6525--36C25926Q0357| Request for Quote on Ultrasound for Rocky Mountain Regional VA Medical Center SDVOSB set-aside

Form / Attachment / Pricing Sheet

This document is a "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products." It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, specifically for contracts involving supplies or products. It also includes provisions for manufacturer and nonmanufacturer representations and certifications.

• Subcontracting Limitations: Offerors must select the appropriate box to certify compliance with the 50% subcontracting limit for firms that are not certified SDVOSBs or VOSBs (for supplies/products) or adherence to nonmanufacturer rules (for supplies from a nonmanufacturer).
• Manufacturer/Nonmanufacturer Certification: Offerors must self-certify if they are the manufacturer/producer of the end item (and if it's domestically produced) or if they qualify as a nonmanufacturer (meeting employee limits, primary business in trade, and taking ownership of items).
• Waiver Provisions: Acknowledges potential waivers for the nonmanufacturer rule.
• Penalties: Warns of penalties for false certifications, including those under 18 U.S.C. § 1001.
• Compliance Verification: States that the offeror may be required to provide documentation to verify compliance during contract performance.
• Completion Requirement: The certification must be completed, signed, and returned with the offer. Failure to do so will render the offer ineligible for award.

This form is critical for bidders to complete accurately. It directly impacts eligibility for award. Bidders must understand and certify their adherence to subcontracting limitations and their status as either a manufacturer or nonmanufacturer. Failure to properly complete and submit this certification will result in the offer being deemed ineligible.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Department of Veterans Affairs, Eastern Colorado HealthCare System, Rocky Mountain Regional Hospital requires a firm-fixed contract for the delivery of one (1) Sonosite ST ultrasound system for Cath/Lab services.

This SOW details the specific requirements for the Sonosite ST Ultrasound System and associated components. Key items include:

• Primary Unit: One (1) Sonosite ST Ultrasound System.

• Accessories: Small Basket, Steep Needle Profiling attachment, Transducer L12-3, Sonosite Manuals, and User Guide USB.

• Training: Sonosite Institute for Point-of-Care Ultrasound.

• System Specifications:

  • Minimum screen size: 21 inches
  • Minimum tilting: 60 degrees
  • Monitor height: 57.5-67.5 inches
  • Minimum transducer ports: 4
  • Minimum image storage: 128 GB
  • Minimum battery life: 30 minutes
  • Maximum dimensions: 67.5 x 23.9 x 43 inches
  • Maximum weight: 280 lbs

• Scanning Modes: 2D, 3D (freehand), Navigation Software, Image Fusion, Tissue Harmonic Imaging, M-Mode (simultaneous), Pulsed Wave Doppler, Continuous Wave Doppler, Velocity Color Doppler, Color Power Doppler, Tissue Doppler Imaging.

• Doppler Displays: Frequency, Velocity, Power, Duplex, Triplex. Color Doppler steering required in 3° increments or less.

• Control Panel: Physical keyboard, touchscreen monitor, keyboard on touchscreen, articulating support arm.

• Additional Features: Panoramic mode, multi-modality display, image annotation, one-button optimization (image/Doppler), programmable protocols, built-in PACS-compatible form, ability to create patient worklist without network connection, specific applications for all imaging specialties (including interventional guidance), shear wave and strain-based elastography, beam steering, standby/sleep mode, needle enhancement, easy video editing/annotation, digital calipers.

• Analysis Packages: Procedural, Abdominal, Musculoskeletal Clinical, Small Parts, Vascular, Pelvic, Urology, Breast.

• Transducers: Two (2) L12-3 Transducers (12-3 MHz).

• Advanced Features: Fusion-Targeted Biopsy System capable of accepting MRI and ultrasound images, real-time tracking and recording of needle movement, projected future needle movement, image storage.

• Warranty: 5-Year Manufacturer’s Warranty.

• Connectivity: OEM-supported OS, latest DICOM, FIPS 140-2 or FIPS-3 compliant wireless connectivity, encrypted hard drive, AGFA PACS compatibility.

• Manuals: Two (2) current operating and maintenance manuals (one electronic, one physical), binders and digital copies for all equipment, compilation of manufacturer's recommended maintenance schedule.

• Delivery: Within 30 days of award.

• Delivery Location: Rocky Mountain Regional VA Medical Center, 1700 North Wheeling Street, Aurora, CO 80045-7211.

• Delivery Hours: Monday – Friday, 0700hrs – 1500hrs, excluding Federal Holidays.

• Security: No security background checks required. No access to VA desktop computers, online government resources, or Protected Patient Health Information (PHI). Any memory storage devices must remain in VA control. C&A and Security Accreditation Package are not required.

• Markings: Deliver items in manufacturer's original sealed containers marked with manufacturer's name, Purchase Order Number, and Contract Number.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Ultrasound equipment for the Rocky Mountain Regional VA Medical Center. The solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

Details regarding the full requirement are provided in the attached Combined Synopsis-Solicitation, Statement of Work (SOW), VAAR 852 219-76 VA LOS-Certificate of Compliance for Supplies and Products, and FAR 52 225 2 Buy American Certificate.

Not specified in the provided text.

• Response Date: April 15, 2026, 12:00 PM Mountain Time, Denver, USA.

• Contact: Lynn Lim, Contract Specialist, lynn.lim@va.gov

• Set-Aside: SDVOSB (Service-Disabled Veteran-Owned Small Business)

• NAICS Code: 334510

• Product Service Code: 6525

• Place of Performance: Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045, USA.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office NCO 19, Greenwood Village CO 80111.

• Bidders are instructed to refer to the attached documents for full requirement details.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Oct 2022). It requires offerors to certify the origin of end products and their components to comply with the Buy American Act.

• Domestic vs. Foreign End Products: Offerors must identify each end product as either domestic or foreign.
• Critical Components: For domestic end products, offerors must indicate if they contain a critical component.
• Foreign End Product Details: For foreign end products (excluding COTS items), offerors must specify the country of origin and whether they exceed 55% domestic content.
• Unknown Domestic Content: If the percentage of domestic content is unknown, offerors should select "no."
• Line Item Listing: Specific sections are provided for listing line item numbers of foreign end products and domestic end products containing critical components.

Bidders must complete and submit this certificate as part of their offer. Failure to properly certify the origin of end products may impact the evaluation of their proposal under the Buy American Act policies outlined in FAR Part 25.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0357) for commercial items to procure an Ultrasound System for the Rocky Mountain Regional VA Medical Center. The government anticipates awarding a firm-fixed-price contract.

• Sonosite ST Ultrasound System or equal (PN: L31500 or equal)

• Small Basket (PN: P31987 or equal)

• Steep Needle Profiling, Sonosite ST or equal (PN: P31199)

• Transducer L12-3 or equal (PN: L22916)

• Sonosite Manual or equal (PN: P27929 or equal)

• User Guide USB (PN: P31284 or equal)

• Sonosite Institute for Point-of-Care Ultrasound or equal

• Delivery and acceptance is to be F.O.B Destination at the Veterans Affairs Medical Center, 1700 N Wheeling Street, Aurora, CO 80045.

• No remanufactured or gray market items will be acceptable. Offerors must be an OEM, authorized dealer, distributor, or reseller, verified by the OEM.

• Detailed requirements are specified in the attached Statement of Work.

• Contract type: Firm-fixed-price.

• Delivery: F.O.B Destination to Rocky Mountain VA Medical Center, Aurora, CO.

• Questions Deadline: 4:00pm MT, April 07, 2026 (submit in writing).

• Quote Submission Deadline: 12:00pm MT, April 15, 2026.

• Submission Method: Email quotes only to lynn.lim@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted.

• Evaluation Factors:

  1. Technical capability or quality of the item offered.
  2. Price.

• Award may be made solely on initial quotes received.

• Offers must be completed in their entirety, signed, and dated.

• NAICS Code: 334510 (Small business size standard: 1,250 Employees).

• Set-Aside: 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• SDVOSB status must be VetCert verified and visible in the SBA Veteran Small Business Certification at the time of quote submission and award.

• All questions must be submitted in writing by the deadline; answers will be provided via amendment.

• Offerors must provide proof of being an Authorized Distributor with their quote.

• Award will be made on an All or Nothing Basis.

• Contact: Lynn Lim (lynn.lim@va.gov) for solicitation information.