6530--BPA - Arjo Maxi Patient Ceiling Lifts

Solicitation / RFP / RFQ

This document is a Sole Source Justification for establishing a Blanket Purchase Agreement (BPA) for Arjo Patient Ceiling Lifts. The acquisition is conducted under the authority of the Multiple-Award Schedule Program, utilizing FSS Contract Number 36F79725D0231. The purpose is to procure Arjo series ceiling lifts for the VA New England Healthcare System.

• Arjo series patient ceiling lifts.

• Compatibility with existing Arjo ceiling lift infrastructure (tracks, charging solutions) at multiple VA Medical Centers across New England.

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: September 15, 2025 – September 14, 2035.

• Ordering Agency: Department of Veterans Affairs, VISN 1 Contracting Office.

• Proposed Contractor: Arjo Inc.

This document is a sole source justification, not a solicitation with explicit submission instructions or evaluation criteria for proposals. The justification cites GSAM/R 538.7104-3(b)(1)(ii) as the authority, indicating that only one source (Arjo Inc.) is capable of providing the required supplies due to unique infrastructure compatibility.

This is a sole source justification, not subject to standard set-aside requirements. Market research indicated that while other ceiling lift vendors exist, the existing infrastructure at VA facilities is standardized to Arjo, making other brands incompatible without significant additional cost and disruption.

• The justification highlights significant costs and risks associated with switching to a different manufacturer's ceiling lift system, including structural analysis, new hardware, installation, and potential disruption to veteran care.
• Training requirements and the risk of clinical errors are also cited as reasons for maintaining standardization with Arjo lifts.
• The estimated value of the proposed action is not explicitly stated but is implied to be substantial given the scope and duration.

Notice of Intent / Solicitation

This document is a Notice of Intent to award a sole-source Blanket Purchase Agreement (BPA) for Arjo Maxi Patient Ceiling Lifts and associated services. The Department of Veterans Affairs VISN 01 (New England) requires equipment and services for the procurement and installation of Arjo ceiling lift systems in accordance with the attached Performance Work Statement (PWS).

• Procurement, delivery, installation, and training for new Arjo ceiling lift systems, parts, and accessories.

• Contractor must provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision.

• Development of detailed structural design and drawing documents prior to installation, adhering to specific VA directives and seismic requirements.

• Provision of operator's manuals, technical service manuals, troubleshooting guides, diagnostic software, schematic diagrams, and parts lists (hard and soft copy).

• On-site installation coordination and training.

• Disposal of material waste and packaging.

• Contract Type: Firm-Fixed-Price Single Award Blanket Purchase Agreement (BPA).

• Ordering Period: Five years (May 1, 2026, to April 30, 2031).

• Place of Performance: All VISN 1 locations (VA Connecticut HCS, Manchester VAMC, VA Maine HCS, Edith Nourse Rogers Memorial Veterans Hospital).

• This is a notice of intent, not a request for competitive proposals.

• Interested parties may identify their interest and capability.

• Responses must show clear and convincing evidence that competition would be advantageous.

• Response Date/Time: April 27, 2026, 11:00 AM Eastern Time, New York, USA.

• Sole-source award is intended under 10 U.S.C 2304(c)(1), citing only one responsible source.

• The attached Performance Work Statement (PWS) provides detailed requirements.

• Contact: Kim McCarthy, Contract Specialist (kim.mccarthy@va.gov) for questions or responses.