6632-- MALDI-TOF MICROBIOLOGY ANALYZER
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 17, is soliciting quotations for a MALDI-TOF Microbiology Analyzer for the VA North Texas Healthcare System in Dallas, TX. This Small Business Set-Aside opportunity seeks to acquire a system for organism identification in the Pathology and Laboratory Medicine Service Microbiology laboratory. Quotations are due by June 12, 2026, at 9:00 AM CST.
Scope of Work
The requirement is for laboratory MALDI-TOF equipment, specifically a Matrix Assisted Laser Desorption Ionization-Time of Flight Spectrometry Biotyper System (MALDI-TOF) or an approved "equal" item. The system will be used for the identification of bacteria, fungi, and mycobacteria.
Key Requirements
Offerors must propose a system that meets specific salient characteristics, including:
- Type: True benchtop system, small footprint, low noise, weighing 165 lbs or less.
- Dimensions: Not to exceed 500 x 710 x 1070 mm (L x W x H).
- Electrical: 220V / 110V compatible.
- Operating Conditions: 16-30°C (61-86°F), 20-75% humidity, non-condensing.
- Principle: MALDI-TOF Mass Spectrometry.
- Capability: Identify bacteria, fungi, and mycobacteria; identify bacteria in less than one hour.
- Features: Random-access instrument, integrated ion source cleaning, high-capacity vacuum system.
- Software: Built-in software compatible with existing Beckman Coulter Microscan 96 Plus for LIS-integrated solution.
- Compliance: FDA-cleared for in-vitro diagnostic use (CLIA High or Moderately Complex).
- Deliverables: Vendor must supply testing slides, reference libraries for fungi and mycobacteria, and the latest LabPro-MBT or equivalent interface software.
- Warranty: One-year manufacturer's warranty included.
- Delivery: UPS delivery, within 90 calendar days after receipt of order (ARO), FOB Destination.
Contract Details
- Contract Type: Combined Synopsis/Solicitation (RFQ) for commercial items.
- Product Service Code: 6632 (Analysis Instruments, Medical Laboratory Use).
- NAICS Code: 334516 (1,000 Employees size standard).
- Set-Aside: Small Business Set-Aside.
- Period of Performance: Year 1 includes installation and a one-year warranty service agreement (Aug 30, 2026 – Aug 29, 2027).
- Place of Performance: Department of Veteran Affairs, Dallas Texas Veterans Health Care System, Dallas, TX 75216.
Submission & Evaluation
- Quotations Due: June 12, 2026, 9:00 AM Central Standard Time.
- Technical Questions Due: June 9, 2026, 9:00 AM CST.
- Submission Method: Email all required documentation to Teresa Arzola at Teresa.Arzola@va.gov.
- Evaluation Criteria: Technical acceptability, past performance, and price. Offerors proposing "equal" items must provide technical documentation demonstrating compliance with all salient characteristics.
- Required Documents: Detailed in the attached RFQ document, including SF 1449 (Blocks 12, 17a, 30), a letter from the OEM (if not OEM), and a Trade Agreements Certificate.
- Registration: Offerors must be registered for NAICS 334516 in SAM.gov.
Additional Notes
This is the only solicitation; a written solicitation will not be issued. Late quotes or documentation may be accepted if advantageous to the Government. Invoices must be submitted electronically via Tungsten Network.