6515--REPLACEMENT OF ENDOSCOPE REPROCESSOR SYSTEM. BRAND NAME OR EQUAL TO MEDIVATOR IAW SOW. OEM LETTER FROM THE MANUFACTURER IS REQUIRED. IF NO OEM LETTER VENDOR WILL BE CONSIDERED NON-RESPONSIVE.

Request for Information (RFI) / Market Research

This document is a Request for Information (RFI) issued by the U.S. Department of Veterans Affairs (VA) for market research purposes. The VA is seeking information to identify responsible sources capable of providing the replacement of endoscope reprocessor systems and installation for the Baltimore VA Medical Center (VAMC). This RFI does not constitute a solicitation and is for planning purposes only.

• Product: Replacement of three (3) endoscope reprocessors and one (1) new endoscope sterilizer.

• Brand Name or Equal: "MEDIVATOR IAW SOW".

• Delivery: Within 90 days from contract award to the VA medical facility warehouse.

• Installation: Includes removal of existing Medivators Advantage Plus ADV-1007 units, disconnection/reconnection of utilities, and installation of new equipment.

• OEM Letter: A manufacturer's OEM Distributor/Authorization letter is required for all responses. Failure to provide this will result in disqualification.

• Trade Agreement Certificate: Must complete FAR 52.225-6.

• Questions: Vendors must answer all 14 questions provided in the RFI to be considered responsive.

• Contract Type: The government intends to award a Firm-Fixed Price (FFP) contract.

• Period of Performance: Delivery expected within 90 days After Receipt of Order (ARO).

• Response Date: April 17, 2026, by 3:00 PM Eastern Time.

• Submission Method: Via email to Mohsin.Abbas2@va.gov.

• Evaluation: Responses will be used for market research to determine acquisition strategy. Information received will help identify responsible sources and potential set-aside opportunities.

• SAM Registration: Vendors must be registered in the System for Award Management (SAM) prior to award.

• Socio-Economic Categories: SDVOSB and VOSB categories must be verified on the SBA website.

• NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing).

• The document includes detailed specifications for the endoscope reprocessors and sterilizer, including dimensions and compatibility requirements (e.g., CensiTrac).

• It also outlines evaluation factors for a potential future solicitation, including Technical Capability, Quality of Proposed Solution, Maintenance Availability, Price, Past Performance, OEM Authorization, and Trade Agreement compliance.

Form / Attachment / Pricing Sheet

This document, VAAR 852.212-71, addresses Gray Market and Counterfeit Items for the procurement. It outlines specific requirements to prevent the provision of unauthorized or substandard goods.

• Gray Market Items: Prohibits used, refurbished, or remanufactured supplies/equipment/parts. Defines gray market items as OEM goods sold outside authorized territories or by non-authorized dealers.
• Counterfeit Items: Prohibits counterfeit supplies/equipment/parts, including unauthorized reproductions, substitutions, or alterations. This also covers items misrepresented as new or falsely identified.
• Vendor Requirements: Vendors must be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system. Verification through an OEM authorization letter or other OEM documents is required.
• Software, Warranty, and Service: All associated software licensing, warranty, and service must comply with the OEM's terms and conditions.

Bidders must ensure that all proposed equipment and parts are new, authentic OEM products and are sourced through authorized channels. Failure to comply with these requirements could lead to disqualification. Vendors need to be prepared to provide verification of their authorization status.

Form / Attachment / Pricing Sheet

This document is the "52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)" provision. It requires offerors to certify the origin of end products included in their offers.

• Offerors must certify that each end product is a U.S.-made or designated country end product, as defined in the "Trade Agreements" clause.
• Offerors must list any end products that are not U.S.-made or designated country end products in a table, specifying the Line Item No. and Country of Origin.
• The provision notes that items 0001-0012 are TAA compliant.

This certificate is crucial for determining the eligibility of offered products under the Trade Agreements Act (TAA). Bidders must accurately identify and list any non-compliant products. The Government will evaluate offers based on TAA compliance, prioritizing U.S.-made or designated country end products unless specific conditions are met.

Statement of Work (SOW)

To procure the replacement of three (3) endoscope reprocessors and one (1) new endoscope sterilizer for the Sterile Processing Service (SPS) at the VA Maryland Health Care System (VAMHCS) in Baltimore, MD. This includes necessary accessories, training, extended installation, and system validation.

• Deliver and install new endoscope reprocessors and one endoscope sterilizer meeting specified salient characteristics.
• Provide shipping, transport, installation, and all necessary equipment.
• Perform assembly and validation by an Original Equipment Manufacturer (OEM) service-trained representative.
• Identify and include any missing parts or accessories.
• Remove and dispose of existing endoscope reprocessors (three Medivators Advantage Plus ADV-1007).
• Coordinate with Biomedical Engineering and Infection Control for removal and installation plans.
• Relocate and reconnect plumbing connections (DI/RO water, hot/cold water, compressed air) and power.
• Deliver equipment and accessories to the Baltimore VA Warehouse.

Endoscope Reprocessors:

• Monitor for reprocessing cycle progress
• Foot switch for hands-free operation
• Easy access control panel
• External dimensions: <= 49" W x 32" D x 69" H
• Minimum net usable chamber dimensions: 32" W x 15" L x 16" D
• Compatibility with barcode scanners and CensiTrac
• Easily accessible chemical drawers for maintenance
• Ability to reprocess 2 endoscopes at once

Endoscope Sterilizer:

• Touchscreen operating panel

• Hands-free opening and closing

• Barcode scanner compatibility

• External dimensions: <= 23" W x 35" D x 68" H

• Compatible with CensiTrac

• Delivery expected within 90 days ARO (After Receipt of Order).

• Installation at the VA Maryland Health Care System, Baltimore, MD.

• Operator Training: Onsite training for clinical staff, Facilities and Engineering, and Biomedical Engineering staff.

• Protection of Property: Contractor responsible for protecting items and premises from damage.

• Security Requirements: Photo ID required, adherence to COVID-19 guidance, potential requirement for disposable protective clothing.

• Warranty: Minimum 1-year warranty on parts and labor, including onsite repairs and phone support. Routine maintenance service program during warranty period. All travel and shipping costs for warranty repairs included.

• Contract Type: Firm-Fixed Priced Contract.

• Technical Capability

• Quality of Proposed Solution and Delivery Terms

• Maintenance Availability

• Price

• Past Performance

• OEM Authorized Distributor Letter

• Trade Agreement Certificate (FAR 52.225-6)

• Compliance with FAR Part 25

Form / Attachment / Pricing Sheet

This document provides a detailed line-item description and price/cost schedule for the "Replacement of Endoscope Reprocessor System & Installation IAW SOW - BRAND NAME OR EQUAL TO MEDIVATOR IAW SOW" opportunity.

• Item 0001: ADV SU RAP PA 110V NO AIR (3.00 EA). Manufacturer Part Number (MPN): ADV1008.
• Item 0002: Deinstall Advantage Plus (3.00 EA). Manufacturer Part Number (MPN): SE2000121.
• Item 0003: Install, Advantage Plus Business Day (3.00 EA). Manufacturer Part Number (MPN): INS1004.
• Item 0004: Disposal of AER (3.00 EA). Manufacturer Part Number (MPN): SE2000900071.
• Item 0005: Enspire 3000 Series Cleaning and Liquid Chemical Sterilant Processing System, 120V, 60Hz (United States) (1.00 EA). Manufacturer Part Number (MPN): ENLCS3000120601.
• Item 0006: Install Enspire 3000 (1.00 EA). Manufacturer Part Number (MPN): SE014702.
• Item 0007: 1st Year Preventive Care Enspire 3000 (1.00 EA). Manufacturer Part Number (MPN): SE0147010045.
• All items are listed as "BRAND NAME OR EQUAL TO MEDIVATOR IAW SOW" with a FIRM-FIXED PRICE contract type.
• Principal NAICS Code for all items is 339112 (Surgical and Medical Instrument Manufacturing).
• Product/Service Code for all items is 6515 (Medical and Surgical Instruments, Equipment, and Supplies).

This document is crucial for bidders to understand the specific items, quantities, and associated manufacturer part numbers required for the opportunity. It provides the basis for pricing and ensures that vendors are quoting on the correct equipment and services, adhering to the "brand name or equal" specification and the Statement of Work (SOW).

Form / Attachment / Pricing Sheet

This document is a Sources Sought Notice (RFI) for the "REPLACEMENT OF ENDOSCOPE REPROCESSOR SYSTEM & INSTALLATION FOR BALTIMORE VAMC". It is issued solely for information and planning purposes and does not constitute a solicitation. The government is conducting market research to identify responsible sources.

• Requirement: Procurement of three endoscope reprocessors and one new endoscope sterilizer for the VA Maryland Health Care System (VAMHCS) in Baltimore, MD.
• Brand Name or Equal: The requirement specifies "BRAND NAME OR EQUAL TO MEDIVATOR IAW SOW".
• OEM Letter: An OEM distributor/authorization letter from the manufacturer is required for all responses. Failure to provide this will result in the vendor being considered non-responsive.
• Trade Agreement Certificate: Completion of the Trade Agreement Certificate (FAR 52.225-6) is mandatory.
• Questions: Vendors must answer 14 specific questions to qualify.
• Delivery: Within 90 days from contract award to the VA medical facility warehouse.
• Contract Type: Firm-Fixed Price (FFP).
• Evaluation Factors: Technical Capability, Quality of Proposed Solution and Delivery Terms, Maintenance Availability, Price, Past Performance, OEM Authorized Distributor Letter, Trade Agreement Certificate, and adherence to FAR Part 25.

This RFI seeks information from potential vendors regarding their capabilities to supply and install endoscope reprocessor systems and sterilizers. Bidders must provide specific business information, technical details, pricing, and OEM authorization to be considered. The responses will help the government determine the acquisition strategy, including potential set-asides. The deadline for responses is April 17, 2026, at 3:00 PM EST.