6525--SEP 2025 Consolidation - HTME with Extended Installation Services (Includes Turnkey Services)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the NAC HIGH TECH ORDERS (36A797), has issued a Solicitation for the SEP 2025 Consolidation - High-Tech Medical Equipment (HTME) with Extended Installation Services (Includes Turnkey Services). This acquisition, identified under PSC 6525 (X Ray Equipment And Supplies: Medical, Dental, Veterinary), is a Small Business Set-Aside aimed at procuring HTME along with comprehensive installation and turnkey services. Offers are due March 11, 2026.
Scope of Work
This opportunity requires vendors to provide new HTME that meets or exceeds technical specifications, alongside extended installation and turnkey services. The scope includes:
- HTME Provision: Offering new equipment with individual product pricing.
- Extended Installation & Turnkey Services: Providing a non-segregable Work Statement covering site preparation, utility connections, rigging, installation, and documentation to ensure fully operational systems. This includes any site preparation work not explicitly identified but necessary for operation.
- Compliance: Ensuring systems do not use unsupported operating systems, or providing a support plan if they do.
Contract Details
- Type: Solicitation (Delivery Orders against existing contract vehicles)
- Set-Aside: Small Business
- Eligibility: Limited to companies holding a current contract vehicle with the VA National Acquisition Center or the Defense Logistics Agency, Troop Support (DLA-TS) for HTME.
- Key Documents: The solicitation package includes a Request for Offers (RFO), a detailed Schedule of Requirements, a Vendor Workup Spreadsheet for pricing, the NAC Turnkey Rubric defining work items, VA Directive 6550 Appendix A for medical device security/compliance, and a Memorandum for Training.
Submission & Evaluation
- Vendor Questions Deadline: January 14, 2026, 11:59 PM CST.
- Offers Due: March 11, 2026, 11:59 PM CST.
- Goal to Award: July 21, 2026.
- Submission Method: Responses must be uploaded to Box using a specific folder structure and naming convention. Submissions via CD-ROM, email, paper, or fax will not be accepted.
- Evaluation Criteria: Award will be based on a best value determination, where non-price factors are considered equally and are more important than price.
- Amendments: Amendment 0001 confirmed the offer due date and provided an Excel spreadsheet with Q&A responses, updated technical specifications (highlighted in green), and an amended compliance matrix which bidders must use.
Important Notes
Site visits are encouraged but not mandatory, and one-on-one visits will not be provided. Multi-unit discounts will be applied nationwide. Bidders must use the most current and amended compliance matrix. The Q&A document clarifies numerous technical specifications, construction, and logistical details across various VA facilities. Training related to delivery orders will be awarded alongside equipment purchases, with requests submitted at the time of need.