6515--Veterans Healthcare Administration Salt Lake City Health Care System (VHASLCHCS) Ostomy & Gastrostomy Supplies Indefinite Delivery Indefinite Quantity (IDIQ) Attachment 5 - Answer to Question

Amendment / Modification

This amendment addresses a vendor question regarding Attachment 2 (Ostomy and Gastrostomy Supply Items).

• Question 1: A vendor inquired if Attachment 2 could include manufacturer's order numbers.
• Answer 1: The Government stated it cannot provide manufacturer's order numbers as this is vendor-specific. The solicitation is based on salient characteristics, and therefore, no specific brand name or manufacturer's order number is required, provided the offered product meets the stated salient characteristics. Attachment 2 must still be used to provide pricing for the base year and all four option years.

No changes to proposal deadlines or submission requirements were indicated. Bidders should continue to use Attachment 2 for pricing and ensure offered products meet salient characteristics without needing to specify manufacturer order numbers.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the Veterans Healthcare Administration Salt Lake City Health Care System (VHASLCHCS) Ostomy & Gastrostomy Supplies Indefinite Delivery Indefinite Quantity (IDIQ) solicitation (36C25926R0064).

• Subject: The document is identified as Attachment 5 - Answer to Question.
• Solicitation Number: 36C25926R0064.
• Contracting Office: Department of Veterans Affairs, Network Contracting Office 19, Greenwood Village, CO 80111.
• Response Date: April 10, 2026, 10:00 AM Eastern Time.
• Product Service Code: 6515.
• NAICS Code: 339113.
• Place of Performance: George E. Wahlen VA Medical Center, Salt Lake City, Utah 84148.

This document serves as an amendment to the original solicitation, providing clarifications that bidders should consider when preparing their responses. It is crucial for potential bidders to review these answers to ensure their proposals accurately address the requirements of the VHASLCHCS Ostomy and Gastrostomy Supplies IDIQ contract.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926R0064) for Ostomy and Gastrostomy Supplies as an Indefinite Delivery Indefinite Quantity (IDIQ) contract. The Veterans Healthcare Administration Salt Lake City Health Care System (VHASLCHCS) is seeking these supplies. The government reserves the right to make no award.

• Procurement of Ostomy and Gastrostomy Supplies.

• Contract type: Firm-fixed price IDIQ.

• Contract duration: One (1) Year Base Year Plus Four (4) One Year Options.

• Guaranteed minimum: $25,000.00 (met in the first year).

• Maximum contract value: $4,000,000.00 over the life of the contract.

• Delivery: F.O.B Destination. Delivery methods include direct mail to veterans, pickup at contractor's business, delivery within a 30-mile radius of the VA Medical Center, and delivery to VHASLCHCS Enterostomal Nurses.

• No remanufactured or gray market items will be accepted; only new OEM medical supplies from authorized dealers/distributors.

• Contract Type: Firm-Fixed Price IDIQ.

• Period of Performance: Base Year + Four (4) Option Years.

• Estimated Value: Not explicitly stated, but a maximum of $4,000,000.00 is specified.

• Questions Deadline: April 3, 2026, 10:00 am ET.

• Quotes Due: April 10, 2026, 10:00 am ET, submitted via email to crystal.volmar@va.gov (4MB email limit).

• Evaluation Factors:

  1. Technical Capability (including information security policies and training).
  2. Past Performance (at least three recent and relevant references).
  3. Price.

• Award will be made on an "All or Nothing" basis.

• The government may award based on initial quotes.

• NAICS Code: 339113 (Small business size standard: 800 Employees).

• This solicitation is unrestricted and insufficient for a small business set-aside.

• Offerors must be an OEM, authorized dealer, distributor, or reseller, verified by the OEM.

• Reference "Attachment 2 – Price Schedule" for line items.

• Reference "Attachment 1 – Statement of Work" for detailed requirements.

• Offerors must complete and submit "Attachment 3- VAAR Clause 852.219-76 VA Notice of LOS-Certificate of Compliance for Supplies and Products" and "Attachment 4- RFO 52.225-2 Buy American Certificate" as part of the quote submission.

• Offerors must provide pricing on the "Attachment 2- Ostomy and Gastrostomy Supply Items" spreadsheet.

Form / Attachment / Pricing Sheet

This document is a "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the offeror to complete and return with their bid, quotation, or proposal.

• Services: For service contracts (except construction), the contractor must certify that no more than 50% of the contract amount will be paid to firms that are not VIP-listed Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction: For general construction contracts, the contractor must certify that no more than 85% of the contract amount will be paid to firms that are not VIP-listed SDVOSBs or VOSBs.
• Special Trade Construction: For special trade construction contracts, the contractor must certify that no more than 75% of the contract amount will be paid to firms that are not VIP-listed SDVOSBs or VOSBs.
• Certification Statement: Offerors must acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation to verify compliance during contract performance or upon completion.
• Required Fields: The certification section requires the printed name, title, signature, date, and company name/address of the authorized signee.

Bidders must complete and submit this certification with their offer. Failure to provide a completed and signed certification will render the offer ineligible for award. This document outlines the specific subcontracting limitations that must be adhered to if awarded the contract, particularly concerning the use of VIP-listed SDVOSBs and VOSBs.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure ostomy and gastrostomy prescription items and services for outpatients and inpatients at the time of discharge for the Veterans Healthcare Administration Salt Lake City Health Care System (VHASLCHCS).

• Provide ostomy and gastrostomy supplies for approximately 175 Veterans in Utah and surrounding states (Nevada, Wyoming, Idaho, Montana).

• Supplies are for initial issues/prescriptions and refills/resupply, estimated as 30-day supplies per item.

• Contractor must stock "Standard" items and provide "Custom" items as special orders.

• Pricing must include all associated services, such as delivery, direct patient care, handling patient calls, mailing, and patient pickup.

• Contractor must have an established business within the Salt Lake City metropolitan area.

• Customer service requires product knowledge and confidential, caring interactions with Veterans.

• Communications regarding concerns or issues must be reported back to VA Enterostomal Therapy Nurses or designee(s) and the COR.

• Contract includes a Base Year and 4 Option Year periods.

• Contractor must have a business location in the Salt Lake City metropolitan area.

• Contractor must provide all space, equipment, supplies, tools, and materials for inventory management and patient support.

• Minimum communication services required: telephone and FAX.

• Business hours: 8:00 AM through 5:00 PM, Monday through Saturday, to accommodate patient pickup.

• Delivery of supplies can be provided in four ways: direct mail to veterans, pickup at contractor's business, delivery within a 30-mile radius of the VA Medical Center, or delivery to the VHASLCHCS Enterostomal Nurses at the Medical Center.

• Same-day service is not expected for "Custom" items, but delivery is expected within 24 hours of contractor receipt. Same-day delivery is expected for stocked items ordered before 11 AM.

• Contractor is responsible for accepting telephone charges from long-distance patients.

• A letter must be sent to veterans with the last order of the month reminding them to contact the Enterostomal Therapy Nurse to renew their supply order.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2), which requires offerors to certify compliance with the Buy American Act. It outlines the requirements for identifying domestic and foreign end products, including those with critical components or exceeding a certain domestic content percentage.

• Certification Requirement: Offerors must certify that each end product is a domestic end product, except for those listed as foreign end products.
• Foreign End Products: A section is provided to list foreign end products, their country of origin, and whether they exceed 55% domestic content (or if the percentage is unknown).
• Domestic End Products with Critical Components: A section is provided to list domestic end products that contain a critical component.
• Definitions: Refers to definitions for "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" as defined in the "Buy American-Supplies" clause.
• Evaluation: The government will evaluate offers in accordance with FAR Part 25.

Bidders must carefully complete this certificate to identify the origin and domestic content of their end products. Failure to properly complete this form may impact the evaluation of their offer under the Buy American Act provisions. It is crucial for bidders to understand the definitions and requirements related to domestic and foreign end products to ensure compliance.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Price Schedule.xlsx," provides the detailed pricing structure for the opportunity. Bidders must use this schedule to input their proposed pricing for all line items.

• Sheet: Action Line Item Information: Lists action types, primary and secondary IDs, modification numbers, titles, and discount types. This sheet appears to provide an overview or reference for the items.
• Sheet: Items: This is the primary sheet for pricing. It details each item with its ITEM NUMBER, DESCRIPTION, UNIT PRICE, and QUANTITY. It also includes contract period information, delivery dates, and various other fields related to item specifics and logistics.
• Sheet: RefData: Contains reference data for discount types, receipt types, FOB points, and state codes, which may be relevant for understanding pricing and delivery terms.
• Sheet: UOMRef: Provides a reference for Units of Measure (UOM) descriptions and their corresponding values.
• Sheet: NAICS: Lists North American Industry Classification System (NAICS) codes and their descriptions.
• Sheet: PROD_SVC_CODE: Lists Product/Service Codes (PSC) and their descriptions.
• Sheet: SIC_CODE: Lists Standard Industrial Classification (SIC) codes and their descriptions.
• Sheet: CLINICAL_DISCIPLINE: Provides codes and descriptions for clinical disciplines.
• Sheet: LI_BASE_OR_OPTION: Differentiates between Base Period and Option Period line items.
• Sheet: LI_ITEM_TYPE: Categorizes line items by type (e.g., Dental, Medical, Surgical).
• Sheet: LI_PPE: Lists various types of Personal Protective Equipment (PPE).
• Sheet: LI_PPE_COMPLIANCE: Provides compliance information related to PPE production.

Bidders must carefully review the "Items" sheet to understand the specific products and quantities required. They must accurately populate their pricing in the designated fields within this schedule. The reference sheets (RefData, UOMRef, NAICS, PSC, SIC, CLINICAL_DISCIPLINE, LI_BASE_OR_OPTION, LI_ITEM_TYPE, LI_PPE, LI_PPE_COMPLIANCE) provide essential context for completing the price schedule correctly and understanding the nature of the items being procured.

Solicitation / RFP / RFQ

This is a Combined Synopsis-Solicitation for Ostomy & Gastrostomy Supplies as an Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Veterans Healthcare Administration Salt Lake City Health Care System (VHASLCHCS).

The solicitation details the requirements for ostomy and gastrostomy supplies. Specific details are provided in the attached documents, including a Statement of Work (SOW) and a Price Schedule.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)

• Place of Performance: George E. Wahlen VA Medical Center, 500 Foothills Blvd, Salt Lake City, Utah 84148, USA

• Response Date/Time: April 10, 2026, 10:00 AM Eastern Time, New York, USA.

• Solicitation Number: 36C25926R0064

• Product Service Code: 6515

• NAICS Code: 339113

Information regarding set-asides is not explicitly detailed in this synopsis but should be reviewed in the full solicitation document.

This solicitation references several attached documents for detailed information:

• S02 Combined Synopsis-Solicitation VHASLCHCS Ostomy and Gastrostomy Supplies IDIQ 02
• Attachment 1 - SOW
• Attachment 2 Price Schedule
• Attachment 3 - VA Notice of Limitations on Subcontracting
• S02 Attachment 4 - Buy American Certificate