6515--Sources Sought - Automated Medication Dispensing System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), through its Network Contracting Office 19 (NCO 19), is conducting market research via a Sources Sought notice to identify potential sources for an Automated Medication Dispensing System (AMDS) for the Eastern Colorado VA Health Care System. This system will replace and add new capabilities at the Rocky Mountain Regional VA Medical Center (RMR VAMC) and ten (10) VA Community Based Outpatient Clinics (CBOCs). Responses are due by March 13, 2026, at 10:00 AM MT.
Scope of Work
The requirement is for a comprehensive AMDS, including hardware, software, licenses, and services. Key components include:
- Equipment: 61 Automated Dispensing Cabinets (ADCs), 1 Drug Storage Carousel, 14 Anesthesia Stations, 58 medication storage refrigerators (various sizes), 1 Controlled Substance Safe, and potentially 11 All-in-One Workstations/Pharmacy Consoles.
- Services: Installation, configuration, integration with existing VA systems (VISTA, EHR), de-installation of current systems, technical and clinical user training, provision of virtual servers, ongoing technical support and maintenance, remediation for recalls, project management, and site preparation guidance.
- Performance Standards: The system must store, manage, and dispense controlled substances, include inventory management, automated audit trails, barcode scanning, and accommodate 25% annual growth over five years. All equipment must be FDA cleared, new, and the latest technology, compatible with VISTA and Prime Vendor systems, and adhere to VA information security and privacy regulations (HIPAA, FIPS 140-2).
- Special Requirements: Vendors must be Original Equipment Manufacturer (OEM) authorized, provide a minimum 12-month warranty, a detailed site preparation list, a Software Bill of Materials (SBOM), and adhere to cybersecurity requirements.
Information Requested
Interested companies must provide:
- Company Name, Address, Point of Contact (Name, Email, Phone), and SAM.gov UEI.
- Status regarding GSA/FSS Schedule or VA Contract, and "Made in the USA" status.
- Confirmation of NAICS code 339112 (Surgical and Medical Instrument Manufacturing) and eligibility for small business programs (SB, HUBZone, 8(a), SDB, WO, SDVOSB, VOSB, Large Business, Other).
- Confirmation of employee count (not exceeding 500 for NAICS 339112), primary engagement in retail/wholesale trade, ownership/possession of items, and supplying end items from a U.S. small business manufacturer or with a waiver.
- Place of Manufacturer.
- Companies are encouraged to include relevant specifications, brochures, capability statements, and past experience.
Contract & Timeline
- Type: Sources Sought (Market Research)
- NAICS: 339112 - Surgical and Medical Instrument Manufacturing
- Response Due: March 13, 2026, 10:00 AM MT
- Published: March 6, 2026
- Contact: Noaa Lanotte, Contracting Officer (Noaa.Lanotte@va.gov)
Additional Notes
This is for information and planning purposes only and is not a solicitation or request for proposal. No award will be made from this notice, and the Government is not committed to issuing a solicitation or award. Do not include proprietary, classified, confidential, or sensitive information in responses.