6515--Washers Disinfector Unit Carts and Utensils (VA-26-00033723)

Form / Attachment / Pricing Sheet

This document is an approval from the U.S. Small Business Administration (SBA) for an individual Nonmanufacturer Rule (NMR) waiver for a cart and utensil washer/disinfector. This waiver allows the Department of Veterans Affairs (VA) to procure this item from a small business that may not otherwise meet the NMR requirements.

• Item: Cart and utensil washer/disinfector, brand name or equal to Steris Vision® 1300 Series.
• NAICS Code: 339113, Surgical Appliance and Supplies Manufacturing.
• Estimated Dollar Value: $25,867,759.52.
• Justification: Market research identified only two manufacturers (Steris and Getinge, both large businesses) capable of providing the item. Several SDVOSB distributors were identified that use these manufacturers' products.
• Set-Aside: The VA plans to issue a SDVOSB set-aside.
• Waiver Validity: This waiver is for a one-time award and is valid for the duration of the contract, not to exceed five years. A new waiver is required for the sixth year.
• Expiration: The waiver must be used within one year of issuance.

This document is critical for potential bidders, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB). It confirms that the VA has received approval to proceed with a procurement for a specific type of washer/disinfector under a SDVOSB set-aside, despite the item being manufactured by large businesses. Bidders should note the specific item, NAICS code, and the fact that the procurement is intended as a SDVOSB set-aside.

Form / Attachment / Pricing Sheet

This document is a template for providing Past Performance References. It is designed to collect detailed information about a company's previous work experience to assess their capability and reliability for the current opportunity.

• Offeror Name: Placeholder for the bidder's name.
• Company who performed this work: Name of the entity that executed the past contract.
• Relationship to offeror: Specifies if the company was a prime contractor or subcontractor.
• Role on the Contract: Indicates the specific role (Prime or Subcontractor).
• Contracting Organization: The entity that awarded the contract.
• Contract / Task Order Number: Identification of the specific contract.
• Contract Type: Type of contract (e.g., FFP, Cost-Plus).
• Total Awarded Price/Cost: The initial or awarded value of the contract.
• Final or Projected Final Total Price/Cost: The final or estimated final value.
• Delivery date/Period of performance: The duration of the contract.
• Contracting Officer's and Program Manager's Contact Information: Names, emails, and phone numbers.
• NAICS Code: Relevant industry classification.
• CPARS Completed: Indicates if a Contractor Performance Assessment Reporting System report exists.
• Description of the Requirement: A summary of the work performed, emphasizing relevance to the current solicitation.
• Performance: Details on performance issues, corrective actions, and outcomes.

Bidders must complete this form for each relevant past performance reference. This information is crucial for the government to evaluate the bidder's experience and ability to successfully perform the requirements of the current solicitation. Failure to provide complete and relevant information may negatively impact the evaluation.

Solicitation / RFP / RFQ

This document is a solicitation for a nationwide Department of Veterans Affairs (VA) Requirements Contract for Steris Vision® 1300 Series Cart and Utensil Washer/Disinfector units. The contract will include accessories, consumables, and warranties. The VA intends to award a single Firm-Fixed Price (FFP) requirements contract.

• Procurement of Steris Vision® 1300 Series Cart and Utensil Washer/Disinfector units.

• Includes accessories, consumables, and warranties.

• Products must meet Salient Characteristics (SCs) listed in Attachment B - Product Description.

• Only original equipment manufacturer (OEM) parts and new equipment are acceptable; no remanufactured, used/refurbished, or "gray market" items.

• No product in development will be considered.

• All items must be covered by the manufacturer's warranty.

• Contract Type: Firm-Fixed Price (FFP) Requirements Contract.

• Period of Performance: Anticipated one 12-month base period with four 12-month option periods.

• Estimated Value: Not explicitly stated, but quantities are estimates and VA makes no guarantee regarding actual purchased quantities.

• Proposals are due by May 20, 2026, 12:00 PM EDT.

• Questions are due by May 4, 2026, 11:00 AM Eastern.

• Proposals must be submitted in four volumes: Technical, Past Performance, Price, and Offer, Amendments, Certifications & Representations.

• Evaluation Factors: Technical (most important), Past Performance, and Price.

• A rating of "Acceptable" is required for the Technical Factor to receive consideration.

• Technical proposals must meet all Salient Characteristics; failure to do so will result in an "Unacceptable" rating.

• Past performance will be evaluated based on recent and relevant contracts/orders.

• Price will be evaluated for fairness and reasonableness, with an expectation of volume discounts reflected in unit pricing.

• Proposals must include a 3.0% Service Level Agreement (SLA) fee embedded in all prices.

• This acquisition is a set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• An individual SBA Nonmanufacturer Rule Waiver has been granted for this requirement.

• All questions and proposal submissions must be emailed to the Contract Specialist (Alanna.Wilson@va.gov) and Contracting Officer (Anthony.Zibolski@va.gov) with "36C10G26R0015" in the subject line.

• Proposals must be submitted electronically and not compressed (.zip files are blocked).

• Offerors must complete and return VAAR clause 852.219-76 and specific FAR provisions as outlined in Volume IV.

Form / Attachment / Pricing Sheet

This document is a template provided for industry partners to submit questions to the Contracting Officer (CO) regarding the "NX EQ Cart Washer Disinfector Units" opportunity. It is intended to facilitate clear and organized communication of vendor inquiries.

• Item: A sequential number for each question.
• RFP Section (A,B,C,D,E): The relevant section of the Request for Proposal (RFP) the question pertains to.
• Document (PWS, RFP Attachment A, E.1 Quote Submission Instructions, etc.): The specific document within the solicitation package that the question relates to.
• RFP Page: The page number within the specified document.
• Paragraph/Section: The specific paragraph or section number within the document.
• Question for Contracting Officer: A field for the bidder to clearly state their question.
• Government Response: A field for the government to provide their answer.

Bidders should use this template to formulate and submit any questions they have about the solicitation documents. Properly formatted questions submitted via this template will help ensure that all vendors receive consistent information and that the government can provide timely and accurate responses, aiding in proposal preparation.

Form / Attachment / Pricing Sheet

This document is Attachment F, a Past Performance Questionnaire, for Solicitation No. 36C10G26R0015 concerning Cart and Utensil Washer Disinfector Units. Its purpose is to collect feedback from references provided by offerors regarding their past performance.

• Offeror Information: Space to insert the Offeror's Name and Contract Number.
• Reference Information: Fields for the reference's name, title, organization, phone number, and email address.
• Contract Details: Information about the contract being referenced, including period of performance, total value, options exercised, and a brief description of services/commodities provided.
• Performance Issues: Questions regarding Show Cause Orders, Stop Work Orders, and Terminations.
• Rating Guidelines: A scale (1-3) for evaluating Quality of Service, Cost Control, Timeliness of Performance, and Business Relations, with detailed descriptions for each rating.
• Offeror Evaluation: Sections for the reference to rate the offeror in the four categories and provide comments. Includes an 'Overall Satisfaction' question asking if the reference would work with the offeror again.

Offerors must provide this questionnaire to up to three references from the past three years. These references will complete the form and email it to Alanna.Wilson@va.gov and Anthony.Zibolski@va.gov with "36C10G26R0015" in the subject line. The completed questionnaires will be used by the VA Strategic Acquisition Center (SAC) to assess the offeror's past performance as part of the proposal evaluation for the Cart and Utensil Washer Disinfector Units solicitation.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing the pricing schedule for "NX EQ Cart Washer Disinfector Units." It details the CLINs, item descriptions, manufacturer information, quantities, and pricing for various cart washer disinfector units and related accessories.

• CLINs (Contract Line Item Numbers): Lists specific items and services.
• Manufacturer Information: Specifies the manufacturer (Steris Corporation) and their part numbers.
• Item Description: Provides details on the specific cart washer disinfector units and accessories.
• Unit of Measure (UOM): Indicates the unit for each item (e.g., Each).
• Estimated Quantities: Outlines the estimated quantities required for the Base Year and four Option Years.
• Pricing Columns: Includes fields for Commercial Price, Proposed Unit Price (for Base and Option Years), SLA (Service Level Agreement) percentage, and Total Price (Unit Price plus SLA).
• Total Evaluated Price: Columns for calculating the total evaluated price per year and overall.
• Instructions: Notes that offerors must complete yellow highlighted spaces and can propose equivalent products, providing manufacturer and part number details.

This pricing sheet is critical for bidders to understand the specific equipment and quantities being procured. Bidders must use this document to:

• Propose their pricing for each CLIN, including base year and option years.
• Detail any equivalent products they are offering.
• Ensure their proposed pricing aligns with the government's estimated quantities and requirements.
• Understand the structure for calculating total evaluated prices, including the 3% SLA.

Form / Attachment / Pricing Sheet

This Excel file, "ATTACHMENT C_SALES REPORTING TOOL_NX EQ Cart Washer Disinfector Units.xlsx", appears to be a sales reporting tool or template. It contains structured data related to sales quantities and potentially pricing for specific items across various VA healthcare facilities and VISNs (Veterans Integrated Service Networks).

• Sheet: Sheet2: This sheet contains numerical data organized in rows and columns, likely representing quantities sold or other sales metrics. It also includes facility names and associated VISN numbers.
• Sheet: Sales Report: This sheet provides a more detailed template for reporting sales. It includes fields for:
  • Contractor Name
  • Contract Number
  • Reporting Quarter (FY 2026)
  • Line Item(s) (1-22)
  • CLIN/SLIN
  • Description/Salient Characteristics
  • Contract/Part Number
  • Price Inclusive of SLA Fee
  • VISN and Facility details
  • Columns for "Quantity Sold of Item" for each line item.
  • Summary totals for Quarterly Quantity Sold, Total Quantity Sold, Quarterly Quantity Sold x Price, Total Quarterly Sales, Anticipated SLA, and Total Sales amount.

This document is likely a template or a data collection tool that bidders may need to use for reporting sales data if they are awarded a contract related to "NX EQ Cart Washer Disinfector Units." Bidders should review this template to understand the type of sales data they will be required to track and report, including specific line items, quantities, and potentially pricing, broken down by facility and quarter. The presence of "FY 2026" suggests this is for future reporting periods.

Form / Attachment / Pricing Sheet

This document is a Product Description for Non-Expendable Equipment: Cart and Utensil Washer/Disinfector Units, specifically referencing the Steris Vision 1300, or Brand Name or Equal. It outlines the scope of work and detailed requirements for potential offerors.

• Scope of Work: Describes the function of washer/disinfectors in cleaning instruments and utensils, removing organic debris, and reducing biohazard risks. It specifies that cart washers are designed for large items like case carts, containers, and wheelchairs. The objective is to provide these units to VA medical centers and facilities.
• Period of Performance: A base of 12 months with four 12-month option periods.
• Requirement: This is a "brand name or equal" requirement. Offerors must provide a description of their "equal" product, detailing how it meets the salient characteristics (SC) and quality level of the Steris Vision 1300. This includes brand name, make/model number, descriptive literature, and any modifications to meet requirements.
• Salient Characteristics (SCs): Details specific technical and functional requirements for the washer/disinfector units, including mounting options, spray jet count, factory-set cycles, chamber capacities (small, medium, large), automatic doors, ISO 15883 compliance, bar code scanning, emergency stop, interchangeable racks, warranty, maintenance plans, and user training.
• Evaluation: Proposals meeting all SCs will be evaluated on technical subfactors: Safety, Design, Performance and Efficiency, and Quality. The document lists specific examples within each subfactor.

This document is critical for bidders to understand the specific technical requirements and desired features for the cart and utensil washer/disinfector units. It defines the "equal" standard against which their products will be compared and outlines the evaluation criteria. Bidders must carefully review the salient characteristics and ensure their proposed product meets or exceeds these requirements to be considered.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, issued as a Request for Proposal (RFP) under FAR Part 12. The U.S. Department of Veterans Affairs, Strategic Acquisition Center, is procuring cart and utensil washer and disinfector units and related accessories.

• Offerors must provide new OEM equipment for cart and utensil washer and disinfector units.

• No refurbished, remanufactured, or gray market items will be accepted.

• Salient characteristics are detailed in ATTACHMENT B – PRODUCT DESCRIPTION.

• Specific CLINs, quantities, and units of measure are listed in ATTACHMENT D – PRICE COST SCHEDULE.

• Delivery is FOB Destination.

• Specific delivery locations and dates will be identified in individual orders.

• Response Date/Time: May 20, 2026, 12:00 PM Eastern Time, New York, USA.

• The full text of provisions and clauses can be accessed at www.acquisition.gov.

• This acquisition is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• This announcement is the only solicitation; no separate written solicitation will be issued.

• Numerous attachments are provided, including product descriptions, price schedules, past performance questionnaires, and templates for industry questions.