6525--36C25926Q0208| Request for Quote on Endoscopy System and Endoscope for Rocky Mountain Regional VA Medical Center

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Oct 2022). It requires offerors to certify the origin of end products and their components to comply with the Buy American Act.

• Domestic vs. Foreign End Products: Offerors must identify which end products are domestic and which are foreign.
• Critical Components: For domestic end products, offerors must indicate if they contain a critical component.
• Foreign End Product Details: For foreign end products (unless COTS), offerors must specify the country of origin and whether they exceed 55% domestic content.
• Listing Requirements: Specific sections are provided to list:
  • Foreign End Products, their country of origin, and domestic content percentage.
  • Domestic end products containing a critical component.
• Definitions: Refers to definitions in the "Buy American-Supplies" clause for terms like COTS, critical component, domestic end product, end product, and foreign end product.

Bidders must complete and submit this certificate as part of their offer. Failure to properly identify the origin and domestic content of end products may affect the evaluation of their offer under the policies of FAR Part 25.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products. It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, specifically for contracts involving supplies or products.

• Subcontracting Limitations: Offerors must select the appropriate box to certify compliance with either:
  • Paying no more than 50% of the contract value to firms that are not certified SDVOSBs or VOSBs (for non-manufacturer supplies).
  • Supplying products from a domestic small business manufacturer or processor, or obtaining a waiver (for non-manufacturer supplies).
• Manufacturer/Nonmanufacturer Representation: Offerors must identify themselves as either the manufacturer/producer or a qualifying nonmanufacturer.
• Nonmanufacturer Requirements: If qualifying as a nonmanufacturer, offerors must certify they meet criteria such as employee count (<=500, or <=150 for IT VAR exception), primary engagement in retail/wholesale trade, and taking ownership of items.
• Certification of Compliance: A formal certification statement must be completed, signed, and returned with the offer.

This certification is mandatory for offerors. Failure to provide a completed and signed certification will render the offer ineligible for evaluation and award. Bidders must carefully review and accurately complete this form to ensure compliance with small business subcontracting requirements and to be considered for the contract.

Solicitation / RFP / RFQ

This solicitation is for the Department of Veterans Affairs, Eastern Colorado HealthCare System, Rocky Mountain Regional Hospital. They are requesting a Firm-fixed Contract for the delivery of one (1) LEOS Laser Endoscopy System and one (1) VueProbe 19G Endoscope for Surgery services.

• LEOS Laser Endoscopy System: Includes wireless footswitch, accessory cover, dust cover, literature pack, and a 1-year warranty. Specific laser and control unit features are detailed, including adjustable power, wavelength, pulse duration, and user interface options.

• VueProbe 19G Ophthalmic Laser Endoscope: Curved, 19-gauge endoscope.

• Visualization and Imaging: High-definition video capabilities (720p or 1080p) with integrated illumination.

• Safety Features: Eye safety filters, emergency stop, and interlocks.

• Power Requirements: Standard medical device voltage (110-240V, 50/60Hz), with potential battery backup.

• Operation and Maintenance: Detailed maintenance schedule, support services (troubleshooting, repairs, software updates), two operating and maintenance manuals (one electronic, one physical), and compilation of manufacturer-recommended materials in binders.

• Contract Type: Firm-fixed Contract.

• Warranty: 1-Year Manufacturer’s Service Warranty included.

• Delivery Timeline: Within 30 days of award, unless otherwise specified.

• Delivery Location: Rocky Mountain Regional VA Medical Center (Station 554), 1700 North Wheeling Street, Aurora, CO 80045-7211.

• Delivery Hours: Monday – Friday, 0700hrs – 1500hrs, excluding Federal Holidays.

• Markings: Deliveries must be in original sealed containers marked with Purchase Order Number, Contract Number, and "Mark For Attention."

• Security background checks are not required.

• Contractor will not have access to VA desktop computers, online resources, or Protected Health Information (PHI).

• C&A Requirements and Security Accreditation Package are not applicable.

• The document specifies detailed technical specifications for both the laser system and the endoscope, including dimensions, resolution, and safety features.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0208) for commercial items, specifically an Endoscopy System and Endoscope for the Rocky Mountain Regional VA Medical Center. The government intends to award a firm-fixed-price contract.

• Line Item 0001: LEOS Laser Endoscopy System (P/N: OME6000U or equal), including footswitch, accessory cover, dust cover, literature pack, and 1-year warranty. Shipping and installation are included.

• Line Item 0002: VueProbe 19G Ophthalmic Laser Endoscope, Curved (P/N: ELP19CU5 or equal). Shipping and installation are included.

• General: No remanufactured or gray market items will be accepted. Offerors must be an OEM, authorized dealer, distributor, or reseller, verified by an authorization letter. "Or equal" products must meet specified salient characteristics and be clearly identified with brand name, make/model, and descriptive literature. All items are to be delivered F.O.B. Destination to the Rocky Mountain VA Medical Center in Aurora, CO.

• Contract type: Firm-fixed price.

• Delivery: F.O.B. Destination.

• Questions Deadline: 12:00 PM MT, February 03, 2026 (submit in writing).

• Quote Submission Deadline: 12:00 PM MT, February 10, 2026, via email to lynn.lim@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted.

• Evaluation Factors:

  1. Technical capability or quality of the item offered.
  2. Price.

• Award will be made on an "All or Nothing" basis.

• Offerors must complete and submit specific attachments: "Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products" and FAR 52.225-2 if required.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 334510 with a small business size standard of 1,250 Employees.

• SDVOSB status must be VetCert verified and visible in the SBA Veteran Small Business Certification at the time of quote submission and award.

• Offerors must state if quoted items are available through existing Government-wide Acquisition Contracts (GWAC), GSA MAS, or VA-wide Acquisition Contracts.

• Contact Lynn Lim (lynn.lim@va.gov) for solicitation information. Do not contact other VA personnel.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for an Endoscopy System and Endoscope for the Rocky Mountain Regional VA Medical Center. The solicitation is seeking quotes for these medical devices.

• The primary requirement is for an Endoscopy System and Endoscope.

• Specific details regarding the full requirements are available in the attached "Combine Synopsis Endoscopy System and Endoscope" document.

• A Statement of Work (SOW) for a Laser Endoscopy System and Endoscope is also attached.

• The contract type and period of performance are not explicitly stated in this summary section but are detailed in the attached documents.

• Quotes are due by February 10, 2026, at 12:00 PM Mountain Time, Denver, USA.

• The contracting office is located at 6162 South Willow Drive, Suite 300, Greenwood Village CO 80111.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• A VA AR 852.219-76 VA LOS-Certificate of Compliance for Supplies and Products is referenced, indicating specific compliance requirements.

• The Product Service Code (PSC) is 6525.

• The North American Industry Classification System (NAICS) code is 334510.

• Attached documents include: Combine Synopsis Endoscopy System and Endoscope, SOW Laser Endoscopy System and Endoscope, FAR 52 225 2 Buy American Certificate, and VAAR 852.219-76 VA LOS-Certificate of Compliance for Supplies and Products.