6525--RFQ 36C25926Q0205| Sonosite Ultrasound (or Equal)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) Eastern Colorado Health Care System (RMR) is soliciting quotes for a Sonosite Ultrasound System (or Equal Item). This is a Combined Synopsis/Solicitation (RFQ 36C25926Q0205) for commercial items, anticipated to result in a firm-fixed-price contract. The opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due by February 9, 2026, at 2:00 PM Mountain Time.
Scope of Work
The requirement is for one Sonosite ST Ultrasound System (or Equal), including specific accessories such as a small basket, steep needle profiling, L12-3 transducer, service manual, user guide USB, and 100 hours of Point-of-Care Ultrasound education. Detailed salient characteristics are provided for the ultrasound system, covering screen size, tilting, monitor height, transducer ports, image storage, battery life, dimensions, weight, various scanning modes (2D, 3D, Navigation, Fusion, Harmonic Imaging, M-Mode, Doppler), control panel features (keyboard, touchscreen, articulating arm), and advanced features like elastography and needle enhancement. A 5-Year Manufacturer’s Warranty is mandatory. The system must have an OEM-supported OS, DICOM compliance, wireless connectivity (802.11b/g/n, FIPS 140-2/3 compliant), an encrypted hard drive, and PACS compatibility (AGFA PACS).
Contract Details
- Contract Type: Firm-Fixed-Price
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Delivery: Within 30 days of award to 1700 North Wheeling Street, Aurora, CO 80045-7211, Monday-Friday, 0700-1500 hrs, excluding Federal Holidays.
- Documentation: Two current operating and maintenance manuals (one electronic, one physical), binders, digital copies, and manufacturer-recommended maintenance schedules.
- Restrictions: Only new OEM medical supplies/equipment from authorized channels will be accepted; no gray market items. Offerors must provide proof of authorization.
Submission & Evaluation
- Response Date: February 9, 2026, 2:00 PM Mountain Time, Denver, USA.
- Questions Deadline: February 4, 2026, 12:00 PM Mountain Time. All questions must be submitted in writing.
- Submission Method: Email quotes only to eric.adusei@va.gov. Email size limit is 4MB. No hand-carried or faxed quotes.
- Evaluation Factors: Technical capability/quality, Price, and completion of the FAR 52.225-2 Buy American Certificate.
- Award Basis: Most advantageous to the Government, considering price and other factors. Award may be made solely on initial quotes and will be on an All or Nothing Basis.
Eligibility / Set-Aside
This is a 100% SDVOSB set-aside. Quotes will only be accepted from SDVOSB businesses. Offerors' SDVOSB status must be VetCert verified and visible in VA VetCert at the time of quote submission and award. Offerors providing "or equal" products must meet salient characteristics and provide descriptive literature, brand name, and model number. Proof of being an Authorized Distributor is required. Offerors must be registered in SAM.gov. The Buy American Certificate (FAR 52.225-2) must be completed and submitted as it is crucial for product eligibility and proposal evaluation.