6515--Surgical Lights

Quick Summary

The Department of Veterans Affairs (VA), specifically Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW), is conducting market research via a Sources Sought Notice for the acquisition of Skytron Surgical Lights and associated equipment. The government initially intends to negotiate solely with Skytron, LLC, but is seeking industry responses to define the final procurement strategy (e.g., set-aside, sole source, unrestricted). This requirement is for the Central Texas Veterans Health Care System, Olin E. Teague Veterans Medical Center in Temple, TX. Responses are due by May 16, 2026, at 10:00 AM Central Time.

Scope of Work

The requirement involves upgrading the existing surgical lighting system in the Operating Room. Key tasks include:

• Delivery, installation, and inspection of new surgical lights, including any necessary patch and electrical work.
• Provision of warranty for the new lights.
• De-installation, mobilization, and disposal of existing surgical lights.
• All work must minimize disruption to hospital operations and patient care, requiring little to no construction or downtime.
• Compliance with Level 4 PCRA/ICRA standards (VHA ICRA-1.2), applicable laws, regulations, and industry standards, including VA requirements.

Technical Requirements

Surgical lights and equipment must meet specific technical criteria:

• Electrical equipment must comply with national electrical codes (e.g., NFPA 70/99) and hospital electrical safety requirements, suitable for surgical environments.
• Light sources designed for surgical task lighting with low radiated heat.
• Clear maintenance and replacement strategy from manufacturers.
• Energy-efficient design meeting optical requirements.
• Configuration matching existing clinical and structural layouts (e.g., single, double, or triple-head ceiling-mounted systems with articulation).
• Adjustable intensity, color temperature, and pattern size from both sterile handle and control panel.
• Easily repositionable lightheads with smooth, drift-free movement.
• All exposed surfaces must be smooth, cleanable, and resistant to hospital-grade disinfectants.
• Compliance with OSHA, VHA, and DOD regulations, including specific training for on-site personnel (OSHA 30-hour for competent person, OSHA 10-hour for other workers).
• Compliance with EPA and State environmental regulations.

Submission Requirements

Interested contractors should respond with the following information:

• Business Name, Address, Point of Contact (Name, Phone, Email).
• SAM UID Number, NAICS code, Business Size (SMALL or LARGE), and Type of Business (e.g., SDVOSB, VOSB, 8A, HUBZone, WOSB).
• Location of manufacturing (VA is interested in US-manufactured items).
• Proof of OEM authorized dealer, distributor, or reseller status, if applicable.
• GSA/FSS Contract Number, if applicable.
• Estimated market research pricing.

Contract & Timeline

• Type: Sources Sought / Market Research
• Initial Intent: Sole source negotiation with Skytron, LLC.
• Set-Aside Interest: VA is particularly interested in determining the availability of Service Disabled Veteran Owned Small Business (SDVOSB)/Veteran Owned Small Business (VOSB) or other Small Business manufacturers or authorized distributors.
• Response Due: May 16, 2026, 10:00 AM Central Time.
• Published: May 5, 2026.
• Contact: Michelle Cunningham at michelle.cunningham@va.gov.

Evaluation

Responses will be evaluated to establish sources and define the procurement strategy for a future solicitation. The information, including estimated pricing, will help determine if a set-aside is feasible or if the sole source approach will continue. This notice is for planning purposes only and is not a request for competitive quotes.