6515--REVERSE OSMOSIS MACHINES

Sources Sought / Request for Information (RFI)

This document is a Sources Sought Notice / RFI, not a solicitation. Its purpose is to gather information about potential qualified sources and their size classification for NAICS 339112 – Surgical and Medical Instrument Manufacturing (size standard of 1000 Employees). The government is seeking information to aid in acquisition decisions regarding the replacement or acquisition of 5 Reverse Osmosis (RO) Machines for the Tucson VAMC. The machines must be capable of producing dialysis-grade purified water.

• RO Machines: 5 units of EON Portable Reverse Osmosis Water Purification System or equal.

• Filters: 10 EA of FILTER, CARBON BLOCK CARTRIDGE, PTG-520.

• Training: Onsite and in-house training for clinical and technical staff.

• Other Items: Fuel/Energy Surcharge, Labor Billing (Other).

• Automated Heat Disinfection (>= 185°F / 85°C).

• Production Capacity: 650 mL/min to 2600 mL/min.

• Purification Performance: TDS < 10 ppm, >= 95% rejection rate.

• Water Quality Compliance: Meet or exceed AAMI/ANSI/ISO hemodialysis water standards.

• Pre-Treatment: Support particulate reduction, chlorine/chloramine removal, hardness control.

• Alarms & Monitoring: For conductivity, pressure, temperature, water quality, and leaks.

• Portability: Weigh < 100 lbs, with ergonomic handles and lockable casters.

• Connections: Compatible with common dialysis systems; adapters provided if needed.

• Operating Environment: 59°F to 86°F (15°C to 30°C), humidity up to 80%.

• Display: Intuitive display with clear operational indicators.

• Compatibility: Must be compatible with VA dialysis machines; adapters provided.

• Regulatory Compliance: FDA-approved or CE certified, comply with AAMI/ANSI/ISO standards, meet VA medical device policies.

• Warranty: Minimum 2-year warranty for parts and labor.

• Deliverables include machines, delivery/installation, user manuals, maintenance schedules, technical documentation, training, and warranty/regulatory documentation.

• The document does not specify contract type, period of performance, or estimated value, as it is an RFI.

• Response Deadline: Thursday, April 30, 2026, by 10:00 AM PST.

• Submission Method: Email to sam.choo@va.gov. Telephone responses will not be accepted.

• Required Information: Capabilities statement addressing draft/salient characteristics/SOW requirements, size status (SDVOSB, VOSB, HUBZone, WOSB, Large Business), manufacturer/distributor status, subcontracting limitations, COTS status, Non-Manufacturer Rule compliance, Buy American Act conformance, lead time, estimated lifespan, leasing options, and existing Federal contracts (FSS, GSA, etc.).

• Pricing: General pricing is encouraged for market research purposes only.

• SAM.gov Unique Entity ID/Cage Code: Required.

• The RFI seeks information on potential sources and their size classification relative to NAICS 339112 (size standard 1000 employees). Specific set-aside information will be determined based on responses.

• Responses are for planning purposes only and do not constitute a solicitation or an offer.

• Proprietary information will be handled accordingly.

• Responders are responsible for all associated expenses.

• This RFI may lead to further RFIs or a solicitation.

Request for Information (RFI) / Sources Sought Notice

This document is a Request for Information (RFI) / Sources Sought Notice, not a solicitation. Its primary purpose is to gather information about potential qualified sources for the acquisition of 5 Reverse Osmosis (RO) Machines for the Tucson VAMC. The government is seeking information on vendor capabilities, market capacity, and pricing to aid in future acquisition decisions.

The contract will involve replacing aging portable RO machines with new units capable of producing dialysis-grade purified water. Key requirements include:

• Automated Heat Disinfection: Capable of reaching and maintaining at least 185°F (85°C).
• Production Capacity: 650 mL/min to 2600 mL/min.
• Purification Performance: TDS less than 10 ppm with a minimum 95% rejection rate.
• Water Quality Compliance: Meet or exceed AAMI/ANSI/ISO hemodialysis water standards.
• Pre-Treatment: Support for particulate reduction, chlorine/chloramine removal, and hardness control.
• Alarms & Monitoring: Alarms for conductivity, pressure, temperature, water quality, and leak detection.
• Portability: Weigh less than 100 lbs, with ergonomic handles and lockable casters.
• Regulatory Compliance: FDA-approved or CE certified, compliant with AAMI/ANSI/ISO standards and VA policies.
• Warranty: Minimum 2-year warranty covering parts and labor.
• Deliverables: RO machines, delivery, installation, user manuals, maintenance schedules, technical documentation, staff training, and warranty documentation.

Interested companies must submit information via email to sam.choo@va.gov by April 30, 2026, 10:00 AM PST. Responses should include:

• Capabilities statement addressing draft salient characteristics/SOW requirements.
• Feedback on requirements.
• Business size status (SDVOSB, VOSB, HUBZone, WOSB, Large Business, etc.) and confirmation of small business status under NAICS 339112.
• Confirmation of manufacturer, distributor, or solution provider status.
• Information on designated distributors (if applicable).
• Details on product alteration/assembly (if applicable).
• Compliance with Limitations on Subcontracting.
• Confirmation of Commercial Off-the-Shelf (COTS) items.
• Compliance with Non-Manufacturer Rule (if applicable).
• Conformance with the Buy American Act.
• Lead time for delivery.
• Estimated lifespan and support services.
• Availability of leasing solutions.
• Existing Federal Supply Schedule (FSS) or other government contract numbers.
• Confirmation if required items are available on existing contracts.
• General pricing information (for market research only).
• SAM.gov Unique Entity ID/Cage Code.

This RFI seeks information on potential sources and their size classification relative to NAICS code 339112 (Surgical and Medical Instrument Manufacturing), which has a size standard of 1000 employees. Specific set-aside information is not provided in this RFI.

Responses are for planning purposes only and do not constitute an offer. All expenses are the responsibility of the responder. This notice does not guarantee a solicitation will be issued, nor does it add vendors to a prospective bidders list.