6525--RADIOLOGY MAMMOGRAPHY TRACKING SOFTWARE SEPG 499629 EER 270504 (VA-26-00027153)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically NETWORK CONTRACT OFFICE 19 (36C259), is soliciting quotes for Mammography Tracking Software for the VISN19 Oklahoma City VAMC. This is a Combined Synopsis/Solicitation (RFQ #: 36C25926Q0349), anticipating a firm-fixed-price contract. This opportunity is a Total Small Business Set-Aside. Quotes are due by March 30, 2026, at 4:00 PM MT.
Scope of Work
The requirement is for comprehensive Mammography Tracking Software, including implementation, training, and annual support. Key capabilities must include:
- Patient Management: Demographics, history, risk factors.
- Exam Tracking: Mammogram logs, BI-RADS, follow-up monitoring.
- Follow-Up & Reminder System: Automated patient/provider reminders, action tracking.
- Compliance & Reporting: MQSA, ACR standards, audit-ready reports.
- Integration: VISTA RIS, AGFA EI PACS, CPRS EHR, HL7/DICOM support.
- User Access & Security: Role-based access, HIPAA compliance.
- Analytics & Dashboards: Compliance tracking, customizable reports.
- Services: Implementation, planning, configuration, interfacing, project management, training, and annual support/maintenance (updates, 24/7 remote support, unlimited custom reports).
Contract Details
- Contract Type: Firm-Fixed Price.
- Period of Performance: A base year plus four option years, with a potential 6-month extension (FAR 52.217-8). Total duration not to exceed 5 years.
- Delivery: F.O.B Destination to Ernest Childers VA Outpatient Clinic, Tulsa, OK.
- Applicable Clauses: VAAR Clause 852.219-78 (Limitations on Subcontracting) and VAAR 852.239-73 (Information System Hosting, Operation, Maintenance, or Use), requiring compliance with HIPAA, FISMA, NIST, and VA security directives.
Eligibility & Submission
- Set-Aside: 100% Total Small Business Set-Aside.
- NAICS Code: 513210 (Small Business Size Standard: $47.0 million).
- Offeror Requirements: Must be an OEM, authorized dealer, distributor, or reseller, verified by the OEM. Gray market items are not acceptable.
- Registration: Offerors must be registered in SAM.gov, with electronic representations and certifications completed.
- SDVOSB/VOSB: If applicable, status must be VIP verified at the time of quote submission and award.
- Questions Deadline: March 26, 2026, 4:00 PM MT.
- Quote Submission Deadline: March 30, 2026, 4:00 PM MT.
- Submission Method: Email only to christopher.delauro@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted. Quotes should be submitted in two volumes: Volume I (Technical capability) and Volume II (Price).
Evaluation
Award will be made on an "All or Nothing" basis to the responsible offeror whose quote is most advantageous to the government, considering Technical capability/quality and Price. The government reserves the right to award based on initial quotes without discussions.
Contact Information
For inquiries, contact Chris DeLauro, Contract Specialist, at christopher.delauro@va.gov. Email is preferred.