6540--EYE CLINIC EXPANSION EQUIPMENT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought to identify interested and capable vendors for Eye Clinic Expansion Equipment for the Louis A. Johnson VAMC in Clarksburg, WV. This notice aims to gather market information to inform a procurement strategy, including potential small business set-asides and the availability of U.S.-manufactured items. Responses are due by February 5, 2026.
Scope of Work
The VA requires specific ophthalmic equipment for four new exam rooms, including:
- Reliance FX-920-L Exam Chairs (5)
- Reliance 7900 Stands (4)
- Reliance 940 Chair Glide Systems (5)
- Haag-Streit BQ 900 LED Slit Lamps (4)
- Haag-Streit BP/BQ/BX Applanation Tonometers (4)
- Reichert 11636 Illuminated Phoroptors (4)
- Keeler Vantage Plus LED Wireless Indirects (4)
- Lombart CVS Essential Acuity Systems (4)
- Brewer New-Matic Stools (4)
All equipment must be mutually compatible. The requirement includes full installation services (parts, labor, travel, configuration, validation) and a 1-year warranty covering repair and preventative maintenance from the date of full installation/acceptance. Delivery will be coordinated with the VA after construction completion (estimated September 2026), with contractors given a minimum of 90 days from notice to deliver. Two copies of operating/service manuals and cleaning/sterilization instructions are also required.
Contract Details
- Opportunity Type: Sources Sought Notice (for market research)
- NAICS Code: 339115 (Ophthalmic Goods Manufacturing) with a 1,000-employee size standard
- PSC Code: 6540 (Ophthalmic Instruments, Equipment, And Supplies)
- Period of Performance: One year from contract award, with potential extensions.
- Place of Performance: Louis A. Johnson VA Medical Center, 1 Medical Center Drive, Clarksburg, WV 26301.
Set-Aside & Eligibility
This is a market research effort to determine if a small business set-aside is appropriate. Interested small businesses (Woman-Owned, VOSB/SDVOSB, etc.) should clearly state their business type. VOSB/SDVOSB firms must be verified in the SBA's Small Business Search.
Submission Requirements
Interested contractors should submit:
- Company name, address, phone, point of contact, and email.
- Unique Entity Identifier (UEI).
- Business type and applicable NAICS code/size standard.
- GSA contract number, if applicable.
- A summary (maximum two pages) detailing capability to meet requirements, including the Country of Origin for equipment. An authorized distributor letter is required if not the manufacturer.
Key Dates & Contact
- Response Due: February 5, 2026, 5:00 PM EST
- Published Date: January 21, 2026
- Primary Contact: Alison Klein, alison.klein@va.gov, 304-623-3461 x 4143
Additional Notes
Items manufactured in the United States are strongly preferred. Contractors must comply with Federal Records Act and NARA policies for any records created or handled. On-site personnel must adhere to VA procedures, including reporting to Biomedical Engineering, sign-in/out, and safety/security protocols (OSHA, infection control).