6540--EQUIPMENT-SPECTRALIS Optical Equipment-INDIANAPOLIS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 10, is conducting a Sources Sought for market research purposes to identify potential sources for the Spectralis HRA + Oct System and related equipment/software. This system is an ophthalmic diagnostic imaging and angiography platform. The VA seeks to upgrade equipment at the Indianapolis VA Medical Center, Shelbyville Clinic, and Wakeman VA Clinic in Indiana. Responses are due by March 13, 2026, at 09:00 AM EST.
Purpose
This notice is for informational and planning purposes only and is not a solicitation. The government aims to determine:
- The interest and capability of small businesses, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB).
- Whether potential sources are manufacturers or authorized distributors (requiring an OEM authorization letter).
- The size classification of interested businesses under NAICS code 339112 (Surgical and Medical Instrument Manufacturing).
Scope of Requirement
The VA requires the Spectralis HRA + Oct System, an ophthalmic diagnostic imaging and angiography platform. Key features include a Confocal Scanning Laser Ophthalmoscope, TruTrack Active Eye Trac, Noise Reduction, AutoRescan, Eye Explorer, Scanning Laser Angiography, Blue Laser Autofluorescence, and various imaging modes and light sources. Specific upgrades are detailed for:
- Indianapolis VAMC: Spectralis Tracking OCT Systems (OCT Plus w/OCT2 BluePeak -Multicolor, HRA+OCT w/OCT2-MultiColor), Widefield Imaging Module, OCT Angiography, GMPE Software, Region Finder, Scan Planning Tool, HEYEX 2, and data migration services.
- Shelbyville Clinic & Wakeman VA Clinic: Spectralis Tracking OCT System (OCT Plus w/OCT2 BluePeak -Advanced), HEYEX 2, GMPE Software, Region Finder, Scan Planning Tool, and data migration services.
- General Software Upgrades: SPECTRALIS Software (HEYEX2), HEYEX 2 Extended Image Management Backend, HEYEX 2 Project Management, Software Protector, and HP Z2G9 Tower computers. Annual maintenance for HEYEX 2 is also noted.
Submission Requirements
Interested contractors must submit the following information:
- Company Name, Address, DUNS Number
- Company Point of Contact (Name, Phone, Email)
- Business Size/Type under NAICS 339112
- GSA Contract Number (if applicable)
- Detailed documentation proving equality if proposing items other than the specified Spectralis system.
Eligibility & Registration
- All contractors must be registered in the System for Award Management (SAM) at
https://www.sam.gov. - Contractors claiming small business preference must be registered with the SBA.
- Contractors claiming veteran-owned small business preference must be registered with the SBA as SDVOSB or VOSB.
Key Dates & Contact
- Responses Due: Friday, March 13, 2026, at 09:00 AM EST.
- Submit Responses To: Percy Johnson, Contracting Officer, via email at
percy.johnson2@va.gov. - Place of Performance: Indianapolis VA Medical Center, Shelbyville Clinic, and Wakeman VA Clinic in Indiana.