6515--Sources Sought - OR Surgical Lights
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought for the urgent replacement of Surgical Lights at the VA New Jersey Health Care System in East Orange, NJ. Four operating rooms are currently out of service due to non-operational and deteriorating surgical lights, posing a significant infection control risk and causing delays in patient care. The VA seeks qualified vendors to deinstall existing lights and install new, compliant surgical lighting systems. Responses are due January 29, 2026, at 4:00 PM ET.
Scope of Work
The vendor will be responsible for:
- Deinstallation of existing surgical lights in Operating Rooms 1, 2, 5, and 6.
- Installation of new surgical lights, providing all necessary labor, tools, and materials.
- Proper disposal of old equipment and packaging, including white glove delivery and trash removal.
- Attaching new equipment to existing mounting systems and handling low-voltage connections for wall controls. Electrical work beyond low-voltage and structural modifications are excluded from the vendor's scope.
- Providing installation labor, assembly, setup, functional testing, and on-site training for staff on basic operation.
Product Requirements
The required product is the Hillrom TruLight 5500 Surgical Light System or Equal, which must meet or exceed the following salient characteristics and be MADE IN AMERICA:
- Lighting System: Dual lamphead configuration, LED technology with a minimal lifetime of 40,000 hours, high-intensity lighting, adjustable light field up to 28cm, minimal Color Rendering Index (CRI) of 96, and depth of illumination at least 130cm. Features sterile disposable handle covers, shadow reduction, and uniform light distribution.
- Control & Mounting: Integrated wall control panel, double-arm mounting system, and wall mounting kit included.
- Durability & Compliance: Designed for continuous surgical use, compliant with medical electrical equipment standards (IEC 60601 or equivalent), and includes a minimum 5-year warranty on LED elements.
Contract & Timeline
- Type: Sources Sought / Combined Synopsis/Solicitation (36C24226Q0299)
- Product Service Code: 6515 (Medical And Surgical Instruments, Equipment, And Supplies)
- NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing)
- Response Due: January 29, 2026, 4:00 PM ET
- Published: January 22, 2026
- Critical Timeline: Delivery and installation for at least two surgical rooms within 4 weeks of award, with the remaining two rooms completed within 12 weeks of award.
Additional Notes
This is an urgent requirement to restore full operating room functionality and maintain infection control standards.
- Place of Performance: East Orange VAMC, 385 Tremont Ave, East Orange, NJ 07018, USA.
- Point of Contact: Barry Sawyer, Contracting Specialist, Barry.Sawyer@va.gov, 585-393-8563.