6515--REPLACEMENT OF ENDOSCOPE REPROCESSOR SYSTEM. BRAND NAME OR EQUAL TO MEDIVATOR IAW SOW. OEM LETTER FROM THE MANUFACTURER IS REQUIRED. IF NO OEM LETTER VENDOR WILL BE CONSIDERED NON-RESPONSIVE.

Form / Attachment / Pricing Sheet

This document, VAAR 852.212-71, addresses Gray Market and Counterfeit Items for procurements, specifying requirements for new Original Equipment Manufacturer (OEM) goods.

• Prohibition of Gray Market Items: Only new OEM items are permitted. Gray market items are defined as OEM goods sold outside authorized territories or by unauthorized dealers.
• Prohibition of Counterfeit Items: Counterfeit supplies or equipment/parts are strictly forbidden. This includes unauthorized reproductions, substitutions, or alterations that misrepresent an item's authenticity or origin.
• Vendor Requirements: Vendors must be an OEM, authorized dealer, authorized distributor, or authorized reseller, verified by OEM documentation. All software licensing, warranty, and service must align with OEM terms.

Bidders must ensure that all proposed equipment and parts are new, authentic OEM products and that they can provide verifiable documentation of their authorization to supply these items. Failure to comply with these requirements may disqualify a bid.

Statement of Work (SOW)

To procure the replacement of three (3) endoscope reprocessors and one (1) new endoscope sterilizer for the Sterile Processing Service (SPS) at the VA Maryland Health Care System (VAMHCS) in Baltimore, MD. This includes necessary accessories, training, installation, and system validation.

• Deliver and install new endoscope reprocessors and one sterilizer meeting specified salient characteristics.
• Provide shipping, transport, installation, and all necessary equipment.
• Deliver equipment to the designated rooms at the Baltimore VA medical center.
• Assembly and validation must be performed by an Original Equipment Manufacturer (OEM) service-trained representative.
• Contractor is responsible for identifying and including any missing parts or accessories.
• Remove and dispose of existing endoscope reprocessors (three Medivators Advantage Plus ADV-1007).
• Coordinate with Biomedical Engineering and Infection Control for removal and installation plans.
• Relocate and connect plumbing, DI/RO water, hot/cold water, and compressed air lines as necessary.
• Disconnect and reconnect power to the reprocessors.

Endoscope Reprocessors:

• Monitor for reprocessing cycle progress.
• Foot switch for hands-free operation.
• Easy access control panel.
• External dimensions: <= 49" W x 32" D x 69" H.
• Minimum net usable chamber dimensions: 32" W x 15" L x 16" D.
• Compatibility with barcode scanner and CensiTrac.
• Easily accessible chemical drawers for maintenance.
• Ability to reprocess 2 endoscopes at once.

Endoscope Sterilizer:

• Touchscreen operating panel.

• Hands-free opening and closing.

• Barcode scanner compatibility.

• External dimensions: <= 23" W x 35" D x 68" H.

• Compatible with CensiTrac.

• Delivery expected within 90 days ARO (After Receipt of Order).

• Installation at the VA Maryland Health Care System, Baltimore, MD.

• Contract Type: Firm-Fixed Priced Contract.

• Delivery: Coordinate with COR at least 3 weeks prior to shipping. Delivery to Baltimore VA Warehouse.

• Inspection and Acceptance: Joint inspection with COR upon delivery. Missing/damaged items to be replaced at no cost.

• Operator Training: Onsite training for clinical staff, Facilities/Engineering, and Biomedical Engineering staff.

• Protection of Property: Contractor responsible for protecting items and premises from damage.

• Security Requirements: Photo ID required, willingness to present it to VA staff. Contractor responsible for PPE. Must follow VA COVID-19 guidance.

• Warranty: Minimum 1-year warranty on parts and labor for cart washer and washer-disinfectors. Additional years recommended. Warranty begins upon validation testing completion and includes onsite repairs, phone support, routine maintenance, and all travel/shipping costs.

• Evaluation Factors: Technical Capability, Quality of Solution & Delivery Terms, Maintenance Availability, Price, Past Performance, OEM Authorized Distributor Letter, Trade Agreement Certificate (FAR 52.225-6), and evaluation per FAR Part 25.

Solicitation / RFP / RFQ

This solicitation is for the replacement of three (3) endoscope reprocessors and the procurement of one (1) new endoscope sterilizer for the VA Maryland Health Care System (VAMHCS) in Baltimore, MD. The requirement includes the equipment, necessary accessories, training, extended installation, and system validation.

• Procurement of three (3) endoscope reprocessors and one (1) endoscope sterilizer.

• Delivery and installation of systems with specified salient characteristics.

• Only new equipment will be accepted.

• Shipping, transport, and installation services are required.

• Assembly and validation must be performed by OEM-trained representatives.

• Contractor must identify and include any missing parts or components for full installation and validation.

• Accessories and consumables must be included in quotes.

• Specific salient characteristics for endoscope reprocessors include: software monitoring, foot switch, easy access control panel, specific external and internal dimensions, barcode scanner compatibility, chemical drawer accessibility, CensiTrac compatibility, and ability to reprocess 2 endoscopes at once.

• Specific salient characteristics for the endoscope sterilizer include: touchscreen operation, hands-free opening/closing, barcode scanner compatibility, specific external dimensions for ultrasonic washers, and CensiTrac compatibility.

• Removal of existing endoscope reprocessors (Medivators Advantage Plus ADV-1007) and disposal.

• Relocation of plumbing connections and reconnection of DI/RO water, hot and cold water, and compressed air.

• Disconnection and reconnection of power to the reprocessors.

• Contract Type: Firm-Fixed Priced Contract.

• Period of Performance: Delivery is expected within 90 days ARO (After Receipt of Order).

• Offers must be submitted via email to MOHSIN.ABBAS2@VA.GOV by May 15, 2026, at 3:00 PM EST.

• The solicitation is for a single award.

• Evaluation will be based on the following factors:

  • Volume I: Technical Capability
  • Volume II: Quality of Proposed Solution & Delivery Time
  • Volume III: Maintenance Availability
  • Volume IV: Price
  • Volume V: Past Performance (three recent and relevant references required)
  • Volume VI: OEM Authorized Distributor Letter from Manufacturer (required for all quotes)
  • Volume VII: Trade Agreement Certificate (FAR 52.225-6)
  • Volume VIII: Evaluate Offers IAW FAR Part 25.

• OEM authorization letter is required; otherwise, the quote will be considered non-responsive.

• This acquisition is a Small Business Set-Aside.

• Brand Name or Equal to MEDIVATOR IAW SOW.

• OEM authorization letter is required for all quotes.

• Trade Agreement Certificate must be completed.

Form / Attachment / Pricing Sheet

This document is a "Trade Agreements Certificate" (FAR 52.225-6) that requires offerors to certify the origin of end products. It is used to determine compliance with trade agreements.

• Certification: Offerors must certify that each end product is a U.S.-made or designated country end product, unless listed otherwise.
• Listing of Other End Products: A table is provided for offerors to list any supplies that are not U.S.-made or designated country end products, including their country of origin.
• TAA Compliance: The provision indicates that items 0001-0012 are TAA compliant.

Bidders must complete and submit this certificate to confirm their compliance with the Trade Agreements Act (TAA). The Government will evaluate offers based on these certifications and may restrict award to U.S.-made or designated country end products, unless exceptions apply. Failure to properly complete this form may impact the evaluation and award of the contract.

Form / Attachment / Pricing Sheet

This document is a Price/Cost Schedule detailing line items for supplies and services related to an endoscope reprocessor replacement system. It specifies "BRAND NAME OR EQUAL TO MEDIVATOR IAW SOW" for each item.

• Item Numbers: 0001 through 0007.
• Description of Supplies/Services: Includes items such as "ADV SU RAP PA 110V NO AIR," "Deinstall Advantage Plus," "Install, Advantage Plus Business Day," "Disposal of AER," "Enspire 3000 Series Cleaning and Liquid Chemical Sterilant Processing System," "Install Enspire 3000," and "1st Year Preventive Care Enspire 3000."
• Quantity and Unit: Specifies quantities (e.g., 3.00 EA, 1.00 EA) and units of measure.
• Contract Type: Firm-Fixed Price for all items.
• NAICS Code: 339112 - Surgical and Medical Instrument Manufacturing.
• Product/Service Code: 6515 - Medical and Surgical Instruments, Equipment, and Supplies.
• Manufacturer Part Numbers (MPN) and Local Stock Numbers: Provided for each item.

This schedule is crucial for bidders to understand the specific items, quantities, and associated manufacturer part numbers required for the opportunity. It outlines the "brand name or equal" nature of the requirement and provides the basis for pricing and proposal development. Bidders must ensure their proposed "equal" products meet the specifications and can be sourced with the provided MPNs or equivalent.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure an "Endoscope Reprocessor Replacement System," specifically "Brand Name or Equal to Medivators IAW SOW." The Department of Veterans Affairs (VA) is seeking quotations from small businesses for this requirement.

• Replacement of Endoscope Reprocessor System.

• Must be Brand Name or Equal to Medivators, in accordance with the Statement of Work (SOW).

• An OEM letter from the manufacturer is required; failure to provide this will result in the vendor being considered non-responsive.

• Delivery within 90 days after receipt of award (ARO) to the Baltimore VA Medical Center warehouse.

• Contract Type: Firm-fixed-price purchase order.

• Award Type: Single award.

• Period of Performance: Not explicitly stated, but delivery is required within 90 days ARO.

• Submission Method: Email only to Mohsin.Abbas2@va.gov.

• Response Date/Time: May 15, 2026, 3:00 PM Eastern Time, New York, USA.

• Evaluation: The Government will select the quote representing the best benefit to the Government at a reasonable price, based on a comparative evaluation of services quoted. Details are in FAR 52.212-2.

• Quote Requirements: Must include detailed quote information and any other documents supporting the requirements. A price quote for each CLIN in Attachment 3 is mandatory.

• Offerors must include a statement regarding the solicitation's terms and conditions.

• Set-Aside: Total Small Business Set-Aside.

• NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing) with a small business size standard of 1000 employees.

• SDVOSB Offerors: Must be verified in the SBA Small Business Search Database at the time of quote receipt and award.

• This announcement constitutes the only solicitation; no written solicitation document will be issued.

• The Government reserves the right to make no award.

• Key attachments referenced include: RFQ document, CLIN Table, Statement of Work, Trade Agreements Certificate, and Gray Market Prevention Language.