6540--Ophthalmic Surgical Microscope for the East Orange VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the East Orange VA Medical Center, is soliciting quotations for a 3D digital high-definition ophthalmic surgical microscope. This is a combined presolicitation/solicitation issued as a Request for Quotation (RFQ) under FAR 12.201-1. Quotations are due April 2, 2026, at 12:00 PM EST.
Scope of Work
The requirement is for an Ophthalmology Surgical Microscope, specifically an EnFocus 2300 Integrated OCT System with fusion optics, CoAx 4 illumination, pre-programmed settings, quick focus/tilt, 0° Assist with 2D4K IVC and Inverter, Ultra Low III binocular tube, specific eyepieces, Keratoscope Adapter, sterilizable cover, laser filter, power cable, clip-on handle, remote brake release, dust cover, wireless footswitch, and a backup power cable. The unit must be mobile, free-standing, and not connected to the VA network. Pricing must be all-inclusive, covering components, shipping, handling, and packaging. Required additional services include installation, calibration, and on-site training. A minimum one-year warranty is also mandatory.
Contract & Timeline
- Contract Type: Firm-fixed-price contract.
- Period of Performance: Delivery, installation, calibration, and training must be completed within 45 days after receipt of order (ARO). Delivery is FOB Destination.
- Submission Deadline: April 2, 2026, at 12:00 PM EST.
- Offer Acceptance: Offers must be held firm for 60 calendar days.
Eligibility & Set-Aside
- Competition: Unrestricted, allowing for Full and Open competition.
- NAICS Code: 339112 - Surgical and Medical Instrument Manufacturing (Small Business Size Standard: 1,000 employees).
- FSC/PSC: 6540 – Ophthalmic Instruments, Equipment, and Supplies.
- Small Business Representations: Offerors must provide representations regarding their small business status (e.g., EDWOSB, HUBZone, SDVOSB, WOSB).
Submission & Evaluation
- Submission Method: Electronic submissions only to Jonathan.kilgore@va.gov.
- Evaluation Factors: Quotations will be evaluated based on Technical Capability, Past Performance, Veterans Involvement, and Price. A comparative evaluation process will be used to determine the most advantageous quote.
- Price Credit: Specific price credits are offered for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) as prime contractors or subcontractors.
Additional Notes
- Point of Contact: Jonathan Kilgore, Contracting Officer, Jonathan.kilgore@va.gov. Questions are due by March 25, 2026, 12:00 PM EST.
- Registration: www.sam.gov registration is required.
- Place of Performance: East Orange VA Medical Center, 385 Tremont Ave, East Orange, New Jersey 07018.