6630--VISN 15 Automated Erythrocyte Sedimentation Rate Analyzers 36C255-26-AP-0538
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) VISN 15 is soliciting proposals for a single-award, firm-fixed-price Blanket Purchase Agreement (BPA) for Automated Erythrocyte Sedimentation Rate (AESR) Analyzers on a Cost-Per-Test (CPT) basis. This opportunity covers new equipment, reagents, maintenance, and training for clinical laboratories across VISN 15 facilities. Proposals are due January 23, 2026.
Scope of Work
Contractors will provide FDA-approved AESR instruments with random access capability, meeting CLIA and CLSI standards for accuracy and precision. Instruments must integrate with VA's Oracle Health (Cerner) system via a bi-directional HL7 interface. Key responsibilities include continuous supply of reagents, delivery, installation, removal, and validation of equipment. The agreement also covers comprehensive maintenance, emergency repairs (24-hour response), and advanced operator training. Hazardous waste characterization and disposal training for VHA staff are mandatory.
Contract Details
- Type: Single Award, Firm-Fixed Price Blanket Purchase Agreement (BPA)
- Period: Base year: May 1, 2026 – April 30, 2027, with 5 ordering periods.
- Value: Individual orders up to $10,000; total ceiling $500,000.
- Set-Aside: Unrestricted
- Place of Performance: VISN 15 Heartland Network facilities (e.g., Kansas City, Jefferson Barracks, Leavenworth).
Submission & Evaluation
- Proposals Due: January 23, 2026, 10:00 AM CST.
- Questions Due: January 14, 2026, 10:00 AM CST.
- Submission Method: Two parts (price and non-price) via email to Erika.Kobulnicky@va.gov.
- Evaluation: Comparative evaluation based on Price, Technical Capability, and Past Performance, with all factors considered equal.
Key Requirements & Performance
- Implementation: Full installation, training, and transition within 90 days of award.
- Uptime: Equipment must maintain 90% uptime monthly; 30 consecutive days of 90%+ performance for acceptance.
- Support: 24/7 technical assistance with 1-hour callback, 24-hour repair response.
- Data Security: Compliance with VA data destruction and media sanitization, Business Associate Agreement (BAA) for Protected Health Information (PHI).
- Waste Management: Detailed characterization of hazardous waste and training for VHA staff on proper disposal.