6530--Brand Name or Equal Baxter/Hill-Rom Progressa ICU Bed Syst
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Central Arkansas Veterans Healthcare System, is soliciting quotes for 10 Brand Name or Equal (BNOE) Baxter/Hill-Rom Progressa+ ICU Bed Systems. This is an unrestricted procurement, with an anticipated award of a firm-fixed-price supply order. The purpose is to replace non-functional beds and enhance patient care. Quotes are due by May 11, 2026, at 1:00 PM CST.
Scope of Work
The requirement is for 10 ICU hospital beds, specifically the Baxter Progressa+ ICU Bed System (PN P7501A000032) or an equivalent product that meets all specified salient characteristics. These characteristics include, but are not limited to, in-bed scale, foot of bed egress (Chair Egress position), chest physiotherapy, a 5th wheel electric drive system, permanent IV pole, compatibility with patient helpers, integrated oxygen holder, hands-free emergency CPR and Trendelenburg, a maximum weight capacity of 500lbs, Continuous lateral rotation therapy and/or Percussion & Vibration, Nurse call, Universal TV & Lighting, Intellidrive with 6" casters, Wi-Fi Module, and X-Ray Sleeve. Both 36" and 40" frame widths are detailed with identical salient features. Delivery is FOB Destination to CAVHS, North Little Rock, Arkansas, no later than 90 days after receipt of order (ARO). The vendor must also provide training, two copies of Operator’s and Service Manuals, and a full one-year parts & labor warranty.
Contract & Timeline
- Contract Type: Firm-Fixed-Price Supply Order (RFQ)
- Solicitation Number: 36C25626Q0546
- NAICS Code: 339113 (Medical Equipment and Supplies Manufacturing)
- Small Business Size Standard: 800 employees
- Place of Performance/Delivery: Central Arkansas Veterans Healthcare System, North Little Rock, AR.
- Questions Due: May 1, 2026, 8:00 AM CST (via email)
- Quotes Due: May 11, 2026, 1:00 PM CST
- Published Date: April 17, 2026
Eligibility / Set-Aside
- Set-Aside: Unrestricted
- Trade Agreements: Subject to World Trade Organization Government Procurement Agreement and Free Trade Agreements.
- Responsibility Standard: Offerors must be a manufacturer-authorized provider, or the manufacturer itself. An authorized distributor letter is required if not the manufacturer. Only new OEM items are acceptable; no used, refurbished, remanufactured, gray market, or counterfeit items.
Submission & Evaluation
Quotes must be emailed to arlene.blade@va.gov with the subject line "RFQ 36C25626Q0546 – IBNOE ICU HOSPITAL BEDS". Required supporting documentation includes a completed Trade Agreements Certificate (52.225-6), an authorized distributor letter (if applicable), sufficient documentation demonstrating the product meets/exceeds all required salient characteristics, a quote including the delivery date, and warranty information. Evaluation will consider the manufacturer authorized provider letter, technical characteristics (especially required features), and price, with adherence to technical characteristics and meeting the special standard being equally important as price.
Point of Contact
Arlene A. Blade, Contracting Officer, arlene.blade@va.gov, (318) 466-4281.