6520--ORTHOPHOS S 3D RADIOGRAPH MACHINE Brand Name or Equal
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 16, is conducting a Sources Sought (RFI) for market research to identify qualified contractors capable of providing a brand name or equal Orthophos S 3D Radiograph Machine for the Michael E. DeBakey VA Medical Center in Houston, TX. This effort aims to restore panoramic imaging capability due to the failure of the existing system. Responses are due April 30, 2026.
Scope of Work
The requirement is for one (1) fully functional Panoramic Radiographic Imaging System, brand name or equal to the Orthophos S 3D Radiograph Machine. This includes:
- Delivery, installation, and removal of existing equipment.
- Integration with VA imaging systems.
- On-site training for clinical and administrative staff.
- Minimum 2-year full warranty (parts and labor) and maintenance support. Key equipment features must include 3D/2D Digital panoramic High-Definition imaging (DICOM compliant), low dose option, high-resolution, user-friendly interface, smart connectivity, adjustable patient positioning, and radiation safety compliance. The period of performance for delivery and installation is within 30-60 days of award, with expedited delivery preferred.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Anticipated Contract Type: Firm-fixed-price task order (if on Federal Supply Schedule) or firm-fixed-price purchase order (if "open market").
- Set-Aside: Market research will be used to determine if a set-aside for any small business program is appropriate. Small Business Concerns are encouraged to respond.
- Response Due: April 30, 2026, at 3:00 PM (CST).
- Published: April 23, 2026.
- Place of Performance: Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd, Houston, TX 77030.
Submission & Evaluation
Interested offerors must respond to specific questions regarding capability (to meet Draft SOW requirements for equipment, place of performance, and period of performance), company details (point(s) of contact, address, phone, email, business size, SAM UEI), small business status (small business, SDVOSB, VOSB, SDBs, HUBZone, 8A concern with proof), NAICS code 339115, subcontracting needs, OEM authorization (or if OEM), and availability under existing contracts (GWAC, GSA, VA NAC FSS, IDIQ, BPA). Responses will be used for market research to assess contractor interest, capabilities, qualifications, and pricing information. This is not a solicitation, and the government is not obligated to award a contract.
Contact Information
Contract Specialist: Eugene Jackson Email: eugene.jackson2@va.gov Subject Line for Response: 36C25626Q0706 - Sources Sought – 3D Radiograph Machine – Houston, TX.