6525--Sonomed Escalon Ophthalmic Ultrasound
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 16, has issued a Firm-Fixed-Price solicitation (36C25626Q0575) for the acquisition and installation of a Sonomed Escalon A/B ophthalmic ultrasound unit at the Alexandria VA Medical Center (AVAMC) in Pineville, LA. This procurement aims to replace an end-of-life A-scan system, enhancing measurement accuracy and diagnostic capabilities while integrating with existing VA workflows. This is a Total Small Business Set-Aside. Offers are due by April 2, 2026, at 07:00 CDT.
Scope of Work
The requirement includes the provision and installation of a Sonomed Escalon VUPAD A/B Scan unit (Part Number: SOBA.580), a DICOM software upgrade (Part Number: SOU21), and four (4) Sonomed ascan probes (Part Number: SOA101). The system must support DICOM-compliant transfer of imaging and treatment reports, be compatible with the existing FORUM platform, and enable data ingestion into the Computerized Patient Record System (CPRS). Comprehensive technical, operational, and hardware/software troubleshooting training for physicians and staff is also required. The system must meet specific technical specifications for A-scan and B-scan modalities, including UBM compatibility, various probe types, measurement capabilities, video capture, annotation, Windows 10, medical-grade power supply, specific console dimensions, USB foot pedal, wireless keyboard/mouse, and DICOM SOP classes. Compliance with VA network security requirements and compatibility with existing infrastructure are mandatory. Disposal of the legacy system may also be required. This is a "Brand Name or Equal" solicitation, requiring equal products to demonstrate full compliance with salient characteristics and interoperability.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: 60 days After Receipt of Order (ARO)
- Place of Performance: Alexandria VA Medical Center Eye Clinic, 4th Floor, Pineville, LA
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing)
- Size Standard: 1250 Employees
- Product Service Code: 6525 (X Ray Equipment And Supplies: Medical, Dental, Veterinary)
Submission & Evaluation
- Submission Deadline: April 2, 2026, 07:00 CDT
- Questions Deadline: March 30, 2026, 16:00 CST (submit to William.Shaver@va.gov)
- Submission Method: One electronic copy via email to William.Shaver@va.gov (Microsoft Word or Adobe Acrobat format). Offers must be submitted on SF 1449 or letterhead stationery, signed and dated.
- Evaluation Criteria: Award will be made to the lowest evaluated price among technically acceptable offers, based on:
- Technical Capability: Assessed on a Pass/Fail basis, verifying ability to meet all Statement of Work (SOW) requirements and salient characteristics.
- Past Performance: Evaluated for relevancy, recency (3-5 years), and quality (including CPARS). Personnel must be OEM-authorized installers with DICOM experience.
- Price: Evaluated for completeness and reasonableness.