6525--FY26: AlignRT DoseRT Therapy CT Scanner
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 8, is conducting market research through a Sources Sought Notice to identify qualified sources for an AlignRT & DoseRT Therapy CT Scanner system for the Bay Pines VA Health Care System in Bay Pines, FL. This system is crucial for expanding Radiation Oncology services and must be compatible with existing Varian Linear Accelerators. Responses will assist the Government in determining the appropriate acquisition method and potential set-asides. Responses are due April 20, 2026, at 1:00 PM EST.
Scope of Work
The requirement is for a fully functional AlignRT and DoseRT system that provides Surface Guided Radiation Therapy (SGRT) with real-time, contact-free patient tracking (sub-millimetric accuracy, 6 degrees of freedom). Key functions include ensuring radiation delivery only when patients are correctly positioned, automatic treatment pausing for patient adjustments, and accurate setup/monitoring during dose delivery.
The system must be compatible with:
- Varian TrueBeam and Edge Linear Accelerators via MMI interface for auto beam hold and couch shifts.
- simRT, GE Discovery RT CT Scanner, DICOM workflows, and Single Sign-On (SSO).
It must support therapies such as DIBH, General Breast, SRS, SBRT, Head and Neck, Breath Hold SBRT, Sarcoma, and Prostate.
Required equipment includes:
- AlignRT Camera System (minimum 3 HD cameras), Workstation, and Software.
- Patient Tracking Software, DICOM RT Import/Export Modules, Physical Calibration Plate.
- Portable Remote Device, Real-Time Coach, Couch-Mounted Wireless Device, 6DoF Couch Control License.
- DoseRT System (2 Cherenkov Cameras) with perpetual software licenses.
- Advanced optical setup with a projector and image sensor for 3D surface modeling.
- Easy patient identification via an Infra-Red (IR) face recognition system.
Services include full installation, optical setup/calibration, integration with oncology workflow and VistA/CPRS, clinician and HTM/Clinical Engineering training, Go-Live support, joint inspection, and a one-year manufacturer warranty. No gray market or remanufactured items are acceptable; vendors must be OEM or authorized dealers/resellers.
Contract & Timeline
- Type: Sources Sought Notice (Market Research)
- Place of Performance: Bay Pines VA Healthcare System, Building 107, Radiation Oncology Center, Bay Pines, FL 33744.
- Delivery Timeline: Delivery no more than 20 days before installation. Full integration with VistA/CPRS within 90 days of award.
- Response Due: April 20, 2026, 1:00 PM EST.
- Published: April 8, 2026.
Eligibility & Submission
This market research aims to identify qualified sources of all business sizes, including Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and other small business categories. The applicable NAICS Code is 334510 (Size Standard: 1,250 employees).
Interested contractors should submit a capability statement (5-8 pages) via email to Timothy Felix (timothy.felix@va.gov). The statement must include:
- Company information (name, address, SAM UEI, CAGE, business size, NAICS confirmation, contract vehicles).
- Technical capability (relevant project experience, integration details, calibration, training/support plan).
- Staffing (manufacturer-trained personnel, key personnel qualifications).
- Security compliance (VA Handbook 6500.6).
- Schedule (ability to meet timelines).
Additional Notes
This is not a solicitation, and the Government is not obligated to award a contract or pay for information provided. Responses will be treated as proprietary. No telephone inquiries or questions will be accepted after the response deadline.