6525--518-26-3-7077-0021: Dental Oral Imaging Equipment (VA-26-00046459)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Bedford VAMC, is soliciting quotes for Dental Oral Imaging Equipment and related services. This unrestricted procurement seeks Dental X-Ray Equipment including Heliodent Plus and Orthophos S11 2D/3D systems, along with installation, de-installation of existing equipment, and comprehensive training. Quotes are due May 11, 2026, at 8:00 AM Eastern Time.
Scope of Work
The contractor shall provide all labor, materials, equipment, and services for:
- Procurement & Installation:
- 9 x HELIODENT PLUS T ADAPTER PLATE
- 9 x HD PLUS WALL VERSION XL (Brand Name or Equal, meeting detailed specifications for mounting, X-ray tube, exposure, control, ergonomics, safety, and durability).
- 1 x ORTHOPHOS S11 2D/3D (Brand Name or Equal, meeting detailed specifications for 2D/3D imaging, patient positioning, controls, workflow, performance, safety, and mechanical requirements).
- De-installation: Removal of 6 existing Heliodents and 2 existing Orthophos units.
- Technical Services: 18 hours of technical service labor and 1 hour of 3D labor charge.
- Training: On-site comprehensive training for operating clinicians covering technical, operational, administrative, and troubleshooting aspects.
- Location: Edith Nourse Rogers Memorial Veterans Hospital, Bedford VA Medical Center, 200 Springs Rd, Bedford, MA 01730.
Contract & Timeline
- Type: Combined Synopsis/Solicitation (RFQ) for commercial products and services, anticipated to result in a Blanket Purchase Agreement (BPA).
- Period of Performance: May 1, 2026, to September 30, 2026.
- Set-Aside: Unrestricted. Evaluation credit will be given for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB) as prime contractors or subcontractors.
- NAICS Code: 334517 (Dental Equipment and Supplies Manufacturing), Small Business Size Standard: 1,200 employees.
- FSC/PSC Code: 6525 (Imaging Equipment and Supplies: Medical, Dental, Veterinary).
- Quotes Due: May 11, 2026, 8:00 AM Eastern Time.
- Published Date: May 5, 2026.
Evaluation
Award will be based on a comparative evaluation, considering the most advantageous offer to the Government. Evaluation factors include:
- Technical or Quality: Extent to which the quote meets/exceeds requirements.
- Past Performance: Assessment of likelihood of success based on past record.
- Veterans Involvement: Credit for SDVOSB/VOSB prime contractors or subcontractors (must be verified in SBA Vet Cert).
- Price: Total of all line item prices.
Submission Requirements
Quotes must be submitted via email to manases.cabrera@va.gov and include:
- Solicitation number.
- Company name, address, telephone number, UEI, and EFT indicator.
- Information for evaluation factors.
- Completed representations and certifications.
- A statement of agreement with all terms and conditions, or a list of exceptions with rationale.
Additional Notes
Compliance with VA security, infection control, OSHA Bloodborne Pathogens Standard, and other regulations is mandatory. Installation, configuration, and training must occur on the same day, coordinated in advance with the Bedford VA Medical Center's Healthcare Technology Management service.