6515--Sterile Processing Steam Sterilizers
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Eastern Oklahoma VA Health Care System (EOVAHCS), has issued a Sources Sought Notice for Sterile Processing Steam Sterilizers. This Request for Information (RFI) aims to identify qualified contractors capable of providing and installing these sterilizers at the Jack C. Montgomery VAMC in Muskogee, OK, and the VA 51st Dental Clinic in Tulsa, OK. Responses are due by June 30, 2026.
Scope of Work
The requirement includes the provision, delivery, installation, and testing of sterile processing steam sterilizers, along with associated parts and equipment. Key aspects include:
- Sterilizer Specifications: Units must meet VHA Directives, AAMI ST79, and specific salient characteristics regarding chamber size (approx. 26.5"x26.5"x63" and 20"x20"x38"), 316L stainless steel construction, 480V electrical, capacity for fifteen 25lb trays, 12+ programmable cycles, pneumatic vertical slide doors, integrated control/display, HIPAA-compliant remote monitoring, and facility-supplied steam or integral generator connections.
- Accessories: Two loading carts and transfer carriages designed to fit the sterilizers.
- Installation Services: Turnkey installation, including uninstallation/disposal of existing units, replacement of modular stainless-steel wall sections, and incidental facility modifications (e.g., steam piping, electrical, minor carpentry) necessary for equipment operation. No structural or architectural redesign is authorized.
- Compliance: All work must comply with VHA Directives (1116(2), 1811), AAMI standards, NFPA 99, and OSHA regulations.
- Deliverables: Detailed Installation Plan, Training Manuals, Standards Compliance Confirmation, and Warranty information. Post-installation validation and testing are required.
Contract Details
- Type: Sources Sought / Request for Information (RFI)
- NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing) with a Small Business size standard of 1000 Employees. Industry is invited to suggest alternative NAICS codes.
- Performance Period: Delivery and installation within 4 weeks After Receipt of Order (ARO).
- Locations: Jack C. Montgomery VAMC, Muskogee, OK; VA 51st Dental Clinic, Tulsa, OK.
Submission & Evaluation
This is an RFI for planning purposes only and does not constitute a solicitation or offer. Responses will be used for market research to assess industry capabilities.
- Response Due: Tuesday, June 30th, 2026, 15:00 MST.
- Submission Method: Email to peyton.wilkerson1@va.gov.
- Response Format: Maximum 8 pages (including cover letter). Mark proprietary information.
- Required Information: Vendor Name, SAM UEI #, Manufacturer Name/Address, Estimated Delivery Time, SAC FSS contract number, POC Name/Phone/Email, overview of proposed solution(s), and product descriptions per the SOW draft/Salient Characteristics List.
Additional Notes
Contractors must provide OEM authorization for products and software, and installation must be performed by manufacturer-authorized personnel. Initial operator training for SPS staff is required.