6520--LCHCC Dental Vacuum System Replacement

Solicitation / RFP / RFQ

This document is a solicitation for the replacement of a dental vacuum system at the LCHCC (Loch Haven Community Care Center). The Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), is seeking proposals for this requirement.

• Replacement of a dental vacuum system.

• Product Service Code (PSC): 6520

• North American Industry Classification System (NAICS) Code: 339114

• The award number associated with this opportunity is 36C24826P0765.

• The award amount was $44,596.24.

• The award date was 04-24-2026.

• The awardee was FIDELIS HEALTHCARE LLC.

• Specific submission instructions and evaluation criteria are not detailed in the provided text, as this appears to be an award notice rather than the full solicitation document.

• This opportunity was set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• The contracting office is located in Bay Pines, FL (33744).

• The point of contact is William Penhallegon (william.penhallegon@va.gov).

Other / Unclassified

This document is an image (IMG_0562.jpeg) showing a close-up view of plumbing and electrical equipment. It appears to be part of an industrial or commercial facility.

This image does not contain specific information relevant to a solicitation, SOW/PWS, amendment, or Q&A. It is a visual record that may be supplementary to other documentation, potentially illustrating existing conditions or installed equipment. Bidders should refer to other provided documents for detailed requirements and specifications.

Other / Unclassified

This document is an image (IMG_0561.jpeg) showing a section of plumbing infrastructure. Visible components include copper pipes, black and white PVC pipes, valves, and what appears to be a condensate line indicated by a yellow label. There are also some electrical components and mounting hardware visible.

This image may be relevant to bidders if the opportunity involves mechanical systems, plumbing, HVAC, or facility maintenance and repair. It could serve as a visual aid to understand the existing conditions or scope of work for a particular project.

Amendment / Modification

• This amendment updates the solicitation by adding attached pictures related to the requirement. These images are intended to help offerors understand the scope of work and site conditions.

• The solicitation closing date has been extended to April 6, 2026, at 2:00 PM EST.

• The attached images (IMG_0565, IMG_0563, IMG_0561, IMG_0564, IMG_0562) are now part of the solicitation documents.

• The deadline for offer receipt is extended to April 6, 2026, at 2:00 PM EST.

Form / Attachment / Pricing Sheet

This document appears to be an image of electrical control panels, likely for a dental vacuum system, with labels indicating their function and power source. It serves as a visual reference for installed equipment.

• Labels identify units as "DENTAL VAC-1" and "DENTAL VAC-2".
• Power specifications are listed, such as "480V 3PH 3W".
• Feed information is provided, e.g., "FED FROM Q1HDP2-4".
• Electrical Energy Isolation Points are marked with "E-006" and "E-007".
• "RAMIAC UTILITY CONTROL" is visible on one panel.
• A "Mercury Medical" label is present.
• "CONDENSATION" is indicated on piping.
• A "Fire Extinguisher" sign is visible.

This visual documentation may be relevant for bidders to understand the existing electrical infrastructure and equipment related to a dental vacuum system. It can help in assessing the scope of work for any related installation, maintenance, or upgrade opportunities.

Form / Attachment / Pricing Sheet

This document appears to be an image of installed equipment, specifically two RAMVAC Dental Vacuum Systems. It includes labels indicating maintenance performed, such as 'FILTERS REPLACED 2-17-26'.

• Two RAMVAC Dental Vacuum Systems are visible.
• Labels indicate "FILTERS REPLACED 2-17-26" on the exhaust filter housings.
• Model information such as "VSC MASTER" and "FILTROLS" is present.
• Maintenance instructions like "Fill with 5 quarts Mobil 1, 15w50" and "Keep Oil Reservoir Level" are visible.

This image may be relevant to bidders by providing visual confirmation of existing equipment or indicating maintenance history. It could be used to assess the current state of a facility's vacuum system or to inform proposals related to maintenance, repair, or replacement of such systems.

Form / Attachment / Pricing Sheet

This document appears to be an equipment label for a "Bison 9" model, likely a dental vacuum unit. It provides identification and testing details for a specific piece of equipment.

• Model: Bison 9
• Model Number: 826E.1050.3
• Serial Number: BN1007128
• Date Tested: 13-Jul-10
• Manufacturer Information: Ramvac, Spearfish, SD USA, (800) 5-RAMVAC, www.ramvac.com
• Equipment Label Identifier: 516 EE85417
• CSN/SN: N/A DENTAL VACUUM N/A, SN# BN1007128

This label provides specific identification details for a piece of equipment. If the opportunity involves the procurement, maintenance, or identification of such equipment, this information could be relevant for matching specifications or verifying existing assets.

Amendment / Modification

This amendment modifies solicitation 36C24826Q0445. Key changes include:

• Site Visit: A site visit is scheduled for Monday, March 30, 2026, at 10:00 AM EST at the Lee County Health Care Center (LCHCC), 2489 Diplomatic Parkway East, Main Lobby, Cape Coral, FL 33909. Harry Ritter is the POC at 239-888-7489.

• Questions Deadline: The deadline for submitting questions has been extended from March 30, 2026, to April 3, 2026, at 2:00 PM EST.

• Answers Provided: Responses to vendor questions are included on page 2 of this amendment.

• Solicitation Close Date: The closing date for the solicitation has been extended from April 3, 2026, to April 6, 2026, at 2:00 PM EDT.

• The "Hour & Date for Receipt of Offers" is extended.

• Questions close date is extended.

• Solicitation close date is extended.

• The deadline for receipt of offers is extended to April 6, 2026, at 2:00 PM EDT.

• The deadline for questions is extended to April 3, 2026, at 2:00 PM EST.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the replacement of a Dental Vacuum System at the Lee County VA Healthcare Center (LCHCC) in Cape Coral, FL. The Department of Veterans Affairs (VA) Healthcare System anticipates awarding a Firm-Fixed Price contract for this requirement.

• Removal and disposal of the existing RAMVAC Dental Vacuum System.

• Supply, delivery, installation, testing, and commissioning of a new high-performance dry dental vacuum system (100% water-free operation preferred).

• The new system must support current and anticipated dental operations, ensuring reliable suction for multiple simultaneous users.

• Includes all necessary components: pumps, separating tanks, controls, monitoring systems (cloud-based alerts preferred), and accessories.

• Site survey and planning, installation according to manufacturer specifications and codes, and operational testing.

• Training for VA staff on operation and maintenance.

• Deliverables include: certification of disposal for the old system, installed and operational new system, test reports, training completion certificate, manuals, and warranties (10-year pump warranty preferred).

• Contract Type: Firm-Fixed Price.

• Period of Performance: 180 days from Notice to Proceed. Base POP: April 13, 2026 - July 31, 2026.

• Offers must be submitted electronically to william.penhallegon@va.gov.

• Key deadlines: Questions due by 03/30/2026, 2:00 PM EST. Quotes due by 04/03/2026, 2:00 PM EST.

• Evaluation Factors: Technical (functionality and performance), Price, and Past Performance.

• Quotes should include UEI, SDVOSB certification, and pricing for all line items.

• Past performance requires up to 3 references, with at least two from similar VA facilities.

• This acquisition is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be registered in SAM and certified by SBA as an SDVOSB.

• The solicitation number is 36C24826Q0445.

• NAICS Code: 339114 (Dental Equipment and Supplies Manufacturing) with a size standard of 750 Employees.

• Delivery is FOB Destination to Lee County Health Care Center, Cape Coral, FL.

Solicitation / RFP / RFQ

This solicitation is for the replacement of a Panoramic Dental Vacuum System at the Lee County Health Care Center (LCHCC). The Bay Pines VA Healthcare System is issuing this requirement.

• Replacement of a Panoramic Dental Vacuum System.

• Vendors must be registered in SAM and SBA Small Business Search (SBS).

• Price quotes must include Unique Entity Identifier (UEI) Number, SBA Small Business Search (SBS) SDVOSB certification, and any items identified in ADDENDUM to FAR 52.212-1 Instructions to Offerors.

• Place of Performance: Lee County Health Care Center (LCHCC), 2489 Diplomatic Parkway East, Cape Coral, FL 33909, USA.

• Solicitation available on or about March 24, 2026, distributed solely through www.SAM.gov.

• Anticipated date for receipt of quotes: March 3, 2026.

• Responses due to William Sean Penhallegon at william.penhallegon@va.gov.

• Contracting Officer: William Penhallegon, william.penhallegon@va.gov, 727-398-6661 Ext 10082.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business Concern).

• NAICS Code: 339114 (Dental Equipment and Supplies Manufacturing) with a small business size standard of 750 Employees.

• Contracting Office ZIP Code: 33744.

• Response Date/Time/Zone: 03-24-2026 2:00pm EASTERN TIME, NEW YORK, USA.