6515--SURGICAL CAMERA SYSTEM l WI
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 15, has issued a Request for Information (RFI)/Sources Sought to identify potential qualified sources for a new surgical video system at the Robert J. Dole VA Medical Center in Wichita, KS. This is for market research and planning purposes only, not a solicitation. Responses are due by February 2, 2026, at 08:00 CST.
Scope of Work
The Dole VA requires a comprehensive new surgical video system to replace its current setup. The system must be "name brand or equal to" Stryker equipment and include all necessary hardware, software, accessories, installation, training, and project management support. Key components and requirements include:
- Hardware & Software: Camera Control Units (4K, perfusion assessment, fluorescence visualization), Light Sources (patient/OR safety, infrared lasers), 32" 4K Wireless Transmitters/Receivers, 32" 4K OLED Surgical Displays & Covers, Camera Heads (3-Chip CMOS), Insufflators (image clarity, smoke evacuation), Light Cables (scope sensing), Portable Handheld Fluorescence Imagers & Video Processors (blood flow, lymphatic system visualization), Secondary Monitor Roll Stands, Mobile Surgical Equipment Carts, and various Laparoscopes, Cystoscopes, Hysteroscopes, Arthroscopes, Resection Consoles, Fluid Management Consoles, Cannulas, Sheaths, Trays, Adapters, Cutters, and Obturators.
- Other Deliverables: Service and Operator manuals, on-site training for clinical, cleaning/housekeeping, and biomed personnel, off-site technical training, shipping and delivery to the Robert J. Dole VA Medical Center, and vendor-led assembly, installation, and testing, including integration with VA electronic systems.
- Warranty & Service: Minimum 1-year warranty, 60 months of service (equivalent to Procare plan), manufacturer's warranty, preventive maintenance, software updates, 8-hour response time for calls, and 48-hour replacement parts shipment.
- Network Security & Connectivity: OEM-supported OS, latest DICOM standards, FIPS 140-2/3 compliant wireless, TRM approved software, remote vendor access, ERA, encrypted hard drive, and compatibility with Federal EHR, VAPACS-VISTA IMAGING/VISTA WORKLIST, STRYKER OR HUB INTEGRATION, and STRYKER VISUALIZATION SYSTEM.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought
- NAICS Code: 339112 (Medical And Surgical Instruments, Equipment, And Supplies) with a size standard of 1000 Employees.
- Response Due: February 2, 2026, 08:00 Central Time (CST)
- Published: January 20, 2026
Evaluation
Responses will be used by the Government for market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112. This information will inform future acquisition decisions, and a solicitation may be published later.
Submission Requirements
Interested parties should submit responses via email to Tracie Raggs at tracie.raggs@va.gov. Submissions must include company name, address, point of contact, business size status (e.g., SDVOSB, VOSB, Large Business), small business status under NAICS 339112, manufacturer/distributor status (with proof if distributor), product manufacturing location, UEI number, and a capabilities statement demonstrating the ability to meet the requirements. Comments on the statement of requirements are also encouraged. Telephone responses will not be accepted.