6515--Sources Sought Infusion Pumps for Madison VAMC located in Madison WI, 53705

Sources Sought Notice

This is a Sources Sought notice for market research to identify potential sources for large volume infusion pumps for the Madison VAMC. This is not a Request for Quote (RFQ).

• Large volume infusion pump capable of continuous or intermittent delivery of fluids, medications, and blood products.

• Multi-channel capacity supporting up to four independent modules on a single host unit for simultaneous infusions.

• Customizable care-area profiles and drug libraries with dosing limits and safety alerts.

• Modular design for integration of various modules (LVP, syringe pump, PCA, epidural infuser).

• Smart pump technology for medication error detection and prevention, with real-time alerts and data logging.

• Wireless connectivity for real-time updates, barcode scanning, remote monitoring, and EMR integration (ORACLE HEALTH).

• High precision in flow rates and calculated volumes.

• Visual and audible alarms for safety conditions (occlusion, air-in-line, low battery, etc.).

• Long-lasting battery life for continuous operation and transport.

• Compatibility with various mounting options (stands, poles, brackets).

• Comprehensive reporting and event logging capabilities for quality improvement and compliance.

• Option for bolus delivery and "keep vein open" settings.

• Programming versatility for continuous, intermittent, and PCA modes.

• Safety features including anti-free-flow, occlusion detection, and pressure monitoring.

• Service computer program for preventive and corrective maintenance.

• Not specified in this notice.

• Interested firms must respond in writing.

• Response Date/Time/Zone: 06-17-2026 11:59pm CENTRAL TIME, CHICAGO, USA.

• Submit responses to Matthew Hohl at Matthew.Hohl@va.gov.

• Telephonic inquiries will not be accepted.

• NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing), size standard 1,000 employees.

• Firms must indicate their business category (SDVOSB, VOSB, Small Business, or Other Than Small Business).

• Prospective contractors must be registered in the System for Award Management (SAM).

• Company name and address.

• Point of contact (name/title/telephone number/e-mail address).

• FSS / SEWP Contract number (if applicable).

• SAM Unique ID number.

• Completed Attachment 1 "S02 - Sources Sought Excel Fillin".

• Capability statement addressing qualifications and ability to provide the requirement.

• Documentation from manufacturer confirming authorized distributor status.

• Reference "36C25226Q0522 INFUSION PUMPS" on all correspondence.

• This is the only notice; no other copies will be provided.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet intended for bidders to provide information regarding a potential procurement. It requires manufacturers to detail their product's compliance with a list of "Salient Characteristics" for an infusion pump system.

• Manufacturer Name: Field to enter the name of the manufacturer.
• Salient Characteristics Compliance: A "Yes or No" column to indicate if the product meets each characteristic.
• Detailed Explanation: A column for a detailed description of how the manufacturer's product meets each specific salient characteristic.
• Salient Characteristics Listed: The document outlines 15 detailed technical and functional requirements for the infusion pump system, including:
  • Large volume delivery capabilities (continuous/intermittent).
  • Multi-channel support (up to four independent modules).
  • Customizable profiles and drug libraries.
  • Modular design for integrating various modules (LVP, syringe, PCA, etc.).
  • Smart pump technology for error prevention.
  • Wireless connectivity (EMR integration, ORACLE HEALTH).
  • High precision in flow rates and volumes.
  • Visual and audible alarms.
  • Long battery life.
  • Mounting compatibility.
  • Comprehensive reporting and logging.
  • Bolus delivery and "keep vein open" settings.
  • Programming versatility (continuous, intermittent, PCA).
  • Safety features (anti-free-flow, occlusion detection).
  • Service computer program for maintenance.

Bidders must use this form to demonstrate how their proposed infusion pump system meets the government's specified requirements. A thorough and accurate completion of this document is crucial for the government to assess product suitability and compliance with the salient characteristics outlined.