6515--Trackcore RFID System Cabinets, Cleveland
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10, is soliciting quotes for a TrackCore RFID System including cabinets, a freezer, implementation, and annual service fees for the Louis Stokes Cleveland VA Medical Center. This procurement is for the expansion of the Implant Coordinator Program to enhance implant management, regulatory compliance, and patient safety. This is an unrestricted, brand name only solicitation. Quotes are due by April 23, 2026, at 3:00 PM EST.
Scope of Work
The requirement includes the purchase, delivery, installation, and implementation of:
- 24 TrackCore RFID Cabinets (TC-130)
- 1 TrackCore RFID Intelligent Freezer (TC-188)
- On-Site RFID Implementation (25 Units)
- RFID Annual Service Fee (25 Units)
The equipment will be allocated across the Operating Room (15 cabinets), Angiography, Dental, and Cardiology Departments (3 cabinets), and the Ambulatory Surgery Center (6 cabinets and 1 freezer). Deliverables also include configuration and integration with existing IT infrastructure, RFID tag installation, technical support, user manuals, and staff training.
Contract Details
- Solicitation Type: Combined Synopsis/Solicitation (RFQ 36C25026Q0491)
- Set-Aside: Unrestricted (Brand Name Only)
- NAICS Code: 541519 (Other Computer Related Services) - Size Standard: $34 Million
- PSC: 6515 (Medical And Surgical Instruments, Equipment, And Supplies)
- Place of Performance: Louis Stokes Cleveland VA Medical Center, Cleveland, OH, and VA Ambulatory Surgery Center, Cleveland, OH.
- Period of Performance: Delivery/Installation within 90 Days ARO.
Evaluation Factors
Award will be based on a comparative evaluation using Simplified Acquisition Procedures (FAR 12), considering the offer most advantageous to the Government. Factors include:
- Price: Total of all line-item prices.
- Technical or Quality: Extent to which the offer meets/exceeds requirements.
- Past Performance: Assessed based on CO knowledge, surveys, CPARS, or other reasonable basis.
Submission Requirements
Quotes must be received by April 23, 2026, at 3:00 PM EST. Email quotes to Jennifer.Tisdale@va.gov, referencing solicitation # 36C25026Q0491 in the subject line. Offerors must state acceptance of terms or list exceptions with rationale. The vendor must be an OEM, authorized dealer, distributor, or reseller for TrackCore RFID products, verified by an authorization letter.
Special Notes
This is a brand name only requirement due to the need for integration with the existing TrackCore system, which is the VISN 10 standard for tissue/implant tracking. The Buy American Act applies. No Government-Furnished Equipment (GFE) or Information (GFI) will be provided. The vendor will have no access to patient records or VA computer systems.