Q201--VISN 21 Patient Elopement and Wandering Prevention (VA-26-00049526)

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed pricing information for the opportunity. It outlines the quantities and unit costs for various components and services required for a resident safety and access control system, including hardware, software, installation, and maintenance.

• Base Year and Option Years: The spreadsheet is structured to include pricing for the base year and four option years (OP 1, OP 2, OP 3, OP 4).
• Itemized List: Provides a detailed list of items, including door monitoring system bundles, access control hardware (keypads, locks, antennas), network components, cabling, software, wearable alert bracelets, and associated services (project management, installation, maintenance, support, warranty).
• Quantities and Units: Specifies the quantity (Qty) and unit of measure (Unit) for each item.
• Pricing Fields: Includes columns for Unit Price and Total Amount, though these are marked as '#REF!' in the provided text, indicating that specific pricing data needs to be entered by the bidder.
• Option Year Percentages: Columns are present for bidders to enter percentage increases for option years.

Bidders must use this spreadsheet to input their proposed pricing for all listed items and services for the base year and each option year. The accuracy and competitiveness of the pricing entered in this sheet will be critical for proposal evaluation. Bidders should pay close attention to the quantities and descriptions to ensure their pricing accurately reflects the government's requirements.

Solicitation / RFP / RFQ

This solicitation, "Patient Elopement Prevention," seeks to maintain, expand, and standardize patient elopement and wandering (PEW) prevention technology across seven healthcare systems within the Veterans Integrated Service Network (VISN) 21. The goal is to provide a consistent, interoperable, and scalable patient safety solution to prevent adverse events and improve staff response times.

• Technology and Project Management: Develop a master project plan, coordinate stakeholders, provide reporting, and track KPIs (e.g., location accuracy, alarm response times, system uptime).

• System Design and Architecture: Conduct workflow discovery, site assessments, and design an end-to-end architecture for the PEW prevention platform, including coverage designs, geofencing strategies, capacity planning, and data models.

• Hardware and Software Provisioning: Provide and install all required hardware (e.g., tags, readers, gateways, chokepoints) and software, ensuring compliance with VA cybersecurity requirements and FIPS-compliant encryption.

• Installation and Configuration: Perform installation and configuration of hardware and software, adhering to OEM and VA specifications.

• Integration: Integrate with enterprise systems such as nurse call, fire alarm, and access control systems.

• Testing and Validation: Conduct performance testing (minimum 99% location accuracy) and user acceptance testing.

• Training and Transition: Provide comprehensive training and develop a transition plan to transfer operational responsibilities to VA staff.

• Operations and Sustainment: Implement a tiered support model with SLAs, preventive and corrective maintenance, and system monitoring.

• Cybersecurity: Ensure compliance with VA cybersecurity requirements, including FIPS-validated encryption and PIV-authenticated access.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ) with Firm Fixed Price (FFP) Task Orders.

• Ordering Period: Four (4) years from the date of award.

• Total Contract Ceiling: $5,000,000

• Minimum Guaranteed Value: $10,000.00

• Proposal Submission: Electronic submission required by the date and time indicated in the solicitation via juan.perez5@va.gov.

• Proposal Volumes: Technical, Past Performance, Price, and Solicitation, Offer and Award Documents.

• Evaluation Factors: Technical (most important), Past Performance, and Price. Award will be made to the offeror representing the best value.

• Key Deadlines: Proposal due date and time specified in the solicitation.

• This acquisition is set aside for Small Business.

• NAICS Code: 541519 (Other Computer Related Services)

• Size Standard: 150 Employees

• The Performance Work Statement (PWS) titled "Patient Elopement Prevention Systems" dated April 27, 2026, details specific requirements.

• Offerors must demonstrate the ability to obtain required OEM agreements prior to performance.

• All work must comply with applicable VA cybersecurity requirements, including FIPS-validated encryption and adherence to VA Handbook 6500 standards.

• Section 508 accessibility standards apply to all electronic and information technology.

Solicitation / RFP / RFQ

This solicitation is for the Department of Veterans Affairs (VA) Sierra Pacific Network (VISN 21) to procure Patient Elopement and Wandering (PEW) Prevention Systems. The VA aims to address the current complexity, high sustainment costs, and limited interoperability resulting from multiple disparate PEW platforms across its healthcare facilities. The goal is to maintain existing systems while developing a unified, enterprise-capable PEW solution for all VISN 21 healthcare systems under a common standard.

• Maintenance of current PEW systems.

• Development and implementation of a unified, enterprise-capable PEW solution.

• Support for PEW systems across VISN 21 healthcare facilities, including Community Living Centers, inpatient medical units, Emergency Departments, and Behavioral Health settings.

• Solicitation Number: 36C10B26R0020

• Product Service Code: Q201

• NAICS Code: 541519

• Contracting Office: Department of Veterans Affairs, Technology Acquisition Center, Eatontown NJ

• Questions due: No later than June 22, 2026.

• Proposal submission deadline: July 13, 2026, 14:00 Central Time, Chicago, USA.

Not specified in the provided text.

• The contracting office's zip code is 07724.
• The response date is July 13, 2026.
• The document references attached files: "S02 - 36C10B26R0020 - Patient Elopement Prevention" and "S19 - Attachment A - Price Spreadsheet."

Solicitation / RFP / RFQ

This is a presolicitation notice for a potential requirement for Patient Elopement and Wandering (PEW) Prevention Systems. The Department of Veterans Affairs (VA) intends to procure these systems to enhance safety in VA healthcare facilities, specifically for Community Living Centers, inpatient medical units, Emergency Departments, and Behavioral Health environments. This notice follows a previous Request for Information (RFI) and is for planning and information-gathering purposes.

The systems are intended to protect vulnerable patient populations at risk of elopement, wandering, or unauthorized exit.

Not specified in this notice.

No proposals are requested at this time, and unsolicited proposals will not be accepted. The formal solicitation is anticipated to be released on or about May 28, 2026.

This acquisition is planned as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Solicitation Number: 36C10B26R0020
• Response Date: June 30, 2026, 14:00 Central Time, Chicago, USA
• Product/Service Code: DA01
• NAICS Code: 541519
• Interested parties should refer to the previously published Sources Sought Announcement for background information.
• Contact: Juan C Perez, Contract Specialist, Juan.Perez5@va.gov, 512-981-4467

Solicitation / RFP / RFQ

This solicitation seeks a contractor to provide sustainment and standardization for Veterans Integrated Service Network (VISN) 21's Patient Elopement and Wandering (PEW) Prevention Systems. The initiative aims to ensure the continued operation of existing PEW systems while developing and implementing a unified, enterprise-capable PEW solution across all VISN 21 healthcare facilities. This will improve patient safety, enhance interoperability, reduce sustainment costs, and ensure compliance with VA cybersecurity and technical requirements.

• Sustainment and optimization of all existing PEW systems (hardware, software, firmware, integrations).

• Development of a unified PEW enterprise architecture, including workflow discovery, site assessments, and standardized clinical workflows.

• Implementation, configuration, and validation of the standardized enterprise solution.

• Ensuring compliance with VA cybersecurity requirements (FIPS encryption, PIV authentication, VA Technical Reference Model).

• Providing comprehensive training, documentation, and transition support for VISN 21 staff.

• Deliverables include project management plans, system architecture diagrams, BoMs, test reports, training materials, and user manuals.

• The government is considering a firm-fixed-priced single award indefinite-delivery indefinite quantity (IDIQ) contract.

• The period of performance includes a five-year ordering period, with individual Task Orders potentially extending up to twelve months beyond the ordering period.

• Offerors must propose a solution that directly supports the Statement of Objectives (SOO).

• Offerors are required to provide a live demonstration of their proposed PEW solution, showcasing core capabilities.

• Proposed solutions should reflect the offeror's unique technical approach, not just restate the SOO.

• The successful offeror's solution will be incorporated into the resultant Performance Work Statement (PWS).

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• The solicitation covers multiple VISN 21 healthcare systems listed in Table 1.

• Work will occur within active healthcare environments, requiring careful scheduling to avoid disruption to patient care.

• Offerors are encouraged to propose creative, efficient, and effective solutions.

Statement of Objectives (SOO)

This SOO outlines the Department of Veterans Affairs (VA) Sierra Pacific Network (VISN 21)'s requirement to sustain existing Patient Elopement and Wandering (PEW) Prevention Systems and advance towards a unified, modernized enterprise-capable PEW solution. The goal is to ensure consistent patient safety, improve reliability, strengthen compliance, and establish a uniform, scalable platform across all VISN 21 healthcare facilities.

The project encompasses sustaining current PEW systems and designing/deploying a unified enterprise platform. Activities include workflow discovery, system architecture development, site assessments, hardware/software provisioning, integration with nurse call and other systems, and acceptance testing.

Contractor performance will be measured against standards ensuring system reliability, safety, and compliance. Key metrics include maintaining at least 99% location accuracy, meeting project milestones, complying with VA cybersecurity and technical requirements, and delivering high-quality outputs.

A firm-fixed-priced single award indefinite-delivery indefinite quantity (IDIQ) contract is anticipated. The period of performance will be a five-year ordering period, with individual Task Orders potentially extending up to twelve months beyond the ordering period. Place of performance will be identified in individual Task Orders within VISN 21 facilities.

• Offerors must provide a live demonstration of their proposed solution.
• Solutions must address VA cybersecurity, interoperability, and technical requirements.
• Work must comply with VA policies on physical access, security, and data handling.
• All components must comply with VA standards, Trusted Internet Connection (TIC) guidelines, Section 508 accessibility, and FIPS-validated encryption.
• Comprehensive training and transition support for VISN 21 staff is required.
• Potential deliverables include project management plans, system design documents, installation reports, testing results, training materials, and user manuals.