6530--Midmark Barrier-Free Exam Chairs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Providence VA Medical Center, is soliciting quotes for Midmark Barrier-Free Exam Chairs under a Total Small Business Set-Aside. This is a combined synopsis/solicitation (RFQ) for commercial products. The intent is to award a contract to a Small Business (SB) Class Distributor. Quotes are due April 17, 2026, at 12:00 PM ET.
Scope of Work
This requirement is for the procurement of Midmark Barrier-Free Exam Chairs, including specific models and accessories. Key items include 5 units of "26 Premium 28 Upholstery, Stone", 5 units of "Barrier-Free Examination Chair W/Clean Assist Roller System", and 10 pairs of "Patient Support Rails Plus". The chairs must be Midmark 626 Barrier-Free Exam Chairs due to standardization and unique features such as weight capacity, height adjustment, pelvic tilt, controls, drop-down wheels, and US Access Board compliance. All equipment must be new, FDA approved, fully operational, and include a minimum of two copies of operational/service manuals. A one-year manufacturer's warranty covering parts, labor, travel, and shipping is required. Installation, implementation, and clinical user training (including "go live" support) must be completed within 90 days from award, with equipment delivery not more than 20 days prior to installation. Integration with VistA CPRS is also required.
Contract Details
- Contract Opportunity Type: Combined Synopsis/Solicitation (RFQ)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 339113 (Hospital Furniture, Equipment, Utensils, And Supplies) with an 800-employee size standard.
- Department/Agency: Veterans Affairs
- Contracting Office: 241-NETWORK CONTRACT OFFICE 01 (36C241), VA Connecticut, West Haven, CT.
- Place of Performance: Department of Veteran Affairs Providence VA Medical Center, Providence, RI 02908-4734.
Submission & Evaluation
- Submission Deadline: April 17, 2026, 12:00 PM Eastern Time, New York, USA.
- Submission Method: E-mailed quotes to chadwin.walker@va.gov.
- Evaluation Criteria: Award will be made to the responsible Small Business Class distributor/quoter whose quotation is determined to be the lowest price and conforms to the solicitation. Past performance will not be considered.
- Required Documentation:
- Signed and dated quote including solicitation number, time for receipt, quoter's name/address/phone, technical description, warranty terms, price, "remit to" address, completed FAR 52.212-3 representations and certifications, and acknowledgment of amendments.
- Written authorization from Midmark (OEM) stating the vendor is authorized to distribute the required items.
- Verifiable registration in SAM.gov as a Small Business.
- Statement of agreement with solicitation terms and conditions, or a list of exceptions.
Eligibility & Notes
- Eligibility: Vendors must be verifiable Small Businesses registered in SAM.gov and on the SBA DSBS website, and must be an authorized Midmark distributor.
- Notes: The Buy American Act (FAR 25) applies. No substitutions will be considered due to standardization requirements. Offerors must submit their best price with the best discount applied.