6530--EQUIPMENT - SURFACIDE HELIOS - DETROIT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the John D. Dingell VA Medical Center in Detroit, Michigan, is seeking to procure four (4) Surfacide Helios+ UV-C Triple Emitter Systems. This is a Brand Name Only Request for Quotation (RFQ), set aside for Total Small Businesses. The systems are FDA-cleared Class II medical devices for whole-room microbial reduction. Offers are due by June 16, 2026, at 4:30 PM EDT.
Scope of Work
This procurement includes the delivery of four (4) Helios+ UV-C Triple Emitter Systems with all manufacturer-specified components. The requirement also covers a trade-out credit for four existing legacy Helios systems. Additionally, the contract mandates SURFcare coverage for a total of five years: a one-year warranty period followed by four years of annual SURFcare. This comprehensive service includes training, software support, cybersecurity protections, data analytics, and equipment replacement as defined by the SURFcare program.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: 5 years (1-year warranty + 4 years SURFcare), with an estimated start date of September 1, 2026, and an end date of August 31, 2031.
- Delivery: Equipment must be delivered within 60 days After Receipt of Order (ARO).
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 333415 (Size Standard: 1250 Employees)
- Product/Service Code: 6530 (Hospital Furniture, Equipment, Utensils, And Supplies)
Submission & Evaluation
- Offer Due Date: June 16, 2026, 4:30 PM EDT
- Submission Method: Offers must be emailed to the Contracting Officer, Kellie.Konopinski@va.gov.
- Evaluation Factor: Award will be based on the Lowest Price Technically Acceptable (LPTA) methodology. This is a Brand Name Only procurement, justified by the unique features and existing deployment of the Surfacide Helios+ system within the VA.
Contact Information
For inquiries, contact Kellie Konopinski, Contracting Officer, at kellie.konopinski@va.gov or 734-222-4330.