6525--BrainLab NODE Server
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Boston Healthcare System (VABHS) Neurology Department, is conducting a Sources Sought Notice for market research to identify qualified vendors for a BrainLab NODE Server. This is for preliminary planning purposes and is not a solicitation. Responses are due by April 6, 2026.
Scope of Work
The VABHS requires a BrainLab NODE Server to integrate with its clinical PACS system, supporting advanced neurosurgical procedures and neuromodulation consultations for patients with epilepsy and movement disorders. The scope includes:
- Acquisition and Installation: Procuring and installing the BrainLab NODE Server Premium (HPE ProLiant DL360 Gen11 with specific Intel Xeon Gold, Nvidia RTX 4000, 256GB RAM, 1.92TB NVMe SSD) and associated software licenses (Windows Server 2022, CALs, iLO Advanced). Installation must be completed within 6 months of contract award.
- Integration: Seamless integration with the clinical PACS system, including software configuration and validation.
- Maintenance and Support: Scheduled preventive maintenance, on-call troubleshooting, spare parts inventory, and software updates/patches. Includes Brainlab Connected Care for remote monitoring.
- Training: Initial and ongoing training for VABHS staff (surgeons, radiologists, technicians) covering system setup, operation, safety, image co-registration, trajectory planning, and segmentation.
- Operational Support: Technical support during neurosurgical procedures and assistance with protocol development.
- Documentation: Detailed documentation for all services, including installation, maintenance, integration, and training.
- Deliverables: Includes various BrainLab Elements software subscriptions (e.g., Data Management, Viewer 3D, Image Fusion, SmartBrush, Segmentation, Trajectory Planning, Fibertracking, Stereotaxy), a Curve Navigation System, and numerous accessories (e.g., registration pointers, patient reference arrays, VarioGuide Alignment System, Biopsy Drill Kit).
Submission Requirements
Interested firms must submit:
- Company name, address, point of contact (phone number), and DUNS number.
- Documentation of capability to perform.
- Socio-economic status (e.g., large business, SDVOSB, VOSB, small business, Woman Owned).
- SD/VOSB firms must provide proof of registration in SBA Vet Cert.
- All firms must be registered in SAM.
Contract & Timeline
- Type: Sources Sought / Market Research (Brand Name Only)
- Set-Aside: Information sought on various socio-economic statuses; no specific set-aside for this notice.
- Response Due: April 6, 2026, 4:00 PM EST
- Published: March 27, 2026
- Contact: Julie Lemire, Contract Specialist (julie.lemire1@va.gov, 781-226-8882)
Important Notes
This is strictly market research for planning purposes; it is not a solicitation, and no contract will be awarded from this synopsis. The Government will not pay for any costs associated with responses, and respondents will not be notified of results. Compliance with VA Privacy & Security, HIPAA, and Federal records management regulations is required.