6525--RADIOLOGY MAMMOGRAPHY TRACKING SOFTWARE SEPG 499629 EER 270504 (VA-26-00027153) 623-26-1-3184-0006
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Eastern Oklahoma VA Health Care System (EOVAHCS), is conducting a Sources Sought to identify vendors capable of providing an in-house mammography tracking software system. This system is crucial for establishing an independent comprehensive breast program at the Ernest Childers VA Outpatient Clinic in Tulsa, OK. The goal is to improve patient follow-up, ensure MQSA compliance, and streamline workflow. Responses are due February 11, 2026.
Scope of Work
The required mammography tracking software must include robust capabilities for:
- Patient Management: Comprehensive records, prior imaging history, and risk factor tracking.
- Exam Tracking: Logging mammograms, BI-RADS categories, and follow-up recommendations.
- Follow-Up and Reminder System: Automated reminders for patients and providers, with escalation for overdue actions.
- Compliance and Reporting: Ensuring adherence to MQSA and ACR standards, generating audit-ready reports.
- Integration Capabilities: Interfacing with VISTA RIS, AGFA PACS, CPRS EHR, and supporting HL7/DICOM standards.
- User Access and Security: Role-based access control and HIPAA-compliant data handling.
- Analytics and Dashboards: Visual tools for tracking compliance and customizable reports. Services include installation (implementation, planning, configuration, interfacing, project management), training, and annual support maintenance (updates, upgrades, 24/7 remote support, unlimited custom reports).
Contract & Timeline
- Type: Sources Sought (Market Research)
- Duration: Anticipated contract will include a base period and four option years.
- Set-Aside: Total Small Business Set-Aside
- Response Due: February 11, 2026, at 4:00 PM Mountain Time (Denver, USA).
- Published: February 4, 2026.
- Place of Performance: Ernest Childers VA Outpatient Clinic, 8921 S Mingo Rd, Tulsa, OK 74133.
Evaluation
This is a Sources Sought notice for market research purposes. Responses will be used to identify qualified firms and determine the best acquisition strategy for the required mammography tracking software and associated services.
Additional Notes
This notice is for planning purposes only and does not constitute a solicitation or guarantee a future award. The vendor will be responsible for furnishing all supplies, equipment, facilities, and services.