6515--WAS_Xenon Headlight and Light Source
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VAMC (688) in Washington, DC, is soliciting quotes for Xenon Headlights and Light Sources for surgical procedures. This is a combined synopsis/solicitation (RFQ) for commercial products and services, issued as a Total Small Business Set-Aside. The procurement includes Ultralite Pro Headlights, MLX 300W Xenon Light Sources, and MLX Floor Stands. Quotes are due by June 25, 2026, at 9:00 AM EST.
Scope of Work
The VA requires specific medical equipment to ensure adequate lighting for surgical procedures. The procurement includes:
- 3 Ultralite Pro Headlights with Premium Cable (Brand Name or Equal): Must feature an adjustable headband and a 9ft bifurcated cable.
- 5 MLX 300W Xenon Light Sources (Brand Name or Equal): Must have a 300W xenon bulb, temperature-sensing, a stand-by button with automatic shut-down, and adjustable light intensity in 5% increments.
- 5 MLX Floor Stands (Brand Name or Equal): Must be compatible with the light source.
All items must be covered by a manufacturer's warranty and procured through manufacturer-approved distribution channels. Distributors must be able to document this capability. The scope also includes installation by certified personnel, training for clinical staff, and specific deliverables such as service reports, warranty information, and electronic manuals.
Contract Details
- Contract Type: Firm-Fixed Priced Contract (RFQ).
- Set-Aside: Total Small Business Set-Aside.
- NAICS Code: 339112 (Medical Equipment and Supplies Manufacturing) with a 1,000-employee size standard.
- FSC/PSC: 6515 (Medical And Surgical Instruments, Equipment, And Supplies).
- Period of Performance: Delivery is required within 90 days from contract award.
- Place of Performance/Delivery: Washington DC VA Medical Center, 50 Irving St NW, Washington, DC 20422.
- Invoicing: Electronic submission via Tungsten Network is required.
Submission & Evaluation
- Response Due: June 25, 2026, at 9:00 AM EST.
- Submission Method: Email quotes to Contract Specialist Tara Davis at tara.davis4@va.gov.
- Required Information: Full company details (name, address, DUNS/CAGE/UEI, business size), manufacturer/distributor status, country of origin, technical literature demonstrating equivalency, and an OEM Authorized Distributor Letter. Offerors must complete the provided pricing schedule.
- Evaluation Factors: Award will be based on a comparative evaluation considering:
- Technical: Ability to meet or exceed salient characteristics.
- Delivery Schedule.
- Price.
- Terms & Conditions: Offerors must explicitly state acceptance of the solicitation's terms and conditions or list any exceptions with rationale.
- SAM.gov Registration: Required at the time of submission.
Additional Notes
This solicitation is prepared in accordance with FAR subpart 12.202. All on-site personnel must comply with VA facility procedures, including COVID-19 screening, mask requirements, and non-smoking policies.