6530--DOMICILIARY Furniture

Amendment / Modification

This amendment modifies Solicitation 36C24626Q0439 to:

• Provide responses to questions received on April 23, 2026, following a site visit.

• Extend the solicitation due date from April 29, 2026, to May 6, 2026, at 11:00 a.m. EST.

• Add the clause FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)".

• The deadline for receipt of offers has been extended.

• The clause FAR 52.222-90 has been added.

• The Hour & Date for Receipt of Offers is extended to 05-06-2026, 11:00 AM EST.

• Lights: Yes, lights are utilized for bed configuration and were part of the renovation contract.

• Moisture Barrier: CAL 133 & Moisture Barrier is required for fabric.

• Dimensions: Alcove dimensions are the same; however, field verification is recommended.

• Loading Dock: A loading dock is available, but a liftgate is recommended for Pod access.

• Trim: Trim should match the wardrobe offered.

• Wardrobe Installation: Wardrobes are not required to be built-in but must be safe for patient use and installed per manufacturer recommendations. Fastening to prevent tipping is recommended.

• Pod Scheduling: Pod C first (ASAP), followed by D, B, and A. Installation is estimated at a maximum of two weeks per pod.

• Alcove Dimensions Clarification: Existing wardrobes are not built-in or fastened; they are heavy but removable.

• Evaluation Criteria: The evaluation will be a best value assessment, with the following weighting:

  • Experience and Past Performance (50%): Minimum 5 years in furniture installation/project management within healthcare interiors. Requires documentation of three federal projects $750k+ evaluated on continuity of design, project scope, project management, and budget adherence.
  • Technical & Management Ability (30%): Labor/services, staffing plan, and project management plan.
  • References (20%): Two client testimonials.

• FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026): This clause prohibits racially discriminatory diversity, equity, and inclusion (DEI) activities. Contractors must not engage in such activities, must provide reports as required, and may face contract cancellation or ineligibility for future contracts in case of noncompliance. The substance of this clause must be included in subcontracts, except for those outside the United States. Compliance is material to Government payment decisions.

Amendment / Modification

This amendment (0004) to Solicitation 36C24626Q0439 makes the following changes:

• Answers to Vendor Questions: Provides responses to questions received on April 15, 2026, regarding the solicitation.

• Solicitation Deadline Extension: The deadline for receipt of offers has been extended from April 23, 2026, at 11:00 a.m. EST to April 29, 2026, at 11:00 a.m. EST.

• The deadline for receipt of offers is extended.

• Bidders now have until April 29, 2026, at 11:00 a.m. EST to submit their offers.

• Filler Panels: Filler panels for wardrobes are only necessary if the basis of design does not fit flush within the alcove. They are not required if the recommended solution fits within the alcove.

• Cabinet Installation: Interested parties should follow the installation guidelines of the recommended product for mounting cabinets.

• Site Visit: A site visit is scheduled for Thursday, April 23, 2026, at 10:30 a.m. EST. Meet at Building 37 (Police Station) by the Canteen at the Hampton VA Medical Center, 100 Emancipation Drive, Hampton VA 23667.

• Set-Aside: This requirement is an Open Market Small Business set-aside; it is not an SDVOSB set-aside.

• GSA Quotes: If quoting using GSA, the applicable contract number must be included.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

Amendment / Modification

This amendment (Amendment 36C24626Q0439 0003) to the solicitation makes the following changes:

• Answers to Vendor Questions: Provides responses to questions received on 04/08/2026 regarding RFQ 36C24626Q0439.

• Solicitation Date Extension: Extends the deadline for receipt of offers from 04/16/2026 at 11:00 a.m. EST to 04/23/2026 at 11:00 a.m. EST.

• Questions & Answers: Specific vendor questions regarding GSA vs. Open Market pricing, installer cleanup post-wardrobe removal, wardrobe specifications (flat top for alcove), and request for extension have been addressed.

• Solicitation Deadline: The due date for offers has been extended.

• The deadline for submitting offers is now April 23, 2026, at 11:00 a.m. EST.

• Pricing is confirmed to be Open Market pricing.

• Installers are not required to clean up post-wardrobe removal unless damage occurs.

• Wardrobe tops are specified as flat due to placement in an existing alcove.

All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment provides responses to questions received on 04/07/2026 for RFQ 36C24626Q0439.

• Removal/Disposal of Furniture: The furniture to be removed is not the same as in RFQ 36C24626Q0412. It includes Behavioral Health furnishings (beds, mattresses, wardrobes, existing lounge chairs, desks, etc.) within patient rooms and lounges. The items for removal are a one-for-one swap for items being purchased under this contract, excluding desks and file cabinets. POD D is the only pod with existing furniture to be removed.
• Carpentry Services for Wardrobes: Carpentry services involve the removal of existing cabinetry, which is framed in. Anchoring to the wall and caulking are not explicitly required but are recommended to be confirmed with the basis of design or product recommendations.

All other terms and conditions of the original solicitation remain unchanged. No impact on proposal deadlines or submission requirements is indicated beyond the clarification of these specific points.

Amendment / Modification

This amendment provides responses to questions received on April 1, 2026, regarding RFQ 36C24626Q0439. Key clarifications include:

• Project Timing: Pod C installation is anticipated for May, with a maximum 3-week install. Subsequent pods (D, B, A) will follow, with Pod A requiring phased installation due to patient care sensitivity.
• POD Readiness: Contractors will remove existing furniture. The VA will release each POD after punchlist completion and determine the start of the next POD after internal VA moves.
• Timeline Control: The VA will determine the project timeline.
• Installation Location: Building 148, within various Pods (A, B, C, D) in the Domiciliary department. This is a one-story building without a loading dock or service elevator.
• Contractor Laydown Area: An outside area is available for staging, but the contractor assumes responsibility for any damage. The facility's main loading dock should not be used for staging. Container use on campus requires coordination.
• Carpentry Services: Required for wardrobes.
• Required Submissions: Reference Attachments A, B, C, D, and the Project Binder submitted with the solicitation.

This amendment primarily addresses questions related to project scope, timeline, site conditions, and submission requirements.

No changes to proposal deadlines or evaluation factors are indicated. Bidders should review the provided Q&A to inform their proposals.

Form / Attachment / Pricing Sheet

This document is a "Demolition Plan" for "C POD" at the VAMC, Hampton Virginia. It details the "Existing Condition" and outlines areas for demolition, specifically related to "Replace Floor Tiles" project.

• Floor plan showing room layouts and designations (e.g., C-114, C-124, C-102).
• Symbols indicating demolition work (red boxes with 'X' or other markings).
• A "Key Plan" showing different zones (A, B, C, D, S).
• Scale of the drawing: 1/16" = 1'-0".
• Project title: "REPLACE FLOOR TILES".
• Building Number: 114.
• Project Number: 540-04-16.
• Drawing Number: DWG. 5 of D.
• Date of drawing: August 20, 2004.

This plan is crucial for bidders to understand the scope of work related to demolition and existing conditions for the floor tile replacement project. It visually represents the areas requiring demolition, which directly impacts labor, material, and time estimates for proposals.

Solicitation / RFP / RFQ

This solicitation is for the delivery and installation of Domiciliary Behavioral Patient Furniture for Building 148 at the Hampton VA Medical Center. The requirement includes professional installation and carpentry services, with a focus on high-quality furniture that meets VHA specifications and environmental stewardship.

• Furniture: Includes beds, mattresses, bedside tables, wardrobes, desks, chairs, benches, tables, and lounge furniture. Specific types include Juno Behavioral Health furniture, Karma chairs, Zola privacy seating, Faeron lounge chairs, and Chit Chat tables. All furniture must be durable, easy to clean, and suitable for a healthcare environment.

• Installation: Professional installation services are required, including project management, delivery, placement, and final acceptance.

• Services: May include removal and disposal of existing furnishings, transportation between sites, and minor furniture repair.

• Compliance: Must adhere to VA furniture specifications, high-quality thresholds, environmental stewardship, and all applicable federal, state, and local laws, building codes, and safety standards (OSHA, ADA/ADAG).

• Materials: Gray market and counterfeit items are prohibited. Vendors must be authorized dealers/distributors.

• Contracting Agency: Department of Veterans Affairs, Network Contracting Office 6.

• NAICS Code: 337127 - Institutional Furniture Manufacturing.

• Set-Aside: This acquisition is a Small Business set-aside.

• Offer Due Date: April 16, 2026, at 11:00 a.m. EST.

• Submission Method: Emailed electronic copy in PDF or Excel format to Ruth Morris at ruth.morris@va.gov.

• Quote Structure: Must include Volume 1 (Technical: Drawings, Technical Documentation, Bill of Materials, Project Management Plan, Warranty, Self-certifying statement) and Volume 2 (Pricing: Price quote, Bill of Materials with subtotals).

• Evaluation: Award will be made to the lowest priced offeror who meets technical acceptability. Evaluation criteria include Bill of Materials, Labor/Services appropriateness, Project Staffing Plan, and Project Management Plan.

• This acquisition is a Small Business set-aside.

• Offerors must be registered in SAM.gov.

• Vendors submitting as resellers/distributors must provide a Letter of Authorization (LOA) from the OEM.

• Questions are due by April 9, 2026, at 11:00 a.m. EST.

• Gray market items will not be accepted.

• Quotes must be submitted separately on company letterhead with lead time and LOA if applicable.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with addenda.

Form / Attachment / Pricing Sheet

This document is a demolition plan for "Replace Floor Tiles" in Building 148 at the VA Medical Center, Hampton, Virginia. It outlines the existing conditions and indicates areas for demolition related to floor tile replacement.

• Floor plan showing room layouts and designations (e.g., A-101, A-102).
• Indication of existing conditions and areas marked for demolition (highlighted in red).
• References to adjacent areas and corridors.
• Key plan and drawing title information.

This plan is crucial for bidders to understand the scope of work required for demolition as part of the floor tile replacement project. It visually details the areas that need to be cleared or prepared before new floor tiles can be installed, impacting labor, material, and time estimates for proposals.

Form / Attachment / Pricing Sheet

This document is a "Demolition Plan" for "B POD" at the "VAMC, Hampton Virginia" project. It details the existing conditions and outlines areas for demolition, specifically related to replacing floor tiles.

• Floor plan showing room layouts and designations (e.g., B-130, B-150).
• Indicates areas for demolition, likely to prepare for new floor tile installation.
• Includes a "Key Plan" for orientation and a "Scale" for measurements.

This plan is crucial for bidders to understand the scope of work related to demolition and preparation for floor tile replacement. It provides the necessary visual information to assess the physical layout and the extent of demolition required for the project.

Form / Attachment / Pricing Sheet

This document, titled "Domiciliary Project Binder," serves as a visual guide for potential bidders regarding the furnishings required for the Hampton VA Medical Center's Domiciliary Patient Furnishings project. It provides floor plans and renderings to illustrate layout and aesthetic expectations. The "Basis of Design" information is for guidance and does not indicate a preferred manufacturer.

• Project Overview: Details the need for new furnishings at the Hampton VA Medical Center, specifically for the 148-bed residential rehabilitation program (Pods A, B, C, D). It outlines the project address and the phased approach required for delivery and installation.
• Design Overview: References PG 18-12 Design Guide and VHA Directive 1162.02, emphasizing a homelike, safe, and comfortable environment for Veterans, promoting recovery and community integration.
• Existing Conditions: Shows images of current furnishings that will require removal and disposal.
• Typical Room Configurations: Provides details and proposed renders for:
  • Single Bed Typical (bedrooms for Pods A, B, C, D)
  • Double Bed Typical (bedrooms for Pods A, B, C, D)
  • Kitchenette Typical (banquette seating, cafe tables, chairs)
  • Lounge Areas (Lounge 1, 2, 3, 4, with various seating arrangements and occasion tables)
• Product Breakdowns: Lists specific furniture items with "Basis of Design" details for:
  • Bedrooms: Guest Side Chair, Mattress, Bed Frame, Wardrobe, Nightstand, Writing Desk, Digital Lock, Safe.
  • Kitchenette: Cafe Table, Banquette, Chair.
  • Lounge: Lounge seating, Occasion Table, Bench, Armchair.

This document is crucial for bidders as it defines the scope and aesthetic requirements for the patient furnishings. It provides specific details on the types of furniture, room layouts, materials, and design considerations necessary for proposal preparation. Bidders must use this information to understand the project's requirements and to select or propose compliant furnishings.

Form / Attachment / Pricing Sheet

This document is a Demolition Plan for the "D POD" area, specifically related to the "REPLACE FLOOR TILES" project at Building 148, VAMC Hampton, Virginia. It outlines existing conditions and indicates areas for demolition.

• Floor plan showing room layouts and corridors within the "D POD".
• Symbols indicating existing conditions and demolition areas (marked in red).
• A "Key Plan" to identify specific areas (labeled A, B, C, D, E, F, G, H, I, J).
• "Existing Condition" notation for the overall "D POD".
• "Demolition Plan" title.

This plan is crucial for bidders to understand the scope of work related to demolition and existing conditions prior to floor tile replacement. It helps in assessing the site, planning demolition activities, and estimating associated costs and labor.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Domiciliary Furniture for the Behavioral Health Unit at the Hampton VA Medical Center. The Department of Veterans Affairs, Network Contracting Office 06 (NCO 6), intends to solicit quotes from contractors.

• Provision of Domiciliary Furniture.

• Contractor shall provide all labor, material, equipment, delivery, and installation.

• Period of Performance: Base Only.

• The Request for Quotation (RFQ) is anticipated to be posted on SAM.gov on or about March 30, 2026.

• Interested contractors must download the solicitation and any amendments from SAM.gov.

• Anticipated Closing Response Date: April 16, 2026, 11:00 AM Eastern Time.

• All responsible sources may submit quotes, which will be considered.

• Questions should be directed via email to Ruth Morris (ruth.morris@va.gov) with "Solicitation No. 36C24626Q0439" in the subject line. Telephone requests will not be accepted.

• This is an SBA (Small Business Administration) set-aside.

• NAICS Code: 337127 (Institutional Furniture Manufacturing).

• Small Business Size Standard: 500 employees.

• Product/Service Code: 6530 (Hospital Furniture, Equipment, Utensils, and Supplies).

• Place of Performance: Hampton VA Medical Center, 100 Emancipation Drive, Hampton, VA 23667, USA.

• Prospective offerors are encouraged to register their interest on SAM.gov to receive notifications.