6640--Anatomic Pathology tracking system
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Richard L. Roudebush VA Medical Center in Indianapolis, IN, is seeking quotes for the procurement, delivery, and installation of a brand name Cerebro Anatomic Pathology tracking system. This is a Combined Synopsis/Solicitation (RFQ) for a firm fixed-price contract. Quotes are due by January 27, 2026, at 3:00 PM EST.
Scope of Work
The required system must be the Cerebro Workflow Management System, including specific components such as servers, software, workstations, scanners, and support/maintenance. It must incorporate unique functions for each phase of pathology tissue specimen preparation, from accessioning to final slide preparation. Key functionalities include allowing pathologists to remotely request additional studies and interfacing with VistA and current systems at VA Medical Centers in Ann Arbor, Tampa, Fort Wayne, and San Antonio. The system must also have a current and approved Technical Reference Model (TRM) and Enterprise Risk Analysis Report (ERAR). Delivery is FOB destination.
Contract & Timeline
- Contract Type: Firm Fixed-Price
- Set-Aside: No specific set-aside designated (NAICS 334516, Analytical Laboratory Instrument Manufacturing, with a 1000-employee small business size standard).
- Response Due: January 27, 2026, 3:00 PM EST
- Questions Due: January 23, 2026, 3:00 PM EST (Responses posted by January 26, 2026, 3:00 PM EST)
- Published Date: January 21, 2026
Evaluation
Award will be based on a comparative evaluation considering Price, sufficient documentation for functional and technical specifications, a Buy American Act Certificate, a copy of the OEM's Authorized Distributor letter (if applicable), estimated delivery schedule, warranty/extended warranty details, and the delivery/installation schedule. Offerors must explicitly state acceptance of terms or list any exceptions with rationale.
Additional Notes
Bidders must review the VA Information and Information System Security and Privacy Language document, which details stringent requirements for handling VA information and systems, including data rights, security controls, incident reporting, and supply chain security. The Buy American Certificate (FAR 52.225-2) must also be completed and submitted. Quotes must be emailed to Christopher.gundy@va.gov with the specified subject line: "RFQ 36C25026Q0232 Anatomic Pathology tracking system."