6540--NON-CONTACT OPHTHALMIC BIOMETRY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the NETWORK CONTRACTING OFFICE 5, is soliciting quotations for a non-contact ophthalmic biometry system for the Hershel "Woody" Williams VAMC in Huntington, WV. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotations are due by March 18, 2026, at 12 PM ET.
Purpose and Scope
The Hershel "Woody" Williams VAMC's Optometry Service aims to acquire a single non-contact ophthalmic biometry system, including installation, training, and warranty. This acquisition will enhance patient care by providing more accurate measurements for cataract implants, speeding up processes, and replacing manual A-scans.
Key Requirements
The required system must:
- Perform accurate biometry, keratometry, and intraocular calculations, including for toric lenses and difficult cataract cases.
- Obtain measurements via non-contact, two-dimensional swept-source OCT (SS-OCT).
- Be capable of obtaining biometry readings on dense cataracts.
- Seamlessly integrate with the ZEISS FORUM ophthalmic data management system for bi-directional data transfer.
- Be DICOM-compliant to interface with electronic medical record systems like VISTA.
- Feature a compact, ergonomic design with patient positioning features (adjustable chin rest, head support).
- Be compatible with standard U.S. electrical outlets.
- Be FDA-approved for ophthalmic biometry and comply with ISO standards for medical devices.
- Include installation, training, and a warranty.
Contract Details
- Contract Type: Firm-Fixed-Price Purchase Order.
- NAICS Code: 334510 (Ophthalmic Instruments, Equipment, And Supplies) with a small business size standard of 1250 employees.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be certified SDVOSBs listed in the SBA certification database.
- Place of Performance: Eye Clinic, third floor west of the Hershel "Woody" Williams VAMC, Huntington, WV.
Submission and Evaluation
- Submission Deadline: March 18, 2026, 12 PM Eastern Time.
- Submission Method: Email quotations to alison.klein@va.gov and dylan.gore@va.gov.
- Quotation Requirements: Submissions must include price, technical specification sheets, brochures, warranty information, and a statement confirming acceptance of terms and conditions or listing exceptions with rationale. A Buy American Certificate is also required.
- Pricing Validity: Quotations must be valid for up to 180 days after the solicitation close.
- Evaluation Criteria: Award will be based on best value, considering technical capability (meeting salient characteristics), past performance, and price. Technical capability and past performance, when combined, are approximately equal to cost or price.
Important Notes
This is a combined synopsis/solicitation (RFQ) prepared under FAR subpart 12.6. Offerors must complete annual representations and certifications online at http://orca.bpn.gov. Various FAR and VAAR clauses apply, including those related to electronic payment requests and SDVOSB requirements.