6520--Dental Chairs

Solicitation / RFP / RFQ

This solicitation is for the procurement of Brand Name Only A-dec, Inc. dental equipment, specifically six (6) replacement Dental Treatment / Operatory Chairs and five (5) replacement Dental Delivery Systems for the Surgical Services Department at the James E. Van Zandt VA Medical Center in Altoona, PA. The requirement includes all accessories, specialized ancillary equipment, electronics, instrumentation, and exam surgical lights. The scope also encompasses all parts, materials, labor, licenses, warranties, blanket wrap delivery, and travel for the full de-installation of existing equipment and installation of the new equipment.

• Equipment:

  • A-dec 511 (Product Version B) Dental Chairs: 5
  • A-dec 532 (Product Version B) TRAD Delivery System: 5
  • A-dec 577L LED Dental Light, Track Mt: 5
  • A-dec 551 ASST Instrumentation: 5
  • A-dec 311 (Product Version B) Chair: 1

• Services:

  • Blanket Wrap Service (for all items except 577L)
  • De-installation of existing equipment
  • Installation of new equipment
  • Turn-In of Old Equipment (Core rebate/trade-in)

• Technical Requirements: Equipment must be sterilizable using existing facility systems and adhere to standard facility SOPs for sanitizing and sterilizing dental clinic surfaces and operatories.

• Warranty: A VA standard one-year warranty is required, with additional warranty considered a value-add.

• Contract Type: Firm-Fixed Priced Contract.

• Period of Performance: Not explicitly stated, but includes Base Contract Period.

• Estimated Value: Not stated.

• Submission: Quotes must be submitted via email to the Contracting POC listed on page 1, Block 7a, by the offer due date (April 1, 2026, 3:00 PM EDT). Include the Request for Quote number in the subject line.

• Required Quote Components: Authorization Letter from OEM (if not OEM), completed SF 1449 (pages 1 & 2), Price/Cost Schedule, Delivery Schedule, completed Clauses and Provisions, Offeror's Representations and Certifications (including Buy American Certificate and Place of Manufacture).

• Evaluation: Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors. Currently, only 'Price' is listed as an evaluation factor.

• Key Deadlines: Questions are due by March 27, 2026, at 3:00 PM Eastern.

• This acquisition is a total small business set-aside.

• It is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs listed in the SBA certification database at the time of offer and award.

• Offerors must quote all items identified in the solicitation and Statement of Need to be considered responsive.

• Offerors must be registered in the System for Award Management (SAM) to submit an offer and maintain registration through award and final payment.

Solicitation / RFP / RFQ

This document is a Justification for Single Source Award (JSSA) for dental equipment for the Altoona VA Medical Center Surgical Services Department. The procurement is for A-DEC dental chairs and related equipment, including delivery systems, dental lights, and assistant instrumentation. The purchase is intended to replace end-of-life equipment and includes blanket wrap delivery, de-installation of old equipment, and installation of new equipment.

• Five (5) A-DEC 511 Dental Chairs

• Five (5) A-DEC Traditional Delivery Systems

• Five (5) A-DEC LED Dental Lights

• Five (5) A-DEC Assistant Instrumentation

• One (1) A-DEC 311 Dental Chair

• Blanket wrap delivery service

• De-installation of existing equipment

• Installation of new equipment

• The procurement is over the micro-purchase threshold but not exceeding the SAT ($250K).

• The estimated dollar amount is redacted.

• This document serves as a justification for a single-source award, indicating that a competitive solicitation process is not being used.

• Not explicitly stated, but market research identified potential SDVOSB distributors.

• All 200 VA dental clinics are standardized on A-DEC delivery systems, making A-DEC the only brand compatible with existing infrastructure, plumbing, and electrical systems without significant additional costs and extended implementation timelines.

• A-DEC's Data Control System offers a plug-and-play interface for seamless integration.

• Market research included GSA Advantage searches and a Sources Sought Notice, which confirmed A-DEC as the only brand meeting all salient characteristics without requiring facility modifications or additional costs.