6520--LCHCC Dental Vacuum System Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Bay Pines VA Healthcare System, is soliciting quotes for the replacement of a Dental Vacuum System at the Lee County Health Care Center (LCHCC) in Cape Coral, FL. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside acquisition, anticipating a Firm-Fixed Price contract. Quotes are due by April 3, 2026, at 2:00 PM EST.
Scope of Work
This requirement involves the comprehensive replacement of the existing RAMVAC Dental Vacuum System. The selected contractor will be responsible for:
- Removal and proper disposal of the old system.
- Supply, delivery, installation, testing, and commissioning of a new high-performance dry dental vacuum system, preferably 100% water-free.
- Ensuring the new system supports current and future dental operations, providing reliable suction for multiple users simultaneously.
- Providing all necessary components, including pumps, separating tanks, controls, and monitoring systems (cloud-based alerts preferred).
- Conducting a site survey, planning, and installation in accordance with manufacturer specifications and relevant codes.
- Delivering training to VA staff on system operation and maintenance. Key deliverables include certification of disposal for the old system, a fully installed and operational new system, test reports, training completion certificates, manuals, and warranties (10-year pump warranty preferred).
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 339114 (Dental Equipment and Supplies Manufacturing) with a 750-employee size standard.
- Period of Performance: 180 days from Notice to Proceed. Base POP: April 13, 2026 - July 31, 2026.
- Solicitation Available: On or about March 24, 2026, via www.SAM.gov.
- Questions Due: March 30, 2026, 2:00 PM EST.
- Quotes Due: April 3, 2026, 2:00 PM EST.
- Place of Performance: Lee County Health Care Center (LCHCC), Cape Coral, FL.
Submission & Evaluation
Offers must be submitted electronically to William.Penhallegon@va.gov. Quotes should include the Unique Entity Identifier (UEI) Number, SBA SDVOSB certification, and pricing for all line items. Evaluation will consider Technical (functionality and performance), Price, and Past Performance. Offerors must provide up to three past performance references, with at least two from similar VA facilities.
Eligibility
All vendors must be properly registered in the System for Award Management (SAM) and certified by the SBA as an SDVOSB.