6525--Nutrace scanners
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 16, is conducting a Sources Sought to identify potential sources for four (4) NuTrace R+ Scanners for the Veterans Healthcare of the Ozarks in Fayetteville, AR. This is for market research to define a future procurement strategy. Responses are due February 10, 2026.
Key Requirements
The requirement is for four NuTrace R+ Scanners that must integrate with the existing NuTrace Etcher. Salient characteristics include:
- Ability to read codes as small as 500 micrometers and at a speed of 0.001 seconds.
- Capability to read instrument surfaces with etching marks.
- Construction from stainless steel, resistant to sterile processing chemicals.
- Compatibility with current NuTrace Etcher and existing NuTrace R+ scanners.
- Inclusion of audio and visual notifications upon successful scan.
- Delivery required by April 1, 2026.
- A minimum 1-year warranty covering parts, labor, onsite repairs or paid shipping, and phone support.
Submission & Eligibility
- Response Due: February 10, 2026, by 10:00 AM (CST).
- Submission Method: Email responses to William.Shaver@va.gov with the subject line "VAMC NuTrace R+ Scanners".
- Required Information: Vendors must answer all questions in section 3 of the SSN and provide estimated market pricing.
- Set-Aside: Small Business Concerns are encouraged to respond. The anticipated SBA size standard for NAICS code 334510 is 1,250 employees.
- Vendor Requirements: The VA does not accept grey market items; vendors must provide evidence of authorization as a distributor.
Notes
This is a Sources Sought Request for Information only, not a request for quote, proposal, or bid. Information will be used for market research. If no responses are received from authorized distributors, the action may be sole-sourced to the manufacturer/authorized distributor.