6525--Compact B-Scan Imaging Ultrasound System

Solicitation / RFP / RFQ

This solicitation is for the procurement of a Compact B-Scan Imaging Ultrasound System for the Department of Veterans Affairs (VA) Harlingen Healthcare Center (HCC), Optometry Section of Surgical Service. The system is needed to diagnose retinal detachments, tumors, and vitreous pathologies due to increased patient demand.

• Compact, lightweight, cart-based B-Scan Ultrasound System (<5 kg / 8 lbs recommended).

• Integrated color high-resolution touchscreen with DICOM connectivity.

• Windows 11, DICOM compatible (storage, worklist, print).

• USB, Ethernet, and HDMI ports.

• 15 MHz B-Scan Transducer.

• Built-in pattern recognitions for various eye types and automatic scleral spike detection.

• At least six methods for keratometric correction and implant calculation.

• Ability to display at least four different IOL calculations.

• Contractor responsible for installation, configuration, and comprehensive system testing.

• System must include at least a one-year warranty.

• Product must be USA manufactured only.

• Delivery within 90 days of award, implementation within 60 days of delivery, and training within 60-90 days of implementation.

• Contract Type: Firm-Fixed-Price.

• Delivery: VA Harlingen Healthcare Center, Harlingen, TX.

• Acquisition is restricted to US End items only.

• Offer Due Date: July 3, 2026, 11:00 AM CDT.

• Questions Due: June 29, 2026, 1:00 PM CDT.

• Submission: Quotes to be sent to Rafael Rodriguez (rafael.rodriguez2@va.gov).

• Evaluation: Lowest Price Technically Acceptable (LPTA). Offers must meet minimum technical requirements.

• Price Validity: At least 60 days.

• This acquisition is UNRESTRICTED.

• NAICS Code: 339115 (Ophthalmic Goods Manufacturing).

• Size Standard: 1000 Employees.

• FAR 52.212-1, 52.212-4, 52.212-3, and 52.212-5 are attached.

• Invoices must be submitted electronically via the Tungsten Network.

• This solicitation incorporates various FAR and VAAR clauses by reference, including those related to Buy American, Service Contract Labor Standards, and security prohibitions.

Solicitation / RFP / RFQ

This solicitation is for a Compact B-Scan Imaging Ultrasound System. The Department of Veterans Affairs, Network Contracting Office 17, is procuring this system for the VA Harlingen Healthcare Center.

• Compact lightweight B scan Ultrasound system.

• Must include a compact trolley.

• Must include transducers.

• Must be DICOM compatible.

• The acquisition is restricted to US End Items only.

• Solicitation Number: 36C25726Q0671

• NAICS Code: 339115 (Size Standard: 1000 Employees)

• Product Service Code: 6525

• Place of Performance: VA Harlingen Healthcare Center, 2601 Veterans Drive, Harlingen, Texas 78550

• Response Date/Time/Zone: July 3, 2026, 11:00 AM Central Time, Chicago, USA.

• Solicitation Issue Date: June 18, 2026.

• FAR 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference. Addenda are not attached.

• This acquisition is set aside for Small Business.

• The contracting officer is Rafael Rodriguez (Rafael.Rodriguez2@va.gov, 787-781-8700).

• Invoices are to be submitted via the Tungsten Network (http://www.fsc.va.gov/einvoice.asp).

• Referenced attachments include "36C25726Q0671 Combine Syn B Scan 02" and "Attachment A Cover Letter."

Form / Attachment / Pricing Sheet

This document is a cover letter providing instructions and a template for offerors to submit their quotes. It outlines the required information and format for a compliant quote submission.

• Quote Content: Must be clear, concise, and include sufficient detail for evaluation. It should not merely restate requirements but provide a rationale for meeting them.
• Submission Format: Quotes must be on company letterhead and include:
  • Offeror's Name, Address, and Telephone Number
  • Unit Price and Overall Total Price
  • Discount Terms
  • CAGE Code
  • UEI Number
  • Business Size
• Required Statement: Offerors must concur with FAR 52.212-4, "Contract Terms and Conditions–Commercial Products and Commercial Services" (NOV 2023) by signing and dating the provided statement.
• Information Fields: The document includes blank fields for Business Name, Address, SAM EUID, SAM Registration Expiration Date, Socioeconomic Status (with checkboxes for various categories), Point of Contact Name/Phone Number, and Point of Contact Email.

This document is critical for bidders as it dictates the specific information and format required for their quote submission. Failure to provide the requested details or concur with the terms may result in the quote being deemed nonresponsive. Bidders must carefully complete all sections and ensure their quote adheres to these instructions.