6515--Supply - Pyxis Expansion Project - VISN 23
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically NETWORK CONTRACT OFFICE 23 (36C263), is conducting a Sources Sought for a Pyxis Expansion Project within VISN 23. This initiative aims to expand and upgrade existing BD Pyxis automated medication dispensing equipment and software at VA facilities in Minneapolis, MN, and Omaha, NE. The primary driver is to ensure compliance with VHA Directive 1195, "High-Alert Medications," which mandates enhanced safety protocols by October 2026. This procurement falls under Product Service Code 6515 (Medical And Surgical Instruments, Equipment, And Supplies). Responses are due May 15, 2026.
Scope of Work
The contractor shall provide a comprehensive solution including all necessary licensing, software, hardware, mounting solutions, labor, materials, tools, parts, equipment, de-installation, installation, training, technical support, maintenance, repair, and project management services. The project focuses on expanding and upgrading BD Pyxis products to meet mandatory safety, security, and workflow standards for high-alert medication management.
Key Requirements & Salient Characteristics
The BD Pyxis systems must comply with VHA Directive 1195, featuring secure, locked storage, barcode-based stocking verification, medication profiling with patient ADT integration, high-alert medication identification, and blind count functionality. Specific equipment includes various BD PyxisES Ref 5CF/13CF units and PyxisES Medstation models. Security: Contractors must adhere to VA security protocols, including VA Directive 6500/6550, FIPS 140-2/140-3 compliance, and strict handling of Electronic Patient Health Information (EPHI). Network & Hardware: Solutions must be compatible with VA's existing virtual infrastructure (Nutanix HCI, Acropolis hypervisor), support Windows Server 2019/SQL 2019, and integrate with Active Directory. Workstations require TPM chips, solid-state drives, and current operating systems (Win11 or Win10 LTS).
Performance Standards & Project Management
The overall period of performance will be negotiated, but all products must be installed and operational by October 2026. The system must maintain a minimum 97% uptime (24/7/365). On-site response times for support are 8 hours (Minneapolis) and 24 hours (Omaha). The contractor is required to provide a detailed Project Management Plan, conduct pre-implementation site visits, hold regular progress meetings, and provide comprehensive clinical and technical training.
Contract & Timeline
- Type: Sources Sought
- Set-Aside: None specified
- Response Due: May 15, 2026, 4:00 PM ET
- Published: April 30, 2026
- Warranty: Minimum one (1) year for parts, labor, software, and services post-acceptance.
Place of Performance
- VA Central Iowa Health Care System (VACIHCS), Minneapolis, MN
- VA Nebraska Western Iowa Health Care System (NWI/OMA), Omaha, NE