Advanced Electron Density Phantom + Inserts + Software: For CT to electron density calibration, simulating tissue-equivalent materials, compatibility with existing VA systems, meeting treatment planning system commissioning requirements, and supporting periodic calibration. Software should automate CT-to-density calibration and CT image QA locally.

Interested parties must submit responses via email to nathan.munson@va.gov by March 4th, 2026, 4:00 PM Pacific Time. Responses are for market research only and will not be used for award evaluation.

This RFI seeks to determine the size classification of potential sources relative to NAICS code 334510 (size standard of 1,250 employees). Bidders are asked to provide their business size status (SDVOSB, VOSB, HUBZone, WOSB, Large Business, etc.) and confirm if they are small under the specified NAICS code.

Respondents must answer 19 specific questions covering:

• Country of origin for items (Buy American Act)
• Capabilities statement addressing salient characteristics
• Feedback on salient characteristics
• Business size status and representations
• Small business status under NAICS 334510
• Manufacturer/distributor status
• Large business distributor information
• Small business distributor alterations
• Subcontracting limitations compliance
• Commercial Off-The-Shelf (COTS) status
• Non-Manufacturer Rule compliance
• Lead time and quantity scaling
• Estimated lifespan and support
• FDA clearance
• Leasing solutions
• Existing Federal contracts (FSS, GSA, etc.)
• Availability of items on existing contracts
• General pricing (for market research only)
• SAM.gov Unique Entity ID/Cage Code

Responses are not offers and cannot be accepted to form a binding contract. All expenses for responding are the responsibility of the responder. Further RFIs or solicitations may be issued based on responses received.

Other / Unclassified

This document is a Request for Information (RFI) / Sources Sought notice, not a solicitation. Its primary purpose is to gather information from potential qualified sources regarding their capabilities and size classification relative to the specified NAICS code. The Department of Veterans Affairs (VA) is seeking information on sources capable of providing specific Radiation Therapy Phantom equipment from the manufacturer Sun Nuclear.

• Item: Radiation Therapy Phantom
• Manufacturer: Sun Nuclear
• Quantity: 1
• Required Components: Daily ISO Phantom (Part #: 023), 6DOF ISO Base (Part #: 023-08), specific Insert Rods for Advanced Electron Density Phantom (Part #s 805779, 805780, 805781), Advanced Electron Density Phantom (Part #805810), and RapidCHECK Automation Analysis Software Platform (Part #806017).
• Salient Characteristics: Detailed requirements are provided for both the Daily Isocenter Phantom + 6DOF Base (focusing on image guidance verification, QA, and automated analysis compatibility) and the Advanced Electron Density Phantom + Inserts + Software (focusing on CT-to-electron density calibration, tissue simulation, and treatment planning system commissioning).

This RFI is for market research and acquisition planning. Responses will help the Government make acquisition decisions. It is not a solicitation, and responses are not offers. Vendors are encouraged to submit pricing, capabilities, and market information.

Interested and capable companies should provide:

• Company name, address, point of contact.

• Answers to 19 specific questions covering:

  • Country of origin (Buy American Act).
  • Capabilities statement addressing salient characteristics.
  • Feedback on salient characteristics.
  • Business size status (SDVOSB, VOSB, HUBZone, WOSB, Large Business, etc.).
  • Small business status under the identified NAICS code.
  • Manufacturer/distributor status.
  • Large business distributor information.
  • Small business distributor alteration details.
  • Subcontracting compliance.
  • Commercial Off-The-Shelf (COTS) status.
  • Non-Manufacturer Rule compliance.
  • Lead time and quantity scaling.
  • Estimated lifespan and support.
  • FDA clearance.
  • Leasing solutions.
  • Existing Federal contracts (FSS, GSA, etc.).
  • Availability of items on existing contracts.
  • General pricing (for market research only).
  • SAM.gov Unique Entity ID/Cage Code.

• Responses must be submitted via email to a specified address (not provided in text).

• Responses must be received by a specified deadline (not provided in text).

• Telephone responses will not be accepted.

• All information received marked proprietary will be handled accordingly.

• Responders are responsible for all associated expenses.

• This notice does not guarantee a future solicitation or add vendors to a list.