6525--Ultrasound Equipment

Other / Unclassified (Justification for Single Source Award)

This document is a "Justification for Single Source Award" for diagnostic ultrasound systems, specifically for over micro-purchase threshold but not exceeding the SAT. The Department of Veterans Affairs, Bay Pines VAMC, requires seven (7) diagnostic ultrasound systems to support vascular access procedures, including central venous catheter (CVC) and peripherally inserted central catheter (PICC) placement.

• The primary requirement is for the SiteRite® 9 Ultrasound System manufactured by Bard Access Systems (Becton Dickinson).

• Unique features that limit availability to a single source include:

  • Integrated ECG-Based Catheter Tip Navigation for accurate placement.
  • All-in-One Catheter Placement System combining real-time ultrasound imaging with tip tracking.
  • Vessel Identification and Measurement Technology.
  • Preset Vascular Access Protocols and Needle Visualization.
  • VA IT Integration for PACS connectivity and secure data management.
  • Ergonomic Design with a 15.6-inch touchscreen.

• Other reviewed systems (SonoSite SII, GE Venue Go, Philips Lumify) do not provide integrated ECG-based catheter tip navigation or an all-in-one solution, which are deemed critical.

• Market research included queries on various government databases (DSBS, FPDS, GSA, SAM).

• The applicable NAICS code is 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing), which is on the SBA Non-Manufacturer Rule (NMR) waiver list.

• The SiteRite® 9 is justified as a brand-name requirement due to its unique features meeting salient characteristics essential for patient safety, workflow efficiency, and compliance with VA clinical standards, especially for patients with difficult vascular access.

• Contracting Activity: Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office East, Network Contracting Office 08 (NCO 08).

• Location: Bay Pines VA Healthcare System, FL.

• Acquisition Plan Action ID: 36C248-26-AP-1407

• Effective Date: 12/30/2025

• Contracting Officer Certification: Approved by Karina A. Miranda on 1/30/2026.

Form / Attachment / Pricing Sheet

This document, Appendix B, contains a draft VA Acquisition Regulation Solicitation Provision and Contract Clause related to Information and Information Technology Security. It outlines the requirements for handling VA Sensitive Information and Information Technology Resources.

• Subpart 839.2 - Information and Information Technology Security Requirements: Details the purpose of the clause, emphasizing the need to comply with Federal laws and regulations due to data breach threats.
• Clause 852.273-75 - Security Requirements for Unclassified Information Technology Resources: This clause, to be inserted in solicitations and contracts where VA Sensitive Information or IT will be accessed or utilized, states that contractors, personnel, and subcontractors must adhere to Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security.
• Note on Rulemaking: The clause is subject to official rulemaking by the Office of Acquisitions and Logistics and will be submitted for public review, meaning its final wording may change.

Bidders should review this clause to understand the security requirements for information and information technology resources that will be applicable if they are awarded a contract involving VA Sensitive Information. It highlights the importance of compliance with federal and VA security standards.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for brand name only Site-Rite 9 (Qty 7) ultrasound systems. The acquisition is set-aside for Service-Disabled Veterans-Owned Small Businesses (SDVOSB). The contractor will provide all resources to accomplish the deliverables described in the Scope of Work at the Bay Pines VA Healthcare System.

• Procurement of 7 Site-Rite 9 ultrasound systems.

• Systems must be diagnostic ultrasound devices for human body imaging, specifically for vascular and vascular access applications.

• Key features include:

  • All-in-one catheter placement system with tip navigation.
  • ECG technology for catheter tip tracking.
  • Vessel identification and measuring technology.
  • Real-time imaging for needle placement.
  • 15.6" screen.
  • Device security for patient data privacy.
  • Touch screen compatibility.
  • Compatible transducer probes (6.4-8.7 MHz, scanning width at least 25 mm).
  • PACS system integration.
  • Integrated data management system.
  • Wireless connectivity.
  • Battery and AC powered.
  • Mounting bracket and compatible stand.

• Delivery to Bay Pines VA Healthcare System, Building 100 Receiving Center, 10000 Bay Pines Blvd, Bay Pines, FL 33744.

• Contract Period: Base, POP Begin: 04-01-2026, POP End: 09-30-2026.

• NAICS Code: 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing).

• Size Standard: 1000 Employees.

• Offer due date: March 26, 2026, 12:30 PM EST.

• Submit quotations to Karina.miranda@va.gov.

• Questions due by March 20, 2026, 12:30 PM EST.

• Evaluation will be based on a comparative evaluation of Technical Factor, Delivery Factor, Veterans Involvement, and Price Factor.

• Offers must include manufacturer documentation and authorized distributor letter.

• SDVOSB/VOSB offerors must be registered and verified in the SBA VetCert database.

• This acquisition is set-aside for Service-Disabled Veterans-Owned Small Businesses (SDVOSB).

• The solicitation incorporates numerous FAR and VAAR clauses and provisions by reference.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, issued as a Request for Quotation (RFQ) for brand-name "Site-Rite 9" ultrasound systems. The Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), is procuring these systems.

• Procurement of "Site-Rite 9" ultrasound systems (Qty 7).

• The contractor shall provide all resources to accomplish the deliverables described in the Scope of Work.

• The place of performance is the Bay Pines VA Healthcare System, 10000 Bay Pines Blvd, Bay Pines, FL 33744.

• This solicitation is issued as a "Brand name only" RFQ.

• Offers are being requested, and a separate written solicitation will not be issued.

• The response date is March 26, 2026, at 12:30 PM Eastern Time.

• This acquisition is set-aside for Service-Disabled Veterans-Owned Small Businesses (SDVOSB).

• Solicitation Number: 36C24826Q0217.

• Product Service Code: 6525.

• NAICS Code: 334510.

• This solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Referenced attached documents include: RFQ 36C24826Q0217_1, Appendix B, and Single Source Justification MPT to SAT.

Solicitation / RFP / RFQ

This is a PRE-SOLICITATION NOTICE ONLY, not a request for proposal, quotation, or bid. The Department of Veterans Affairs, Network Contracting Office 08, intends to issue a solicitation for the procurement of seven (7) SR9 Ultrasound Systems, along with associated accessories (kickstand/mounting plate, linear probe, MER stand). This procurement is to replace the current ultrasound system at the C.W. Bill Young VA Medical Center due to end-of-life and warranty expiration.

• Seven (7) SR9 Ultrasound Systems

• Seven (7) SR9 Kickstand/Mounting Plates

• Seven (7) SR9 Linear Probes

• Seven (7) MER Stands

• The contractor shall provide all resources necessary to complete the deliverables.

• Not specified in this notice.

• This is a notice of an upcoming solicitation. The solicitation document will be available for download on SAM.gov.

• Responses to this notice are not considered offers.

• Anticipated Solicitation Release Date: On or about 01/15/2026.

• Responses Due: Approximately 10 days after solicitation release.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• NAICS Code: 339112

• All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered.

• Interested parties should monitor SAM.gov for the actual solicitation document.

• The contracting office ZIP code is 33744.

• The Point of Contact is Karina A. Miranda (Karina.miranda@va.gov, 561-517-1533).