6515--Sources Sought - Pill Packaging System

Statement of Work (SOW)

To procure and install one (1) computerized automated unit dose repacking machine system (pill packaging system) for the Department of Veterans Affairs (VA) Eastern Colorado Healthcare System.

• Procurement: One (1) unit dose packaging unit with at least 400 canisters, supplemental lower packaging unit, tray system, cannisters, canister calibration system, and all necessary software and interfaces for integration with the existing pharmacy information system (VISTA).

• Services: Full installation, de-installation of the current system, clinical and technical user training, and integration into the existing pharmacy information system.

• Equipment Specifications:

  • Capable of single- and multi-dose pouch packaging.
  • Minimum throughput of 50 unit-dose and 40 multi-dose pouches per minute.
  • Includes pre-fill tray, batch pausing, order separation, tray docking system, calibration canister kit, optional inventory counting/QC device, automatic canister recognition, touch screen interface with biometric login, package auto verification unit, and RFID/autosensing canisters.
  • Pouches must be individually packaged with drug name, dose, dosage form, lot number, expiration date, and BCMA-compatible barcode.
  • Ability to change pouch sizes and print custom labels (color included).
  • Includes a thermal printer for package labels with barcodes.
  • Reporting tool for metrics and auditing.
  • Pouch verification system with two licenses.

• Parts & Support: Availability of parts, consumables, and product support for the useful life of the device. Remediation for recalls and vulnerability fixes at no cost.

• Training: On-site training for end-users (at least one day) and optional training for technical professionals.

• Final acceptance upon successful delivery, training, implementation, integration, and go-live.

• Warranty and/or support agreement of at least 12 months from full installation/acceptance, including repair, preventative maintenance, and software updates.

• Warranty support response within 24 hours.

• Delivery: Required 180 days from contract award.

• Location: VA Rocky Mountain Regional Medical Center, 1700 N Wheeling St, Aurora CO 80045.

• Vendor Qualifications: Must be an Original Equipment Manufacturer (OEM) authorized dealer, distributor, or reseller.

• Software: Latest technology available, OS with current commercial support, compliance with VA network security regulations (VA Directive 6500 and 6550).

• Security: Compliance with VA information security and privacy requirements, including background investigations for personnel accessing VA systems.

• Installation: Full installation, including de-installation of existing equipment (Omnicell Medication Packager 336). Contractor personnel must have factory training and experience.

• Documentation: Provision of operator, Indications for Use (IFU), and service manuals.

• Networking: System must connect to the VA network; compatibility with Cerner and VISTA/CPRS HL7 integrations required.

• De-installation: Removal of existing system, including secure handling of hard drives with sensitive information.

• Personnel: Installation/removal staff must have no criminal history. Contractor personnel must wear visible identification and comply with VA site procedures.

• Project Management: Vendor to identify a project manager and provide a detailed project schedule, risk management plan, and O&M plan.

• Travel: Costs must not exceed federal Joint Travel Regulations (JTR) rates.

Sources Sought Notice

This notice is issued by the Department of Veterans Affairs, Network Contracting Office 19 (NCO 19) for market research purposes. The VA is seeking potential sources for a Pill Packaging System for the Rocky Mountain Regional VA Medical Center. This is not a solicitation, and no award will be made based on responses. The government will not pay for information provided.

• Response Date: March 13, 2026, 10:00 AM Mountain Time.
• Contact: Noaa Lanotte (Noaa.Lanotte@va.gov, 303-712-5794).
• NAICS Code: 339112 – Surgical and Medical Instrument Manufacturing.
• Place of Performance: Eastern Colorado VA Health Care System, Rocky Mountain Regional VA Medical Center, Aurora, CO 80045.

Interested companies must provide:

• Company Name and Address
• Point of Contact (Name, Email, Phone)
• SAM.gov UEI
• GSA/FSS Schedule or VA Contract status
• "Made in the USA" status
• Eligibility for small business programs (SB, HUBZone, 8(a), SDB, WO, SDVOSB, VOSB)
• Confirmation of employee count (<=500 for NAICS 339112)
• Confirmation of primary business in retail/wholesale trade
• Confirmation of taking ownership of items with own personnel/equipment
• Confirmation of supplying end item from a US small business manufacturer or waiver
• Place of Manufacturer

Vendors are encouraged to include capability statements, specifications, cut sheets, brochures, and past experience.

• Technical specifications are detailed in the attached Statement of Work.
• Responses should not contain proprietary, classified, confidential, or sensitive information.
• This notice is for market research only and does not commit the government to any future solicitation or award.