6525--Nutrace scanners
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contracting Office 16, is soliciting proposals for the procurement of four (4) NuTrace R+ Scanners. These scanners are intended for the Veterans Healthcare of the Ozarks (VHSO) Sterile Processing Service in Fayetteville, AR. This is a Firm-Fixed-Price contract, designated as a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offers are due by February 17, 2026, at 07:00 CST.
Scope of Work
The requirement is for four (4) NuTrace R+ Scanners that will integrate with an existing NuTrace Etcher for marking Reusable Medical Equipment (RME). Key technical specifications include:
- Ability to read codes as small as 500 micrometers.
- Reading speed of 0.001 seconds.
- Capability to read instrument surfaces with etching marks.
- Construction from stainless steel, resistant to chemicals found in Sterile Processing.
- Compatibility with the VHSO NuTrace Etcher.
- Audio and visual notification upon successful scan.
- Must be comparable to existing NuTrace R+ scanners. A 1-year warranty is required, covering all parts and labor, including onsite repairs or paid shipping for repairs, over-the-phone support, and a routine maintenance service program. No onsite training is required.
Contract Details
- Type: Firm-Fixed-Price contract.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Product Service Code (PSC): 6525 (X Ray Equipment And Supplies: Medical, Dental, Veterinary).
- NAICS Code: 334510.
- Place of Performance: Department of Veterans Affairs, Veterans Healthcare of the Ozarks, Fayetteville, AR 72703.
Submission & Evaluation
- Offers Due: February 17, 2026, at 07:00 CST.
- Questions Due: February 11, 2026, at 10:00 CST.
- Submission Method: Electronically to William.Shaver@va.gov.
- Evaluation Basis: Lowest Price Technically Acceptable (LPTA), with technical and past performance evaluated combined.
- Eligibility: Offerors must be registered in the System for Award Management (SAM) and listed in the SBA Dynamic Small Business Search (DSBS) as an SDVOSB by the solicitation due date.
- Vendor Requirements: Vendors must be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed items, verified by an authorization letter. Gray market items will not be accepted.
Contact Information
- Primary Contact: William Shaver, Contract Specialist
- Email: William.Shaver@va.gov
- Phone: 601-206-6953