6530--VA Community Living Center Specialized Medical Beds Miles City, MT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking Specialized Medical Beds for a new Community Living Center (CLC) in Miles City, MT. This Request for Quote (RFQ) is a 100% Total Small Business Set-Aside and aims to award a firm-fixed-price contract. Quotes are due by June 30th, 2026, 12:00 PM MST.
Opportunity Overview
This combined synopsis/solicitation (RFQ #36C25926Q0542) is for the acquisition of specialized medical beds, including standard and bariatric models, along with associated accessories and services. The requirement is for "Brand Name or Equal" to Umano Medical's OOK SNOW models, based on specified salient characteristics. The government anticipates awarding a single firm-fixed-price contract.
Key Requirements & Deliverables
- Standard Medical Beds (15 units): Must have a 600 lbs capacity, lower to 10 inches, feature removable/no side rails, flat deck, integrated controls, CPR feature, bed-exit detection, connectivity, patient-assist bar, and a touchscreen interface.
- Bariatric Medical Beds (2 units): Must have a 1,060 lbs capacity, programmable low height (~11 inches), removable/no side rails, integrated scale, adjustable width, one-touch positioning, and connectivity.
- Accessories: Includes mattresses, bed control units, power cables, trapeze systems, docker cables, and a bariatric air mattress system.
- Services: Delivery, installation, and onsite training for nursing and biomedical engineering staff.
- Warranty: A minimum 5-year warranty covering all parts and labor, including unintentional negligence and misuse, is required.
- Buy American: Vendors are strongly encouraged to include U.S.-manufactured products, and a completed Buy American Certificate (FAR 52.225-2) is mandatory.
Submission & Evaluation
- Questions Deadline: June 23rd, 2026, 12:00 PM MST.
- Quote Submission Deadline: June 30th, 2026, 12:00 PM MST.
- Submission Method: Email only to stephanie.cahill@va.gov (4MB email limit).
- Required Documents: Quotes must include cut sheets, specification sheets, a Buy American Certificate, and an Authorized Distributor Letter (if not the OEM). Failure to provide required documents or meet salient characteristics will result in disqualification.
- Evaluation Factors: Technical capability/quality, price, delivery lead time, submission of Buy American Certificate, and submission of an Authorized Distributor Letter. The government may award to other than the lowest-priced offeror if it is most advantageous. Award will be on an "All or Nothing" basis.
- Delivery: FOB Destination to 2300 Wilson St., Miles City, MT 59301, approximately December 2026, contingent upon the facility's lease start.
Eligibility
- Set-Aside: 100% Total Small Business Set-Aside.
- NAICS Code: 339113 (Hospital Furniture, Equipment, Utensils, And Supplies) with a size standard of 800 employees.
- SBA Certification: Offerors' socioeconomic status must be verified in the SBA Small Business Certification (SBS) database at the time of quote submission and award.