656-26-702 EHRM DDPO 2.0

Other / Unclassified

This document contains detailed contract specifications for the EHRM Installation of DDPO 2 project at the VA Health Care Center in St. Cloud, MN. It outlines general requirements, safety protocols, construction security, operations, alterations, disposal, protection of existing structures, restoration, physical data, layout, as-built drawings, use of roadways, temporary use of equipment and utilities, testing procedures, and instructions for contractors.

This document provides critical details for potential bidders regarding the execution of the project. Key areas include:

• Scope of Work: Field investigation, demolition/relocation of existing assemblies, installation of new communication pathways and conductors, repair/replacement of finishes, and installation of infrastructure for data drops, power outlets, and government-provided equipment. Work is within active VA occupied areas, requiring extensive coordination for after-hours work (4:30 PM - 1:00 AM).
• Safety Requirements: Strict adherence to OSHA, EPA regulations, submission of Safety Data Sheets, mandatory OSHA 30 certification for supervisors, OSHA 10 for all workers, and specific training requirements. Contractors must obtain VA picture identification badges.
• Security: Comprehensive security plan including background investigations, site access control, and handling of sensitive information.
• Site Operations: Confined operations to authorized areas, minimal interference with VA operations, strict control over noise and vibrations, and "just-in-time" material delivery. Long-term storage is prohibited.
• Alterations & Restoration: Requirements for surveying existing conditions, protecting existing structures, and restoring disturbed areas to pre-construction condition.
• Submittals: Detailed requirements for shop drawings, product data, samples, and O&M data, with specific review timelines.
• Testing & Inspections: Procedures for pre-testing, final testing, and site inspections, including notification requirements and responsibilities.
• Coordination: Emphasis on coordination with the Contracting Officer Representative (COR), utility companies, and other trades. Specific lead times are required for various notifications (e.g., utility shutdowns, off-hours work, inspections).
• Waste Management: Requirements for construction and demolition waste management, aiming for a minimum 50% diversion rate from landfills.
• Electrical & Communications: Detailed specifications for electrical installations (NEC, NFPA 70E), including requirements for energized work permits, lockout/tagout procedures, and specific conduit/raceway types. Communications installations must meet TIA standards (Category 6A minimum) and VA specific requirements, including strict labeling and testing protocols.

Form / Attachment / Pricing Sheet

This document outlines the "OEHRM Site Infrastructure and End User Device (EUD) Requirements" for the Department of Veterans Affairs (VA) Electronic Health Record Modernization (EHRM) program. It details the technical specifications and requirements for various IT infrastructure components necessary to support the EHRM implementation.

• Overview: Introduces the EHRM program and the scope of the document.
• Requirements: Details specifications for:
  • Wide Area Networking (WAN)
  • Local Area Networking (LAN)
  • Wireless LAN (WLAN)
  • Power and Space Design
  • Heating, Ventilation, and Air Conditioning (HVAC)
  • End-User Devices (EUD) and Peripherals
  • Voice Over Internet Protocol (VOIP)
  • BioMedical Device Requirements
  • Physical Security Design
  • Joint Security Architecture
• Appendices: Include Acronyms, References, Site Type Definitions and Requirements, JSA and FDS Power, Space and HVAC Requirement Exemption Process, Facilities Requiring Seismic Mitigation in Cabinets, and RACI Matrix - Organizational Expectations.

This document is critical for any vendor involved in providing IT infrastructure, hardware, or related services for the VA's EHRM program. It specifies the technical standards, performance requirements, and design considerations that must be met. Bidders must ensure their proposed solutions align with these detailed requirements to be considered compliant and competitive.

Form / Attachment / Pricing Sheet

This document contains "Record Documents" for the EHRM Infrastructure Upgrades project at the St. Cloud VA Health Care System. These documents represent the as-built conditions of the telecommunications infrastructure after construction.

• Floor plans detailing telecommunications infrastructure (demolition and new work) for the Basement, First, Second, and Third floors.
• Enlarged plans showing specific telecommunications room layouts, cable tray details, and data rack configurations.
• Cable distance plans for various floors.
• Notes on general demolition, sheet-specific requirements, and cabling.
• "Record Document" stamp indicating the information is based on contractor markups during construction and is believed to be reliable, but the Architect/Engineer does not guarantee its accuracy.
• Revision date of June 21, 2024.

This document provides detailed information about the existing and as-built telecommunications infrastructure. Bidders can use this to understand the scope of work related to telecommunications, including demolition of existing cabling and installation of new infrastructure, as well as the physical layout of telecommunications rooms and cable routing. It serves as a record of the completed work for this specific aspect of the EHRM Infrastructure Upgrades.

Solicitation / RFP / RFQ

This solicitation is for the installation of additional Category 6A (Cat 6A) data drops, normal and emergency power outlets, conduit/conductors, and equipment bracing/mounting hardware to support Electronic Health Record (EHR) equipment deployment at the St. Cloud VA Medical Center. The work must comply with the Scope of Work, contract documents, drawings, specifications, federal, state, and local codes, and NFPA requirements.

• Installation of Cat 6A data drops.

• Installation of normal and emergency power outlets.

• Installation of conduit/conductors.

• Installation of equipment bracing/mounting hardware.

• Support for Electronic Health Record (EHR) equipment deployment.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 10 calendar days to begin performance after notice to proceed, with completion within 90 calendar days.

• Estimated Magnitude: $100,000.00 to $250,000.00.

• Proposal Submission Deadline: June 8, 2026, by 10:00 AM CST.

• Proposals must be submitted via email to timothy.wanamaker@va.gov.

• Evaluation will be based on price, with the lowest price evaluated for fairness and reasonableness.

• A site visit is scheduled for May 11, 2026, at 10:00 AM CST.

• Technical questions are due by May 25, 2026, at 10:00 AM CST and must be submitted via email.

• This acquisition is a set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Offerors must be verified SDVOSBs in VetCert (VIP) database.

• Offerors must be small businesses under NAICS code 238210.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors).

• Small Business Size Standard: $19 Million.

• Award is subject to the availability of funds.

• Performance and Payment Bonds are required.

• Offerors must acknowledge all amendments to the solicitation.

• Bidders are responsible for ensuring their bids are received by the deadline.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for Building Construction Projects in Stearns County, Minnesota. It outlines the prevailing wage rates and fringe benefits required for various labor classifications on federal or federally funded construction projects in the specified area.

• General Decision Number: MN20260099
• Publication Date: 01/02/2026
• Superseded Decision Number: MN20250099
• Geographic Area: Stearns County, Minnesota
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Labor Classifications: A detailed list of job titles (e.g., Carpenter, Electrician, Laborer) with their corresponding hourly rates and fringe benefits.
• Executive Orders: Notes on the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.

Bidders must use this wage determination to ensure they are complying with federal labor laws when estimating costs and proposing wages for workers on this project. Failure to adhere to these prevailing wage rates can lead to non-compliance and potential penalties. The document provides the specific rates that must be paid to laborers and mechanics employed on the construction work.

Form / Attachment / Pricing Sheet

This document is a "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: The contractor must not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contracts: The contractor must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: The contractor must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will result in the offer being deemed ineligible for award.
• Compliance: The offeror acknowledges that this certification is subject to penalties for false statements.

This is a mandatory certification for all offerors. Bidders must understand and agree to these subcontracting limitations to be considered for award. The specific percentage limitation depends on the type of contract (services, general construction, or special trade construction). The completed and signed form must be submitted with the offer.

Form / Attachment / Pricing Sheet

This document contains "As Built" record drawings for the EHRM Infrastructure Upgrades project at the VA Medical Center in St. Cloud, Minnesota. It details electrical, mechanical, and telecommunications systems, including floor plans, enlarged plans, power risers, and panel schedules.

• Electrical Plans: Show power and system layouts, including "Telecom Room - Power & System" and "Telecom Room - Electrical Demolition." Includes panel schedules for existing panels (e.g., 116-CR, 116-L1-4) detailing circuit loads and specifications.
• Mechanical Plans: Detail "Basement Level Demolition Plan - Mechanical" and "First Floor Demolition - Mechanical," along with "First Floor Remodel - Mechanical" plans, indicating HVAC, plumbing, and sprinkler system modifications.
• Telecommunications Plans: Include "First Floor Plan - Telecom - Demolition," "First Floor Plan - Telecommunications," and "First Floor Plan - Telecom - Cable Distance," outlining the existing and proposed telecommunications infrastructure, including cable tray and rack elevations.
• Field Verification Notes: Emphasize the contractor's responsibility to field verify all existing conditions related to HVAC, ductwork, piping, and controls before bidding.
• Keynotes and Schedules: Provide specific details on equipment, wiring, circuit breakers, UPS systems, and other technical requirements.

These "As Built" drawings are crucial for bidders to understand the current state of the infrastructure and the scope of work required for the EHRM Infrastructure Upgrades. They provide detailed information on existing electrical, mechanical, and telecommunications systems, which is essential for accurate bidding, planning, and execution of the project. Bidders must use these documents to identify existing conditions, demolition requirements, and new installation specifications.

Forms / Attachments / Pricing Sheets

This document contains "As Built" record drawings for the EHRM Infrastructure Upgrades project at the St. Cloud VA Medical Center. These drawings detail the final constructed conditions of the telecommunications, electrical, and mechanical systems.

• Telecommunications Plans: Include basement and first/second floor plans showing existing and new telecommunications infrastructure, cable distance plans, and enlarged plans detailing rack elevations and cable tray layouts.
• Electrical Plans: Detail basement and first floor electrical layouts, including power and lighting, and electrical demolition plans for various floors.
• Mechanical Plans: Show basement mechanical demolition and plans for condensing units and telecom room mechanical systems.
• Infection Control & Phasing Plans: Outline construction barriers and phasing for infection control.
• Overall Plans: Provide a comprehensive view of the building layouts for different floors.
• Schedules and Notes: Include room schedules, hazardous material information, opening schedules, and detailed notes regarding demolition, construction, and specific system requirements.

These "As Built" drawings are crucial for understanding the final implemented state of the infrastructure. Bidders can use this information to verify existing conditions, understand the scope of work completed, and identify any deviations from original plans. This is particularly important for any future maintenance, upgrades, or related projects within the facility, as it provides the most accurate representation of the installed systems.

Form / Attachment / Pricing Sheet

This document contains "As Built" record drawings for the EHRM Infrastructure Upgrades project at the VA Medical Center in St. Cloud, MN. These drawings detail the electrical and mechanical systems as they were constructed, reflecting any changes or modifications made during the construction phase. They serve as a record of the final installed conditions.

• Electrical Plans: Detailed floor plans for the basement, first floor, second floor, and roof, showing electrical layouts, power distribution, lighting, and telecommunications cabling.
• Mechanical Plans: Floor plans for the basement, first floor, second floor, and roof, illustrating mechanical systems including HVAC, plumbing, and piping.
• Enlarged Plans & Details: Specific areas are shown in greater detail for electrical and mechanical systems.
• Electrical Schedules: Panel schedules detailing circuit breakers, loads, and specifications.
• Keynotes & Notes: Specific instructions, clarifications, and notes related to demolition, installation, and existing conditions.
• Field Verification Notes: Instructions for contractors to verify existing conditions on-site before bidding.

These "As Built" drawings are crucial for understanding the final installed state of the electrical and mechanical infrastructure. Bidders can use these documents to accurately assess the existing conditions, scope of work, and potential complexities of any future projects related to this infrastructure. They provide a factual basis for estimating costs and planning work, ensuring that proposals are based on the actual as-constructed environment rather than initial design intent.

Forms / Attachments / Pricing Sheets

This document contains "As Built" record drawings for the Building 1 - EHRM Infrastructure Upgrades at the St. Cloud VA Health Care System. These drawings reflect the actual construction of the project and are intended for use by the VA.

• Detailed floor plans for the basement, first, second, and attic levels, including overall plans, infection control and phasing plans, and life safety plans.
• "As Built" record drawings indicating the final construction details.
• "Record Documents" stamp, signifying that these are the final drawings after construction.
• "Sheet Index" for Building 1, detailing all included drawings.
• "Infection Control Risk Assessment (ICRA) Legend" and "ICRA Schedule" outlining risk groups and control procedures.
• "Sequence of Events" for construction zones.
• Various construction and detail drawings, including wall sections, elevations, and specific room enlargements.

While these are "As Built" drawings and not a solicitation, they provide critical information about the existing conditions and the completed infrastructure upgrades. Potential bidders for future work at this facility can use these documents to understand the scope of previous projects, the layout of the building, and the installed systems. This information is valuable for assessing the complexity of the site and planning for future proposals or renovations.

Form / Attachment / Pricing Sheet

This document is a detailed engineering drawing providing specific dimensional and assembly information for an "ASC Boom Arm." It serves as a technical reference for manufacturing, installation, or integration related to the opportunity.

• Diagrams: Includes top views and detailed "assembly" views (Scale 1:10 and 1:20) of the boom arm.
• Components: Identifies specific components such as "Celling supply unit," "Polaris 600," and "Dräger" parts.
• Measurements: Specifies dimensions and references for measurements, including "Maximum length" and "Measurements by Dräger en site checked."
• Part Numbers/Codes: Lists various codes and part identifiers (e.g., "20/240d," "W100/5-0508-0," "22-1732").
• Color Codes: Mentions "Color frame Medical White 100/5-0500-."

This drawing is crucial for bidders who need to understand the precise physical specifications, components, and assembly requirements of the boom arm. It will inform manufacturing, procurement, or installation efforts and is likely a key reference for technical proposals or compliance checks.

Form / Attachment / Pricing Sheet

This document appears to be a detailed inventory or asset list, likely for end-user devices (EUDs) within a facility. It specifies the location, device type, and associated power and data drop information for each item.

• Location Details: Building, Floor, Unit, Room, and specific Location Description.
• Device Details: Device name and a "New Data ID" and "New Power ID" which likely represent unique identifiers for network and power connections.
• Power & Data Drop Information: Columns indicating the type of drop (e.g., Low Wall, Mid Wall, High Wall, Below Counter) and whether power and data are required or present.

This attachment provides critical information for understanding the existing infrastructure and potential requirements for deploying or managing end-user devices. Bidders can use this data to assess the scope of work, identify potential installation challenges, and estimate resource needs for opportunities involving device deployment, network connectivity, or power management within the specified locations.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings for telecommunications and electrical systems. It details the layout, conduit pathways, device locations, and specific installation requirements for data cabling and electrical work across various floors of the VA Medical Center.

• Floor plans illustrating telecommunications and electrical layouts for Basement, First, and Second floors.
• Specific notes on conduit types (e.g., 3/4" EMT blue), cable types (CAT 6A plenum-rated), and device box installation heights (48" AFF for most, 12" AFF in some areas).
• Requirements for wire basket tray, conduit, and sleeves.
• Instructions for labeling, testing, and coordination with the VA COR.
• General notes on infection control (ICRA Class III), wall repairs, and site maintenance.
• Sheet-specific notes detailing termination points, cable testing standards, and VA escort requirements for telecommunications rooms.

This document is critical for bidders to understand the scope of work related to telecommunications and electrical installations. It provides the detailed technical specifications and physical layouts necessary for accurate bidding, project planning, and execution of the required work, including the installation of data ports, cabling, conduit, and associated infrastructure.

Statement of Work (SOW) / Performance Work Statement (PWS)

To furnish all labor, materials, and equipment for the installation of additional data drops, power outlets, and equipment bracing to support the Electronic Health Record (EHR) system deployment at the St. Cloud VA Medical Center.

• Provide and install ten (10) additional data drops, including basic pathway installation.

• Provide and install five (5) additional generic normal power outlets.

• Provide and install five (5) additional generic emergency power outlets.

• Install required equipment bracing for EHR equipment.

• Install Cat 6A cabling compliant with ANSI/TIA-1179 and BICSI standards.

• Install conduit and conductors for power outlets.

• Install mounting hardware for specified equipment.

• All installations must be compliant with relevant industry standards (TIA, BICSI, NFPA-70).

• Use existing raceways where possible, ensuring NEC maximum fill is not exceeded.

• Label all outlets, faceplates, and patch panels according to VAMC standards.

• Patch and finish disturbed surfaces to match existing conditions.

• All new cable installations shall be tested and certified.

• Provide certification reports to the Contracting Officer’s Representative (COR).

• Provide as-built drawings for data and power locations, including one-line diagrams and panel schedules for new power circuits.

• Provide warranties for the installation and cabling system.

• Location: St. Cloud VA Medical Center campus, 4801 Veterans Dr, St. Cloud, MN 56303.

• Work shall be completed within 90 calendar days following Notice to Proceed (NTP).

• Period of Performance (POP) End Date: November 15, 2026.

• Work hours are typically Monday-Friday, 8:00 AM - 4:30 PM, excluding Federal Holidays. After-hours and weekend work may be approved by the COR to minimize disruption.

• Anticipated cost range: $100,000 - $250,000.

• Offerors are recommended to verify field conditions during the pre-bid site walk.

• Submittals include product data, as-built drawings, certification reports, and warranties.

• Coordination with the COR is required for locations, installation heights, and any after-hours work.

• Refer to specified attachments for detailed design drawings, device lists, and requirements.

Solicitation / RFP / RFQ

This is a presolicitation notice for an Invitation for Bid (IFB) regarding the Electronic Health Record Modernization (EHRM) Data Drops and Power Outlets (DDPO) 2.0 project at the VA St. Cloud VA Medical Center. The Department of Veterans Affairs (VA) intends to award a single, firm fixed-price contract for these construction services.

• Provide and install normal and emergency power outlets.

• Provide and install data drops.

• Provide and install required equipment bracing to support EHR equipment deployment.

• Work must be completed as shown and described in the project drawings and specifications.

• Contract Type: Firm Fixed-Price

• Period of Performance: Ninety (90) calendar days from issuance of Notice to Proceed (NTP).

• Estimated Magnitude of Construction: Between $100,000.00 and $250,000.00.

• IFB planned to be issued on or about May 6, 2026.

• Bid due date: May 6, 2026, at 10:00 AM CST.

• Award date planned within 90 calendar days from bid opening.

• Solicitation documents will be available for download at SAM.gov.

• Interested bidders are responsible for obtaining all documents and monitoring SAM.gov for changes.

• Questions must be submitted in writing via email to timothy.wanamaker@va.gov.

• This acquisition is a TOTAL 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Bidders must be registered and certified as an SDVOSB in the Veteran Small Business Certification (VetCert) database (https://veterans.certify.sba.gov) at the time of bid submission.

• Applicable NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45 million.

• Bidders must represent to the Contracting Officer that they are a small business concern under the assigned NAICS code.

• This notice is for informational purposes only and is not a request for bids.

• The Contract Opportunities website on SAM.gov is the only official source for solicitation information.

• No bidder's list will be maintained. Hard copies will not be provided.